City Council

1 ROANOKE CITY COUNCIL-REGULAR SESSION August 3, 2015 9:00a.m. The Council of the City of Roanoke met in joint session with the Roanoke City School Board on Monday, August 3, 2015, at 9:00 a.m., at Round Hill Elementary School, 2020 Oakland Boulevard, N. W, City of Roanoke, Virginia, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended; and pursuant to Resolution No. 40280-070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members David B. Trinkle (arrived late), William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price, Court G. Rosen (arrived late), and Mayor David A. Bowers-?. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. SCHOOL TRUSTEES PRESENT: Mark K. Cathey, William B. Hopkins, Jr., Annette Lewis, Laura D. Rottenborn, and Chairman Suzanne P. Moore-5. SCHOOL TRUSTEES ABSENT: Lori E. Vaught, and Richard Willis, Jr.-2. Representing the City of Roanoke: R. Brian Townsend, Assistant City Manager for Community Development; and Sherman M. Stovall, Assistant City Manager for Operations. Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Timothy R. Spencer, Legal Counsel; and Cindy Poulton, Clerk to the Board. SCHOOLS: Mayor Bowers welcomed everyone to the meeting, advised of the passing of Charles W. Day, a long-time educator and former School Board Trustee; and Chairman Moore introduced the newly appointed School Board Trustees Cathy and Rottenborn; and she thanked City Council and staff for their continued support of the Roanoke City School Board. 2 Items for Discussion: RCPS+ Program Update Dr. Bishop advised that more than 3,000 students participated in the 2015 RCPS+ voluntary summer program, which is considered one of the most unique in the Commonwealth. She stated students who participate in the program return to school ready to learn and do not experience a learning gap. She noted that students improved reading skills through a program titled "Read to the Rhythm." Dr. Bishop further advised that the United States would be the largest Spanish speaking country by the year 2050 and the foreign language has been infused into the program's curriculum. Mayor Bowers inquired as to how many schools participated in the RCPS Program; whereupon, Dr. Bishop indicated seven elementary schools, one middle school and one high school participated in the program. Council Member Ferris asked about outreach to parents of children that did not participate in the program and the reasons surrounding nonparticipation of students. Dr. Bishop advised that the school principals reached out to parents and were informed that due to custody matters and grand-parent commitments some students could not attend the entire length of the program, but some participation was better than no participation at all . Vice-Mayor Trinkle inquired as to the growth of the program over the last two years; whereupon, Dr. Bishop advised that growth was at approximately 500 additional students per year. The Mayor asked if transportation was provided for the students; whereupon, Dr. Bishop replied in the affirmative. School Year Highlights/Accomplishments Dr. Bishop referred to the handout entitled "A Look Back at our Accomplishments" and explained that it reflected the Division's accomplishments relative to the Strategic Plan 2009 - 2014 and noted that the School Board received an overview of the year through the balanced scorecard and equity scorecard . She pointed out that a brochure of accomplishments would be provided to the Mayor for his upcoming State of the City address. She pointed out that the data was presented for Caucasian and African American students as they represent the majority of RCPS students and noted that mathematics and reading experienced a major drop in 2012 - 2013 due to test changes, but was pleased that the on-time graduation rate was almost the same at 85.95 percent for Caucasian students and 85.68 percent for African American students.  3 Mayor Bowers asked about the correlation between the PALS test scores and reading SOL scores; whereupon, Dr. Bishop advised that the two tests were measured differently and she would provide more information at a later date. Dr. Bishop advised that Lincoln Terrace was an example of a school that had struggled for years and the current mathematics score was 91 ; whereupon, Council Member Lea asked if the good news about Lincoln Terrace had been shared with the community. The Superintendent stated that Lincoln Terrace remained unaccredited because of reading, but she would share the success through a series of community forums. She further noted that the on-time graduation rate is a result of a lot of hard work by Dr. Julie Drewry, Carlton Bell, Mollie DeBerry and others, and if the percentage included all graduates, it would be higher because students were not dumped because they could not be an asset to the on-time graduation rate. Council Member Lea commended the school division on the success of Forest Park Academy; whereupon, Vice-Mayor Trinkle concurred in the comment and inquired as to the amount of time it took for students to graduate who were not on time. Dr. Bishop explained that many students graduated within five years and noted that there have been 923 graduates from Forest Park Academy since its inception. Council Member Rosen asked for the percentage for all graduates; whereupon, Dr. Bishop advised that the information would be provided at a later date. School Board Trustee Lewis asked if the Legislative Committee should plan to request legislation with regard to SOL tests; whereupon, Dr. Bishop replied no; however, proposed changes to the science requirements by the Virginia Department of Education may need to be addressed as such changes mandate that all students must take physics in order to earn a diploma and it will cost the school division about $500,000.00. Round Hill - Project Overview and Tour The Mayor advised that the tour would commence following the recess/adjournment of the joint meeting. Outsourcing Update Dr. Bishop advised that the Board received a positive update in June regarding Source4Teachers and pointed out that the Board was is in the preliminary stages of negotiating a contract to begin in the summer of 2016 to outsource food services to improve food quality and deliver of the best product possible for students. 4 Council Member Ferris commented that he had been contacted by local vendors expressing concern about losing contracts and asked if anyone had reached out to the businesses. Dr. Bishop advised that contract negotiations were about protecting Roanoke City businesses and she would reach out to the local vendors. Mayor Bowers inquired if the Council could receive information with regard to the outsourcing; whereupon, the City Attorney suggested he review the information first and advise the Council as to what information would be available to avoid any issue with possible procurement. Policy for Managing Fund Balance Chairman Moore expressed gratitude to the Council and School Board for the available fund balance and commented that much of it remained unspent. She announced that the School Board would conduct its biennial retreat on August 11 and fund balance was an agenda item for discussion In response to inquiry from Vice-Mayor Trinkle with regard to the policy referencing an amount for the balance; Dr. Bishop stated that because of the fund balance the Division saves as much as it can anticipating the potential for major initiatives, such as new reading materials and any policy verbiage would be developed by the School Board. Council Member Bestpitch advised that he requested the item not intending on making decisions, but to raise questions for discussion by the Joint Services Committee about a reserve fund, fund target, and parameters for use of the fund . Status of Community Eligibility Provision CCEP) Application Dr. Bishop advised that the division was still awaiting approval from the State on the application to provide free meals (breakfast and lunch) to students in 17 schools deemed to be eligible for the CEP program, resulting in a $40,000.00 increase in revenue for the schools. In response to inquiry from Council Member Price as to what the program provides, Dr. Bishop advised that within the qualifying schools, all students were eligible to receive free meals, parents would not have to complete an application, and lunch lines would move swiftly allowing more time for students to enjoy the meal. She stated that unfortunately for the nonparticipating schools, parents would have to complete the free and reduced lunch application.  5 Fall Sports Schedules for Middle and High Schools Staff distributed the 2015 Fall Sports Schedules for the middle and high schools. (See 2015 Fall Sports Schedules on file in the City Clerk's Office.) Comments by Council/School Board Trustees: Council Member Price expressed appreciation to the Council, Annette Lewis and Mark Cathey for participating in a very successful second youth summit. Mayor Bowers announced the School Convocation scheduled to be held on Monday, August 10, 2015 9:00 a.m., at the Berglund Center. Council Member Ferris recognized Justin Mcleod, Community Relations Coordinator, Roanoke City Schools, on its social media presence and website and asked if there was a specific marketing program for realtors after hearing concerns that realtors were not guiding newcomers to the City of Roanoke. Dr. Bishop advised that she and Mr. Mcleod would reach out to the local realtors association to address the issue. Vice-Mayor Trinkle suggested development of a relocation brochure for submission to local realtors. Round Hill Elementary School Project Update Steve Barnett, Assistant Superintendent for Operations, presented an overview of the project, noting that the project began in 2013 to be completed by summer of 2016 providing a new gymnasium, kitchen/cafeteria, 12 new classrooms, six renovated classrooms, expanded parking, renovation of six kindergarten classrooms, and removal of all modular classrooms. He further· noted that the project remained within the parameters of the budget and was on schedule. In response to an inquiry from Council Member Price as to when the preschool classes would return to the school, Mr. Barnett advised that preschool classes would remain at the church for an additional year prior to returning to Round Hill in the fall of 2016. Dr. Bishop added that if space was available, the preschool classes at Monterey Elementary School could be relocated to Round Hill. Mr. Barnett thanked the City Manager and staff for their cooperation and assistance with the Round Hill Elementary School Project and also recognized the efforts of Martha Chester, President, Hughes Architects; and Troy Smith, Avis Construction, who ensured minimal disruption for students during the school year. 6 There being no further business, Chairman Moore declared the School Board meeting adjourned at 10:32 a.m. Mayor Bowers declared the Council meeting in recess for a tour of the facility; and thereafter, to be reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building , 215 Church Avenue, S. W., for its Informal Session of Roanoke City Council. At 11 :18 a.m., the Council meeting reconvened in the Council Chamber, Room 450, with Mayor Bowers presiding and all Members of the Council in attendance, with the exception of Council Member Lea. ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Council Member Price and adopted by the following vote: A YES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was not present when the vote was recorded) CITY COUNCIL-CITIZEN OF THE YEAR: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss the 2015 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.)  7 Council Member Bestpitch moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Price, Rosen, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was not present when the vote was recorded.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: City Manager was asked to schedule a briefing to provide an update on passenger rail returning to Roanoke during the regular session of Council on Monday, August 17 or Tuesday, September 8. BRIEFINGS: ROANOKE RIVER GREENWAY "BRIDGE THE GAP" PHASE II: Philip Schirmer, City Engineer, gave a brief remarks regarding Phase II of the Roanoke River Greenway "Bridge the Gap", consisting of the following: o Public Benefit of Greenways o Where we've been o Where we're going o Budget o Challenges o Schedule During Mr. Schirmer's comments, Council Member Lea entered the meeting (11 :26 a.m.) 8 Public Benefit ~ Alternative Mode of Transportation Public Fitness/Recreation Reduce Carbon Emissions Increase Proximate Property Values Eco-Tourism Highlight City's Natural Heritage C1ty of Roanoke- Engtneenng DIVISion  9 Where We've Been I 1999 - Smith Park Trail 2005 - Wasena Park Trail 2006 - River's Edge Trail 2007 - Bennington Street Trail 2008 - Hospital Complex Trail and Bridge • 2010- Piedmont Park, Vic Thomas Park, and Low Water Bridge Replacements 2012- Memorial Bridge to Bridge Street Trail • 2014- Memorial Bridge Trail 2015 - Bridge the Gap Phase I from Aerial Way Drive to Salem C1ty of Roanoke - Engmeenng DIVISIOn Roanoke River Greenway N i Cllyol SoJom . \\. -=:,... i floenolut Co. C1ty of Roanoke Eng1 neenng D1v1s1on 10 Regional Network ~ • N i • • C1ty of Roanoke - Engmeenng DIVISIOn -- Where We're Going ~ 8 Miles of trail completed within the City of Roanoke "Bridge the Gap" Phase II from Bridge Street to Aerial Way Drive completes 10 miles of Greenway in the City of Roanoke Regional interconnection with Salem, Roanoke County, and points beyond ... C1ty of Roanoke - Eng1neenng DIVISIOn  11 ... ... ~. I ..··::: .:~·::~::·~::::~: ..: .. ,, .. ... ==-..... . ,..,,• ........ ...., ,:···' -·. ......... n ge the Gap - Ph ase II 12 Phase II - START @ Bridge Street __\ - :\._ - - -- I Phase II -@Walker Foundry & ~ Associated Asphalt, Inc. ~ b)t..~.Uo~E O..lli'H A.J.I PWOrurnu. or ~Al'Qt[, w;.  13 Phase II -@ Omnisource Southeast, Inc. ~ I Phase II -@ Omnisource Southeast, Inc. 14 Phase II -@Walker Foundry & Norfolk ~ Southern Corp. B& AOI....:W[ lti'l£11: (IKDtW'.t't .s(GM!W1' 5l Phase II -@ Norfolk Southern ~  15 Phase II- END@ Aerial Way Drive ~ Norfolk Southern Corp. ~ Project Budget Overall cost of the Greenway within the City $16.2M - City's Share $7 .4M to date Budget for Bridge the Gap is $6.8M - $2.8M in RSTP no City Match - $3.0M in Revenue Sharing 50/50 Match - $1 .0M in Private Donations I C1ty of Roanoke - Eng1neenng DIVISion 16 Challenges ~ ROW Acquisition - Easement is required from three property owners to complete the final1 .7 miles Budgetary Constraints - $2.8M in RSTP Funds set to expire 6/30/2017 - FY 13- $1.8M expires 6/19/2015 (Phase I Expenditure) - FY 14-$ 1.2M expires 6/19/2016 C1ty of Roanoke - Eng1neenng DIVISion Material Palette ~ I I  17 Land Acquisition Status ~ Schedule ~ • Acquire Rights of Way: Fall 2015 • Bid/Award Phase II Construction: Winter 2016 • Construct Phase II: Spring 2016- Spring 2017 City of Roanoke - Engmeenng DIVISIOn 18 (See copy of presentation on file in the City Clerk's Office.) Council Member Bestpitch offered comments regarding visible signage on the greenways for tourists, mainly getting off of the Roanoke River Greenway at Piedmont Park and/or Mill Mountain Greenway. Following additional comments about the Phase II project, Mayor Bowers stated that the presentation would be received and filed, without objection by the Council. LEAN SIX SIGMA PROJECTS: Jane Conlin, Director, Human Services/Social Services; Connie Carter, Human Services Business Administrator; and Steven Martin, Chief of Human Services Benefits Program, shared successful outcomes in connection the LEAN Six Sigma projects that were undertaken in the Social Services Department: With regard to the projects, Ms. Conlin mentioned that the focus was on the following two Benefit Program areas applications - "Save Time, Apply Online"; and renewals - "Benefit Renewals", and the driving factors being eligibility modernization, initiatives from Virginia Department of Social Services; and improve customer service:  19 Save Time. Apply Online LEAN Tools 20 lEAN Tools lEAN Tools lEAN Tools ···-:- .. --.::~:::. --= ..... -- :::: ~""·- - .... · - ,,. : .•' .. .,,.._~ ""'~ -· t--·-· ~~,..~W.,....UUNa.«<t. ... ---- noobd..  21 LEAN Tools LEAN Tools LEAN Tools 22 Save Time. Apply Online Save Time. Apply Online IBenefitatothe Citrof Roanoke $52.440 staff Productivity Savings Utilize Support Stalf to Key Applications ® $3,460 or 18.3% Increase Online Applications ® $12,340 or 26.8% Decfease Walk.,ln Intake lime ® $36,640 or 22.5% Benefit Renewals  23 Benefit Renewals Total Savings $52.028 ® Productivity Savings {Customers Initiate Renewals limely) • $27,620 ® Productivity Savings {Decreasing the percentage of renewals who initiate renewal after eJq>iration) • $24,408 LEAN Six Sigma Projects Lessons Learned ( ,""' .,.,, I ,... ,, "~ !' ~ I \. ® DEADLINES ® TEAMWORK ® FOLtOWOMAICSTEPS ® FOCUS ON THE GOALAND MODIFY LEAN Six Sigma Projects 24 LEAN SixSiJPna Projects (See copy of presentation on file in the City Clerk's Office.) Following comments and accolades by the Council, the presentation was received and filed, with objection. At 12:45 p.m., the Mayor declared the meeting in recess for a Closed Meeting in the Council's Conference Room, Room 450, until2:00 p.m., for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price (arrived late}, Court G. Rosen and Mayor David A. Bowers-?. ABSENT: None. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Kenneth P. Lane, Pastor, Trinity Lutheran Church.  25 The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Council Member Bestpitch recognized Lucie Lemasurier, a student intern from St. Lo, Frances, having worked for the past two months as an intern at the Center in the Square. At this point, Council Member Price entered the meeting (2:08p.m.) PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. HEARING OF CITIZENS UPON PUBLIC MATIERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Martin Jeffrey, 421 Fairfax Avenue, N. W., appeared before the Council and urged the Administration to work with area businesses to create opportunities for employment of youth; he reiterated reasons for an increase in minimum wage; and stressed the importance of extending Valley Metro bus service and hours for citizens seeking employment or relying on bus service as a mode of transportation. Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council and again spoke about qeing terminated from the City's employment. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. The Mayor called attention to two requests for public hearing from the City Manager. EASEMENTS: A communication from the City Manager requesting that Council schedule a public hearing for Monday, August 17, 2015, at 7:00 p.m., or as soon thereafter as the matter may be heard, to consider the vacation of an existing access easement and the dedication of a new access easement to the Roanoke River Investments, LLC, was before the body. (See communication on file in the City Clerk's Office.) 26 Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was not present when the vote was recorded) HOUSING-GRANTS: A communication from the City Manager requesting that Council schedule a public hearing for Tuesday, September 8, 2015, at 2:00 p.m., or as soon thereafter as the matter may be heard, to receive public comment with regard to the City's Draft Consolidated Annual Performance Evaluation Report (CAPER) , was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as above described. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was not present when the vote was recorded) BRIDGES-BICYCLES: A communication from the City Manager with regard to the Franklin Road Bridge replacement project bicycle accommodations was before the Council. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the communication be received and filed. The motion was seconded by Council Member Lea and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was not present when the vote was recorded)  27 ROANOKE PUBLIC LIBRARY BOARD: A communication from the City Clerk advising of a vacancy created by unexcused absences of Shawna Battle on the Roanoke Public Library Board for a term of office ending June 30, 2017, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council accept the resignation and receive and file the communication. The motion was seconded by Council Member Lea and adopted by the following vote: A YES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was not present when the vote was recorded) OATHS OF OFFICE-ROANOKE ARTS COMMISSION-ROANOKE PUBLIC LIBRARY BOARD-ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: Report of qualifications of Jeremy W. Butterfield as a member of the Roanoke Arts Commission to fill the unexpired term of office of M. Rupert Cutler ending June 30, 2016; Sharon L. Ramey as a member of the Roanoke Public Library Board for a three- year term of office ending June 30, 2018; and Daniel E. Karnes as a Commissioner of the Roanoke Redevelopment and Housing Authority for a four-year term of office ending August 31, 2019, were before the Council. (See Oaths of Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the report of qualifications be received and filed . The motion was seconded by Council Member Lea and adopted by the following vote: A YES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was not present when the vote was recorded) REGULAR AGENDA PUBLIC HEARINGS: NONE. 28 PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: POLICE-DOMESTIC VIOLENCE-GRANTS: The City Manager submitted a written communication recommending acceptance of the 2016 Virginia Sexual and Domestic Violence Victim Fund Grant from the Virginia Department of Criminal Justice Services to partially fund an existing Sexual Violence Specialist position in the Police Department. (For full text, see communication on file in the City Clerk's Office.) Council Member Lea offered the following resolution: (#40309-080315) A RESOLUTION authorizing acceptance of the Virginia Sexual & Domestic Violence Victim Fund Grant made to the City of Roanoke by the Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 77, page 633.) Council Member Lea moved the adoption of Resolution No. 40309-080315. The motion was seconded by Council Member Price. Following positive accolades by Council Member Lea regarding the receipt of the grant; and additional comments from the City Manager pertaining to the services to be provided by the Police Department to combat domestic violence and work to improve community relations, Resolution No. 40309-080315 adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was not present when the vote was recorded)  29 Council Member Lea offered the following budget ordinance: (#40310-080315) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Virginia Sexual and Domestic Violence Victim Fund Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 634.) Council Member Lea moved the adoption of Budget Ordinance No. 40310- 080315. The motion was seconded by Council Member Price and was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was not present when the vote was recorded) STATE HIGHWAYS-BUDGET: The City Manager submitted a written communication recommending acceptance of the FY2016 Revenue Sharing Program Award from the Virginia Department of Transportation for seven infrastructure improvement projects. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following resolution: (#40311-080315) A RESOLUTION accepting the Virginia Department of Transportation's (VDOT) award of Transportation Revenue Sharing Program Funds (Revenue Sharing Funds) to the City in the total amount of $10,000,000.00 to be allocated among seven Projects; authorizing the City Manager to execute seven (7) VDOT Appendix A documents for Revenue Sharing Funds for the Projects set forth below, which will require the City to provide matching funds of $1 0,000,000.00; and authorizing the City Manager to take certain other actions in connection with the above matters and Projects. (For full text of resolution, see Resolution Book No. 77, page 635.) Vice-Mayor Trinkle moved the adoption of Resolution No. 40311-080315. The motion was seconded by Council Member Ferris. 30 Following remarks regarding funding from the Virginia Department of Transportation's FY 2016 Transportation Revenue Sharing Program, in the total amount of$10 million which requires a City match of$10 million, Resolution No. 40311-080315 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Best pitch and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was not present when the vote was recorded) Vice-Mayor Trinkle offered the following budget ordinance: (#40312-080315) AN ORDINANCE to appropriate funding from Virginia Department of Transportation Revenue Sharing Funds and the Economic & Community Development Reserve to the Franklin Road Over NSRW Bridge Replacement, Capital Street Paving, Bridge Maintenance, Sidewalk Improvements, City-wide Curb Gutter Sidewalk, Stormwater Improvements, and Orange Avenue & King Street Intersection Improvements projects, amending and reordaining certain sections of the 2015 - 2016 Stormwater Utility and Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 77, page 636.) Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 40312-080315. The motion was seconded by Council Member Ferris and adopted by the following vote: A YES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was not present when the vote was recorded) STORM DRAINS-STREET IMPROVEMENTS: The City Manager submitted a written communication recommending acquisition of real property rights for Oliver Road/Troy Avenue, N. E., Stormwater Drainage Improvements Project. (For full text, see communication on file in the City Clerk's Office.)  31 Council Member Ferris offered the following ordinance: (#40313-080315) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Oliver Road/Troy Avenue Stormwater Drainage Improvements Project ("Project"); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 77, page 638.) Council Member Ferris moved the adoption of Ordinance No. 40313-080315. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Trinkle, Bestpitch and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was not present when the vote was recorded) PARKING GARAGES-INSURANCE-RECREATION: The City Manager submitted a written communication recommending execution of an agreement for the use of 6 Riverside Parking Garage owned by Carilion Property Management on October 16-18, 2015 in connection with the Roanoke GO Outside Festival. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40314-080315) A RESOLUTION authorizing execution of an Agreement with Carilion Property Management in connection with the use of 6 Riverside Parking Garage during the 2015 Roanoke GO Outside Festival. (For full text of resolution, see Resolution Book No. 77, page 639.) Council Member Bestpitch moved the adoption of Resolution No. 40314-080315. The motion was seconded by Council Member Ferris. Since6 Riverside Parking Garage is owned by Carilion Property Management, which is an affiliate with Carilion Clinic, his employer, Vice-Mayor Trinkle announced that he must abstain from any participating in any discussions and read the following statement for the record: 32 "STATEMENT OF CONFLICT OF INTEREST I, David B. Trinkle, sate that I have a personal interest in agenda item 7.a.4. for the session of City Council for Monday, August 3, 2015, regarding the execution of an agreement for the use of 6 Riverside Parking Garage that is owned by Carilion Property Management. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 3rd day of August 2015. S/David B. Trinkle David B. Trinkle Vice-Mayor and Members of Council" (See copy of Statement of Conflict of Interest on file in the City Clerk's Office.) There being no additional comments by the Vice-Mayor, Resolution No. 40314- 080315 was adopted by the following vote: AYES: Council Members Ferris, Lea, Price, Bestpitch and Mayor Bowers-5. NAYS: None-0. (Vice-Mayor Trinkle abstained from voting) (Council Member Rosen was not present when the vote was recorded) At this point, Council Member Rosen entered the meeting (2:32p.m.) COMMENTS OF CITY MANAGER: The City Manager shared the following comments: Second Annual Roanoke Youth Summit • Held on Saturday, August 1, at Patrick Henry High School • This event was free and open to all rising middle and high school students • Purpose of the summit was to engage youth in conversations about topics like: o Police/community relations o Help Save The Next Girl Project o Preparing for and paying for college  33 • Separate conversations were held for both youth and their parents or guardians • Participants also enjoyed a lunch, a DJ, karaoke, and an obstacle course. Events at Elmwood Park • Big Lick Summer Concert Series: o This past weekend (Sunday) Morris Day & The Time and Cameo performed in Elmwood Park o On August 11, Old Crow Medicine Show will take the stage at Elmwood Park o On August 20, Joan Jett & the Blackhearts will perform National Night Out 2015 - Tuesday, August 4 • Schedule of events include: o Afton Gardens Apartments: Community Celebration: main parking lot at 703 Hunt Avenue, N. W., 4:00p.m.- 6:00p.m. o Ashton Apartments: Community Celebration: main parking lot at 3530 Donna Drive, N. W., 4:00p.m.- 6:00p.m. o Fairland Civic Organization: Annual Fish Fry and Potluck on vacant lot at corner of Fairland and Kirkland Avenue, N. W., 6:00p.m.- 8:00p.m. o Greater Huntington Area Neighborhood Watch: safety walk followed by snacks and beverages at 2803 Huntington Boulevard, N. W., 7:00 p.m. - 9:00p.m. o Melrose Rugby and Loudon Melrose Neighborhood groups: neighborhood celebration, Staunton Park, between 22nd & 23rd Streets, N. W., 7:00 p.m. - 9:00 p.m. o Northwest Neighborhood Environmental Organization Community Party (NNEO): food, fun and prizes, Loudon Park across from 802 Loudon Avenue, N. W., 6:00p.m.- 8:00p.m. o Old Southwest, Inc.: neighborhood hot dog social at Alexander/Gish House at 641 Walnut Avenue, S. W., 6:00p.m. -9:00p.m. o Southeast Action Forum, Star View Heights Neighborhood Watch, Belmont Neighborhood Association, Riverdale Farm Neighborhood Association and Kenwood Neighbors: Neighborhood Celebration and Potluck: Fallon Park at 502 19th Street, S. E., 4:00p.m.- 9:00p.m. • An up-to-date list of events taking place around the City is posted on the city's website by visiting www.roanokeva.gov/nno. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. 34 MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Mayor Bowers called attention to Single Stream Recycling scheduled to begin on October 5; and reminded everyone that the cans would be distributed over a period of six weeks and weekly brush and bulk would continue on its same schedule. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES: OATHS OF OFFICE-ROANOKE PUBLIC LIBRARY BOARD: The Mayor called attention to a vacancy on the Roanoke Public Library Board created by unexcused absences of Shawna Battle for a term ending June 30, 2017; whereupon, Mayor Bowers opened the floor for nominations. Council Member Price placed in nomination the name of Rachel H. Wheaton. There being no further nominations, Ms. Wheaton was appointed as a member of the Roanoke Public Library Board to fill the unexpired term of Shawna Battle ending June 30, 2017, by the following vote: FOR MS. WHEATON: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers-?. OATHS OF OFFICE-ROANOKE CIVIC CENTER COMMISSION: The Mayor called attention to the expiration of the three-year terms of office of Judy Jackson, Woody Deans and Stephen Willis as members of the Roanoke Civic Center Commission ending September 30, 2015; whereupon, Mayor Bowers opened the floor for nominations. Council Member Price placed in nomination the names of Judy Jackson, Woody Deans and Stephen Willis. There being no further nominations, Ms. Jackson and Messrs. Deans and Willis were reappointed as members of the Roanoke Civic Center Commission for terms of three-years, each, ending September 30, 2018, by the following vote: FOR MS. JACKSON AND MESSRS. DEANS AND WILLIS: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers-?.  35 OATHS OF OFFICE-ARCHITECTURAL REVIEW BOARD: The Mayor called attention to expiration of the four-year terms of office of John Fulton and Derek Cundiff as (Registered Architects) members of the Architectural Review ending October 1, 2015; whereupon, Mayor Bowers opened the floor for nominations. Council Member Price placed in nomination the name of John Fulton, registered architect. There being no further nominations, Mr. Fulton was reappointed as member of the Architectural Review Board for a four-year term of office ending October 1, 2019, by the following vote: FOR MR. FULTON: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers-?. OATHS OF OFFICE-ECONOMIC DEVELOPMENT AUTHORITY: The Mayor called attention to the expiration of the four-year term of office of Braxton G. Naff as a Director of the Economic Development Authority on October 20, 2015; whereupon, Mayor Bowers opened the floor for nominations. Council Member Price placed in nomination the name of Braxton G. Naff. There being no further nominations, Mr. Naff was reappointed as a Director of the Economic Development Authority for a four-term of office ending October 20, 2019, by the following vote: FOR MR.NAFF: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers-?. (A resolution appointing Mr. Naff as a Director of the Economic Development will be adopted at the next regular meeting of City Council.) 36 COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that ( 1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Lea, Price, Rosen and Mayor Bowers-7. NAYS: None-0. There being no further business, the Mayor declared the regular meeting adjourned at 2:42 p.m. APPROVED ATTEST: ~·~~~ City Clerk 9 David A. Bowers Mayor