City Council

205 ROANOKE CITY COUNCIL-REGULAR SESSION November 2, 2015 9:00a.m. The Council of the City of Roanoke met in regular session on Monday, November 2, 2015, at 9:00 a.m ., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280-070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price (arrived late), William D. Bestpitch, and Mayor David A. Bowers-?. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Andrea Trent, Assistant Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Mayor recognized Police Chief Christopher Perkins who introduced the GTO (Growth Through Opportunity) Cadets from the Police, Sheriff and Fire-EMS Departments, encompassing all public safety departments to enhance, and empower all youth with disabilities and first responders. At this point, Council Member Lea entered the meeting (9:03a.m.). CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1 ), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 206 Vice-Mayor Trinkle moved that Council concur in the request of the Mayor to convene in a Closed Meeting as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: A YES: Council Members Rosen, Trinkle, Ferris, Lea, Bestpitch and Mayor Bowers-6. NAYS: None-0. (Council Member Price was not present when the vote was recorded.) CITY COUNCIL-CITIZEN OF THE YEAR: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss the 2015 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice-Mayor Trinkle moved that Council concur in the request of the Mayor to convene in Closed Meeting as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Ferris, Lea, Bestpitch and Mayor Bowers-6. NAYS: None-0. (Council Member Price was not present when the vote was recorded.) CITY PROPERTY: A communication from the City Attorney requesting that City Council convene in a Closed Meeting to discuss or consider the acquisition of real property interests in a portion of real property situated off Materials Yard Road, a private road, in Roanoke, Virginia, bearing Official Tax Map No. 9999999, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.)  207 Vice-Mayor Trinkle moved that Council concur in the request of the City Attorney to convene in Closed Meeting as above described. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Ferris, Lea, Bestpitch and Mayor Bowers-6. NAYS: None-0. (Council Member Price was not present when the vote was recorded.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. At 9:16 a.m., the Mayor declared the Council meeting in recess for the calling of a Legislative Committee meeting. At this point, Council Member Price entered the meeting (9:17a.m.). At 10:19 a.m., the Council Meeting reconvened, with Mayor Bowers presiding, and all Members of the Council in attendance. (REMAINING PAGE INTENTIONALLY BLANK) BRIEFINGS: Williamson Road Library Renovation/Expansion Sheila Umberger, Director of Libraries, shared information regarding the design process for the Williamson Road Branch Library, which included the following highlighted schematic design: 208 • L.u '' M1 lu t R""' ' • <.atr Ar • • "' 11'11 nton~ [nlrlnre Otlvl'•ttll A IJk R 'IUr • 01.1trloor R ;~oln Sp • CJ t:loor Art ~~~~[" A dition ~ r 1 Building & S1te An al ys1s Site Architectural Structural Mechanical EIPctrical • Plumbing \~ t"#n .AI ~e. ~r\"-'' P ,.. .. ,.~,t • (l(lt''  209 Concept Overv1ew ~=~ . . ...... _ -· .. , • • .= .. • Ill . .. =. . if.' 'l t Vfl .. .. . ·' . 210 Des1gn Overv1ew <- - - Des1gn Overv1ew .. :t.i "' ' '.  211 0 I n D~v lopment • R meOe~ign • Integrate Building Systems • Define Materials and Finish • Verify Cost and Budget NeJCt Milestones • SUbmit Design D velopm nt in 5 w ks • Begm Construction Oocumenb (See copy of presentation on file in the City Clerk's Office.) Council Member Rosen asked if the project will be within budget; whereupon, the response was in the affirmative, adding that cost estimates were being reviewed on a regular basis, with adjustments in the design as necessary. Ms. Umberger commented about the proposed programs to be offered at the Williamson Road Branch Library upon completion, which would include a specific teen area for the youth, whereby the walls will be moveable in order to use the outdoor spaces, and other amenities. In response to inquiry about after-hour plans, Ms. Umberger explained that there will be one door with a keyless access that will be programmed to open for various periods of time; issuance of temporary badges; staff will have access and control so as to offer flexibility to the person's particular needs; and rules will be applied as staff reviews what works well at this location. She concluded that the area also would be used as a community center or gathering place for organized groups. The Mayor acknowledged that the presentation would be received and filed. 212 Parks and Recreation Master Plan Update Steven Buscher, Director, Parks and Recreation, gave an update on the Parks and Recreation Master Plan and summary reminder of projects to be under taken over the next two - three fiscal years, primarily projects currently underway beginning with Fiscal Year 2017: UPDATE SUMMARY: - NEW PLAYGROUNDS COMPLETED< ELMWOOD, PERRY, GOLDEN . MELROSE F-LLON , BDWM-N , L-KEWOOD ELIIIWDOD, HIGIIL-NO, LOWER WASHING TOll TO 8E COMPLETED SMITH . IIUFF LAN£. NOAWICII, EUAEKA tjiORNINGSIOE . c::-.da PLAY ~ ~ ROANOKE' . . . - NEW PICNIC SHELTERS _, COMPLETED: PERRY, BOWMAN r , -, ~4: PLAY ' , ~ ROA NO K E  213 - HARDCOURTIMPROVEMENTS COMPLETED: HUrF LANC , MELRO £, SUNRISE GOLO£N, PENRY TO BE COMPLETED· RIVERS EDCI: TENNIS-SOUTH AND NORWICH ,. --- ,.....-1C PLAY' ~ ~OANO><f .,... · RESTROOM AND SHELTER IMPROVEMENTS _'/ COMPLETED: FALLON, GOLDEN . ANO MELROSE TO BE COMPLETED: STRAUSS AND EASTGATE REMODEL HUFf LANE AND FISHBURN NEW :.:.~ P LAY~ ~ ROANO><E· 214 LOOKING FORWARD IN FY16 RIVERS EDGE PARK-NORTH IMPROVEMENTS: II HillS "'OUNt 01 VII 0~(11!£ liT 110 COURT CQ~jSTAUCTIO~ WIWTrll till'• ESTI,..AT£0 COUNT COMPLETION JUHI lOl l HTIIIIATEO SPOUTS LIGI!TI-.C COMPl£110 .. SfPTEt,18E~ t "'AlitA f"LE 0 LICIITl" 1/P!fiiA0£5 ESTIMATCD COIIIPLlTION BY rURUAIIY i >II THRASHER PARK COMMUNITY BUILDING UPGRADES AIICHtT[CTUIIt &o E Ill UAINC Wt"T lot I BOOKERT.WASHINGTON PARK "£Ill GIRL'S 01 HIAll'HOV S BASEBAll r! fl D SUMMER 2~1b liCK RUN CAE£111WAY TNAIL FITNESS £QUIPMI Nt SPIIING 2UI~ MASTER PLAN FY-17 & BEYOND 1. TWO SYNTHETIC, RECTANGULAR MULTI -PURPOSE FIELDS IIIVERS EDGE PAAK·NOIITII 2. IMPROVE EXISTING PARK FACILITIES T80 NEIGHBORHOOD. COMMUNITY. AND IIECIONAL PARKS 3. OUTDOOR POOL IMPROVEMENTS fAL.Oit A"O WASHINGTON PAIIKS  215 :,._.~PLAY ' .... ,, ......, ...... · . ,,, .... .. ~ROANOKE MULTIPURPOSE FIELDS I OUTDOOR REC. INVENTORY FIELDS : USE , PARTICIPATION RIVERS EDGE PARK 9 MARCH-NOV 26,870 {220 EVENTS/FIELD) -ADDITIONAL NE£0 rlflDS U~l fORECAST PARTICIPATION MARCH· NOV 57,706 • EACH SYNTHETIC FlElO EQUALS FOUR NATURAL FIELDS (220 EVENTSIYR) • CURRENT PROJECTS COUNTRYSIDE SOCCER FIELDS (USE Of 2 FIELOS.SEPT-OCUOYR LEASE) • POTENTIAL PROJECTS RIVERS EllG£ NORTH REDESIGN TWO SYNTHETIC FIELDS. RIVERS EDGE NORTH (EQUALS 8 NATURAL FIELDS) r--- --- • ;,...... ~PLAY ~ .... .. .. ..... '" .. · · ·· · ...,,, ~ ROAN04<l • (See copy of presentation on file in the City Clerk's Office.) Regarding the hours of operation for the pools, Council Member Bestpitch emphasized the importance of looking at operating cost to staff the two pools throughout the summer months as much as possible. 216 In connection with the dialogue about the operation of the pools, the Assistant City Manager for Community Development offered to share specific numbers with the Council pertaining to the various capital improvements, specifically Washington Park. Regarding improvements to Huff Lane Park, it was stated that a contract had been awarded and completion was anticipated in March or April 2016 for improvements to the restroom, playground and shelter house, adding that the contract had been paired up with improvements to Fishburn Park. City Council stressed the importance of keeping the project on track inasmuch as promises had been made to the Huff Lane neighborhood, which promises needed to be honored. Following extensive dialogue surrounding certain park improvements for Washington , Grandin, Fishburn, Grandin Court and Preston, Mayor Bowers noted the remarks would be received and filed. Voter Precinct Ordinance Council Member Bestpitch reiterated his thoughts surrounding the establishment of one election district, 21 voter precincts and 21 polling places within the election district, and one central absentee voter precinct, effective on and after December 31, 2015, noting two key points: (1) nothing discussed will have an impact on November 3, 2015 elections, and (2) no action will be taken until after a public hearing on Monday, November 16, 2015. He added that if no action is taken by the Council following the public hearing, there will not be another opportunity until 2016. In response to comments previously made by Council Member Lea at the October 19, 2015 Council meeting regarding the effective date for changes to take effect, the City Attorney answered that under State Code any changes in the boundaries of the voting precincts would take effect on December 31 of the calendar year in which the change was adopted by the governing body. Council Member Bestpitch pointed out that the packet of information distributed included an ordinance, precinct maps (large and small), and a list of voter precincts, adding the first map showed the same precinct boundaries for all 21 precincts, which did not include polling places or number of voters within each precinct because said precinct may change; and the boundary lines were the same on all the maps. Based upon the above mentioned comments, the City Attorney noted if adopted, two of the documents (ordinance and precinct maps) would become official and part of the minutes; and that all three documents referred to by Council Member Bestpitch had been provided to the Council and public and all 21 polling places had been confirmed.  217 Council Member Bestpitch discussed problems in specific neighborhoods and alignment of the precincts, stating that it was best to try to develop a proposal for the entire City where all of the precincts would have approximately the same number of voters regardless of the lines between the 1ih and 11th house districts, adding the proposal would equalize the number of voters in its precincts. He reiterated the key point for today's discussion would have absolutely no effect on the election on Tuesday, November 3, 2015; and that a public hearing would be scheduled for November 16, 2015; at which time Council may vote or table the matter for further discussion. Mayor Bowers reminded the Council that he would not be present at the November 16, 2015 meeting and that Vice-Mayor Trinkle would not be present for the December 7, 2015 Council meeting. Following additional comments by the Council Members and noting their appreciation for the hard work and tireless effort by Council Member Bestpitch, Mayor Bowers acknowledged that all comments would be received and filed. At 12:26 p.m., the Mayor declared the meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, Fourth Floor, Noel C. Taylor Municipal Building, and thereafter to reconvene at 2:00 p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor David A. Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J . Price and Mayor David A. Bowers-?. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Andrea Trent, Assistant Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Rayshon Cobbs, Pastor, Forest Park Baptist Church . The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. 218 PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENTS: DECEASED PERSONS-CITIZEN OF THE YEAR: Council Member Lea offered the following resolution as a means of recording City Council's deepest regret and sorrow at the passing of the late Reverend Frank W. Feather, and extending to his family its sincerest condolences: (#40384-110215) A RESOLUTION memorializing the late Frank Walker Feather, longtime pastor of the Forest Park Baptist Church and native of Roanoke. (For full text of resolution, see Resolution Book No. 78, page 39.) Council Member Lea moved the adoption of Resolution No. 40384-110215. The motion was seconded by Council Member Price was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-?. NAYS: None-0. The Mayor presented a ceremonial copy of the Resolution No. 40384-110215 to the Reverend Rayshon Cobbs, Pastor, Forest Park Baptist Church. ACTS OF ACKNOWLEDGEMENT-POLICE: Mayor Bowers recognized Chief Christopher Perkins and the Roanoke Police Department on receiving first place in the Municipal category of 76 - 250 officers for its traffic safety efforts while participating in the National Law Enforcement Challenge supported through a cooperative agreement between the International Association of Chiefs of Police and the National Highway Traffic Safety Administration and is held in partnership with the National Sheriffs' Association and the American Association of Motor Vehicle Administrators. Mayor Bowers presented the Certificate to Captain Samuel Roman for presentation to Chief Perkins HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. Troy Larimer, 3800 Franklin Street, Rocky Mount, Virginia, appeared before the Council regarding a public safety concern. He remarked that there were no cab stands in the downtown area, and suggested that certain areas be designated, perhaps between 7:00 p.m. - 3:00 a.m.  219 Mr. Larimer's remarks were referred to the City Manager for a response within two weeks. Michael Ailstock 113 Oxford Square, Vinton, Virginia, appeared before the Council and expressed concern about certain cab companies being banned from picking up passengers at the Roanoke-Blacksburg Regional Airport. Without objection, the matter referred to the City Manager for discussion with the city representatives serving on the Roanoke Regional Airport Commission. Penny Beard, 1146 Granville Lane, Bedford, Virginia, appeared before the Council regarding collection of personal data on airport passengers. Geoff Campbell 780 Tinker Mill Road, Daleville, Virginia, appeared before the Council and reiterated previous concerns about the banning of cabs service at the Roanoke-Blacksburg Regional Airport and urged the Council to make its decision based on the public's best interest. Ben Early, 1415 Antrim Street, Salem, Virginia, appeared before the Council and shared his concern regarding the bidding process for cab service at the Roanoke- Blacksburg Regional Airport, emphasizing competition should be based on service not on rates. Robert Gravely, 3360 Hershberger Road, N. W., Roanoke, Virginia, appeared before the Council and continued to speak about the unfair treatment surrounding his termination from the City's employment. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. CITY CLERK-YOUTH SERVICES CITIZEN BOARD: A communication from the City Clerk advising of the resignation of James O'Hare as a member (Public) of the Youth Services Citizen Board, effective September 28, 2015, was before the Council. (See communication on file in the City Clerk's Office.) 220 Council Member Rosen moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Vice- Mayor Trinkle and adopted by the following vote: A YES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-?. NAYS: None-0. OATHS OF OFFICE-HUMAN SERVICES ADVISORY BOARD: Report of qualification of Paula L. Prince as a member of the Human Services Advisory Board to fill the unexpired term of office of Robin Haldiman ending November 30, 2016, was before the Council. (See Oath or Affirmation of Office on file in the City Clerk's Office.) Council Member Rosen moved that the report of qualification be received and filed. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-?. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET-GRANTS-HOMELAND SECURITY-EMERGENCY SERVICES- POLICE: The City Manager submitted a written communication recommending acceptance and appropriation of the State Homeland Security FY15 Grant funds from the Virginia Department of Emergency Management to allow the Roanoke Police Department to replace protective equipment. (For full text, see communication on file in the City Clerk's Office.)  221 Council Member Rosen offered the following resolution: (#40375-110215) A RESOLUTION approving the acceptance of a State Homeland Security Program grant to the City from the Virginia Department of Emergency Management and authorizing the execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 28.) Council Member Rosen moved the adoption of Resolution No. 40375-110215. The motion was seconded by Vice-Mayor Trinkle was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-?. NAYS: None-0. Council Member Rosen offered the following budget ordinance: (#40376-11 0215) AN ORDINANCE appropriating funding from the United States Department of Homeland Security (DHS) through the Commonwealth of Virginia Department of Emergency Management (VDEM) for the purchase of protective equipment, amending and reordaining certain sections of the 2015- 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 29.) Council Member Rosen moved the adoption of Budget Ordinance No. 40376- 110215. The motion was seconded by Vice- Mayor Trinkle and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-?. NAYS: None-0. BUDGET-GRANTS-HOUSING: The City Manager submitted a written communication recommending appropriation of the 2015 - 2016 Community Development Block Grant and Home Investment Partnerships Program funding from the U.S. Department of Housing and Urban Development. (For full text, see communication on file in the City Clerk's Office.) 222 Council Member Rosen offered the following budget ordinance: (#40377-110215) AN ORDINANCE to appropriate funding from the Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), and HOME Investment Partnerships Program, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 29.) Council Member Rosen moved the adoption of Budget Ordinance No. 40377- 110215. The motion was seconded by Vice-Mayor Trinkle. Council Member Ferris noted a personnel interest in the above stated matter, and read the following Conflict of Interest Statement into the record: "STATEMENT OF CONFLICT OF INTEREST I, Raphael E. Ferris, state that I have a personal interest in agenda item 7.a.2. scheduled for the regular session of City Council for Monday, November 2, 2015, set for 2:00 p.m., or as soon thereafter as the matter may be reached, regarding the appropriation of the 2015-2016 Community Development Block Grant (CDBG) and Home Investment Partnerships Program (HOME) funding for the U. S. Department of Housing and Urban Development (HUD) because I own property on Patterson Avenue, an area of the City included in one or more or these grant programs. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting Witness the following signature made this 2nd day of November 2015. S/Raphael E. Ferris Raphael E. Ferris Member of Council" Following the reading of the statement, Budget Ordinance No. 40377-110215 was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Lea, Price and Mayor Bowers-6. NAYS: None-0. (Council Member Ferris abstained from voting.)  223 CITY CODE - FEE COMPENDIUM-GARBAGE: The City Manager submitted a written communication recommending amendment of the City Code to revise the definition of the Sealed Compactor Zone; and to reflect fee schedule in the Fee Compendium, effective April 1, 2016 - June 30, 2016, and deletion of fees no longer applicable. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40378-110215) AN ORDINANCE amending Section 14.1-1, Definitions, of Article I, In General, of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, to provide for the proper collection of refuse as set forth below; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 32.) Council Member Rosen moved the adoption of Ordinance No. 40378-110215. The motion was seconded by Vice-Mayor Trinkle and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-?. NAYS: None-0. Council Member Rosen offered the following resolution: (#40379-110215) A RESOLUTION amending the Fee Compendium to amend fees for refuse collection in the Central Business District, as set out below; and establishing an effective date. (For full text of resolution, see Resolution Book No. 78, page 33.) Council Member Rosen moved the adoption of Resolution No. 40379-110215. The motion was seconded by Vice-Mayor Trinkle and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-?. NAYS: None-0. 224 BICYCLES-WESTERN VIRGINIA COMMUNITY COLLEGE-SCHOOLS: The City Manager submitted a written communication recommending authorization to submit an application for FY17 transportation alternatives program funds in connection with improvements to bicycle and pedestrian infrastructure in the vicinity of Fishburn Park Elementary School and Virginia Western Community College. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following resolution: (#40380-110215) A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Virginia Department of Transportation (VDOT) for MAP 21 FY17 Transportation Alternatives Program Funds for the improvements to bicycle and pedestrian infrastructure in the vicinity of Fishburn Park Elementary School and Virginia Western Community College; and authorizing the City Manager to take certain actions in connection with such Project. (For full text of resolution, see Resolution Book No. 78, page 35.) Vice-Mayor Trinkle moved the adoption of Resolution No. 40380-110215. The motion was seconded by Council Member Price and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-?. NAYS: None-0. BUDGET-GRANTS-HOUSING-ECONOMIC DEVELOPMENT: The City Manager submitted a written communication recommending authorization to enter into a contract with the Virginia Department of Housing and Community Development for acceptance of grant funds awarded through the Industrial Revitalization Fund to renovate the property for use as a business acceleration center. (For full text, see communication on file in the City Clerk's Office.)  225 Council Member Rosen offered the following resolution: (#40381-110215) A RESOLUTION accepting a grant to the City of Roanoke from the Commonwealth of Virginia Industrial Revitalization Fund; authorizing the City Manager to execute any documents necessary to receive such grant, including a contract with the Virginia Department of Housing and Community Development (DHCD); and authorizing the City Manager to take such further actions and execute such other documents as may be necessary to obtain, accept, implement, administer, and use such grant funds. (For full text of resolution, see Resolution Book No. 78, page 36.) Council Member Rosen moved the adoption of Resolution No. 40381-110215. The motion was seconded by Council Member Price. Vice-Mayor Trinkle noted a personal interest in the above stated matter since employer is affiliated with said transaction, and read the following Conflict of Interest statement in the record: "STATEMENT OF CONFLICT INTEREST I, David B. Trinkle, state that I have a personal interest in agenda item 7.a.5 for the regular session of City Council for Monday, November 2, 2015, set for 2:00 p.m., or as soon thereafter as the matter may be reached, regarding the contract for the grant from the Virginia Department of Housing and Community Development for improvements to be made by the City on property located at 709 South Jefferson Street, S. W., Roanoke, Virginia, known as the former Gill Memorial Hospital Building that the City will acquire from Carilion Services, Inc. because my employer, Carilion Clinic, is affiliated with Carilion Services, Inc. I have not participated in this transaction on behalf of my employer. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 2nd day of November 2015. S\David B. Trinkle David B. Trinkle Vice-Mayor and Member of Council" 226 For further full disclosure purposes, the City Attorney pointed out that inasmuch as the matter involves Virginia Western Community College, Mayor Bowers is an adjunct professor at the college and receives the threshold amount of $5,000.00, which State Law does not prohibit him from participating in any discussions or vote pertaining to the abovementioned item. There being no additional comments, Resolution No. 40381-110215 was adopted by the following vote: AYES: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Mayor Bowers-6. NAYS: None-0. (Vice-Mayor Trinkle abstained from voting.) Council Member Rosen offered the following budget ordinance: (#40382-11 0215) AN ORDINANCE to appropriate funding from the Department of Housing and Community Development (DHCD) and the Economic and Community Development Reserve to the Gill Memorial Building Renovation and Rivers Edge Tennis Courts projects, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 37.) Council Member Rosen moved the adoption of Budget Ordinance No. 40382- 110215. The motion was seconded by Council Member Price and was adopted by the following vote: AYES: Council Members Rosen, Bestpitch, Ferris, Lea, Price and Mayor Bowers-6. NAYS: None-0. (Vice-Mayor Trinkle abstained from voting.) COMMENTS OF CITY MANAGER: The City Manager offered the following comments: Berglund Center • Seat Replacement Ribbon-Cutting Ceremony, in the Coliseum • Wednesday, November 4, at 10:00 a.m .  227 Virginia Veterans Parade • Saturday, November 7, in Downtown Roanoke • 11 :00 a.m. to 1:00 p.m. • Parade participants include military units from across Virginia, military marching units and individual veterans accompanied by military, college and high school bands. • This parade is one of the largest Veterans events in Virginia . Ice Skating is coming to Elmwood Park • At a press conference last week the city, DRI, and the Roanoke-Blacksburg Regional Airport announced that an ice skating rink will be built at Elmwood Park. • Construction is scheduled to start on November 2. • Named for its title sponsor, the Roanoke-Blacksburg Regional Airport, the new rink will be called "ROA's Elmwood on Ice." • The rink will officially be open from November 23, 2015, to February 14, 2016, and have varying hours to accommodate skaters. • Fees for admission will be $6, with an additional $2 for skate rentals. • The full schedule of hours can be found at www.EimwoodOnlce.com. Harvesting of the Fruits Potluck Dinner and Awards Celebration • Friday, November 13, at the Jefferson Center. • 6:00p.m. to 8:00p.m. • Annual dinner sponsored by the Office of Neighborhood Services and Roanoke Neighborhood Advocates, in partnership with Roanoke City Council. • Members of Roanoke City Council and Roanoke Arts Commission will present the 2015 Neighborhood Partnership Awards from the pool of submitted nominations received. • More than 70 award nominations were received for eight different award categories. • Participants who attended the national 2015 Neighborhoods USA conference held in Houston, Texas and /or the 2015 Virginia Statewide Neighborhood Conference held in Norfolk will be providing brief reports on the workshops they attended. • This event is a great opportunity to strengthen the relationship between neighborhoods and the City, and to recognize citizen engagement. 228 DIRECTOR OF FINANCE: FINANCIAL REPORTS-SCHOOLS: The Director of Finance submitted the Financial Report for FY15 (uncredited) - City of Roanoke and June FY15 (Unaudited)- Roanoke City Public Schools: Key Themes of Fiscal 2015 o Modest local tax revenue growth o Compared to FY14, more than 5% increase in Personal Property, Sales, Public Service - Real Estate, Business License, Lodging and Meals taxes; 10% decrease in Public Service - Personal Property o Additional funding of reserves - increased risk reserve and maintained general fund reserve o Roanoke Pension Plan investment rate of return for the year was 3.8%. Funded ratio increased from 67.8% to 70.4%. Continued Increase in General Fund Revenues ------------- .... UK ,.,. Ie 1.1,. c lS$.0 O.f fr! (O.SK) ~ ~ 150.0 lAS.O ,..... FY lOll FY ZOU FY ZOlJ FY l014 FY lOU (UnaudltH) To enhance- comp.,rablllty, FY10·t2 data werl? adjusted for do1ycare revenues. Effective- In JBnU-'fY 2012, thP. Commonwealth bP.Qan J)olylno d~wc.,re serviCes dtrecHy. Soun:~ : CJty of Ro.lnoke <:AFA FY l0lt·FY..!Ot4 .:tnd Un..ludtt~ FY.2:0l'5 flnoli1 Ckll St..rtt+ments  229 Total Local Taxes Increased for Fifth Year (Includes General Property and Other Local Taxes) '" ..,. ..,. '·""' c "' ·~e . .§. ~ ,., f 8 '"' ,., FYZOU "1012 FV ZOlJ FY 2014 fY 2015 (Unaudltedl To e nhe.nce comp,lfablllty, d,,t,, excludes 2% me~ll s t ax In FYll o. l l\d FY12 and the 1% lncret."\Sf! In the LodQing t..lx In FYL) . ~ource: City of Roanok@ CAFH fY 2011- f Y 20 14 and Ut'Wiudlted fV 20 15 rtnancial Statements Real Estate Tax Revenues Stable 85 _ J ,Qil 80 j IS 'Ec . ., ~ 70 8 60 55 50 2011 l01Z 2013 2:014 2015 (Un&Uc!Modl Soun:e: City of Rmtnoke CA FR FY 20 11 -FY 20 14 and Un<Judlted FY ~o 1'5 Flnancl<i1 1 Sta tements 230 Sales Tax Strong Growth in FY15 1.1% ..... 10 IS ~ 'E 16 ~s. ~ 0 jj " 11 10 28U l OJZ Zl>U 1014 lOts IUnaudtted) Sourc.c : Cttv of Ro~\n okc CAFR. FY 201 1-FY 2014 and Un<'ludltt><f f"t 1015 Flnitncl"l St.,tC'mcn t s Current Year Personal Property Tax Growth in FY15 7.3% 10 2.1" §.7" 1.1% 20l1 2012 2013 201. 201!> ( Untuditedl ~ou rce; City of Ro.anoke CAFR fY 20 11-FY 2014 .:tnd Undudlted FY 2015 f- hldncl..,l Statt:mentos  231 Meals Tax Continues Strong Growth Pattern U !l" 14 11.~ ll I 12.5 ~ c " ... ~ I ~ 11•.'5 I ~0 II lO..S 10 lOU zou lOU 101C 1015 (Unauctit.dl To euhanc~ c;:onmar\Jbillly, d\il& excludes 2% m~als tax c;omponenl o( FYU and FY12. Sm.trt.e ~ City or Roanoke CAFR FY 20U -fY 2014 cmd Unaudll':!d FY 2015 flnitndal Statements 8 Current Business License Tax Growth "" 1.4% '·""' (1.9'>1) i ! ~ IDD BO - - - - - ----~- · - - - - - -· - - - - - - - - 20ll 2013 ZOJ4 ~•u (UniUdfted) Soun:e: City of ROilnoke CAFR FY 2011 -FY 2014 and Unaudited FY 201 5 Anandal Statements 232 Strong Lodging Tax Growth Indicative of Roanoke Tourism Gains ,..,. ..... 1.210 l I lOU lOU lOU ZOlO lOU (Unaudited, To ~:>nhanc:c com~rablllty, FY1J- FY15 wM adju':ited to n:omov~? the 1% h\Cr"t?ase cffC'<tlvco J~mudry 1, 201 3 Soo rceo: City of Rottnoke CAFR FY 2011 FY 10!4 and \lnaudlt(li.l FY 7015 f inancial St.ltPmPnt& 10 Commonwealth Funding 70 .0 z:z,. (U K} 1 . l~ E IL""l g 6S.O i 00.0 = e ss.o ~ 8 50.0 45.0 40.0 FY lOll FY 1011 FYt.on FY '2014 FYZOlS (Un.udtt.d) To enh.."U'Kil' comparability. dat., excludes Oo:WC<lfl! revenues In al l ffscal years . Effective In Januo)ry 2012. t he Commonwealth began paying d..' ycare servlce.s directly. LOGc.ll <J.td to the Comrnonw~fth was ellmlodtlad In FY 14, h"vlng a positive ttffect on revenu~?"s . Data excludes this. Impact In FY13 to enh,,nce compar.Jblllty. Oue to state budQet cuts, this local aid was relnst.Jted In FV 15 . The Impact to the Ctty was $682,000 revenu'!' reduction which has been f!I'Xdoded for comparability. Source: City of Roanoke CAFR FY 201 1-FY 2014 .1nd tJn~udlt<ed FY 201 5 Flnan<lal St.ltements 11  233 Disciplined Expenditure Management o Prudent management of contingency and operational funding o Strong expenditure control enabled additional funding of reserves and capital ll Increase in City Funding of Schools c _g 76 =E /4 ~ 72 s 'il 10 a 68 66 64 62 FY lOll FY lOll fY20U FY 2.01& FY 201S IVnaudittd) • f undlna bawd on formol.t Source . S<hool CAFR FY 2011 - fY 20 14 and Unaudited FY 20 15 Financial Statements 13 234 City Unassigned General Fund Balance Exceeds Policy Target of 10% lO 10.l91t 10.4" .tO.OK l O.l tft c " ~ 70 E ." c ~ 0 tO FYlOll FY lOll fY lOU FY 1014 FY ZOJS {Una.udttt dl Sourc.to : City of Roanokto CArR FY 2011 FY 2014 and Unaudltt>d fY 2015 Fln~tnclttl Statt"ments 14 Economic & Community Development Reserve Remains Well Above Floor . ' 2 .I Floo r of $ 1 Million FundP.d bv proceeds from sale of property and Interest hlCOf1ll:? on thl?- unsp.;nt capit al funds . Source: City of Roanoke CA FR FY 2011- FY 201 4 and Unt'ludlted FY 2015 Flnancl.l:l Statements 15  235 Pension Plan Funded Status Affected by GASB 67 ~o ~---------------------------­ ~0 ~----------------- ~0 -~--~=:-------- 300 200 100 N2011 N2012 FY2013 FY 2014 FY 2015 I A<autd Uobllily o A<IWirlol v•u• o f - I - - - - -·------- Source: Milliman Consultants and Actuaries, Chelron Inc.; Annual Pension Actuarial Valuations 16 In Conclusion o FYlS was another positive year o Several revenues increased more than 5°/o compared to FY14 o Strong expenditure control o Progress in reserve funding o City Pension Plan funded ratio increased from 67 .8°/o to 70.4°/o 17 (See documentation on file in the City Clerk's Office.) Following comments by Members of the Council, the Financial Report for FY15 (uncredited) - City of Roanoke and June FY15 (Unaudited) - Roanoke City Public Schools was received and filed . 236 FINANCIAL REPORTS : The Director of Finance submitted the July-September FY16 Financial Report-City of Roanoke, and provided commentary on the City financial results for three months ended September 30, 2015 : FY16 General Fund Overview • The FY16 adopted budget is 2.8% higher than the FY15 actual revenues. Through September, FY16 recognized revenues were 17.7% of adopted revenue estimate. Significant tax revenues are not due until later in the year. ·YTD revenues have increased 5.9% or $2.7 million compared to the same period FY15 . Total general property and local taxes were up 10.2%, or $3.2 million compared to last year. Sales, lodging and meals taxes all posted strong growth, indicating a continuing recovery of the local economy. YTD expenditures were 26.5% of FY16 adopted expenditures. Expenditures decreased 1.1% compared to the same period last year mainly due to the timing of a contract for healthcare services for the Jail. &.0 4.6 Sales Tax Growth FY16 Revenue Estimate $20.5 M • "' ~ ::2 3.0 1.6 0.0 2 Months Ended 8131 • PrWrYTO Actual •VTD BudgM • YTD Actual Sales tax revenue increased 6.4% over same period in FY15, and is 6.3% higher than YTD budget.  237 6 .0 Meals Tax FY16 Revenue Estimate $15.476 M .. .. c .Q 4 .5 3.0 :i 1.5 0 .0 2 Months Ended 8/31 • PrlorYTO YTO Budget •FY I 6 revenue is 0.6% higher than YTO budget. The Tax rate increased from 5.0% to 5.5%, effective July 1. 2015. Adjusting for this, revenues grew 3.2% over the prior year. Lodging Tax Exceeding ., Budget and Prior Year FY16 Revenue Estimate $4.267 M 2.0 , . - · - - - - - - - - - - - - - - - - - --- - - - - - 1.5 • c: ~ 1.0 + - - - :i 0.5 1-- - 0.0 f---- - 3 Months Ended 9/30 • Prior YTD OYTDBudget • YTDActual Lodging tax revenue increased 4.3% over FY15, and is 4.9% higher than budget. 238 Personnel (Salary/Benefit) Lapse 50.0 40.0 Cl) c 30.0 ~ 20.0 i 10.0 0.0 Target Actual 3 Months Ended 9130 YTD expenditures are 1.1% or $272k below target. Comprehensive Services Act (CSA) 1.6 1.4 1.2 1.0 .~ 0.8 i 0,6 0.4 0.2 o.o FY 2015 Actual FY 2016 Actual Target 3 Months Ended 9/30 YTD expenses are 17.9% or $242k below target of $1 .3M .  239 Residential Juvenile Detention • 200 ~-----------------------------, 260 ·1------------·------~ 240 +----------------------' 220 1- - 200 f - - - Target Actual 3 Months Ended 9130 YTD expenses are 18.5% or $41 k above target of $223k. Solid Waste Tipping Fees 800 ., ~ 600 ~ 400 ~ 200 0 Target Actual 3 Months Ended 9/30 YTD costs are 1.2% or $7k below target of $554K. 240 Motor Fuel Expenses • ~~ 200 0 .c I- 400 0 l Target Actual 3 Monlhs Ended 9130 YTD expenses are 14 .9% or $34K above a non-seasonally adjusted target of $232K. 10 City Performance Strong Through September, Threats Remain • Total revenues through September were 5.9% higher than the prior year. Several local taxes continued to demonstrate strong growth: sales, meals and lodging taxes in particular. • YTD expenditures decreased 1.1% due to the timing of a healthcare service contract payment. • In September, the national unemployment rate was flat at 5.1%, but the labor force participation rate slid to its lowest level since October 1977. • Divid end report from S&P showed that U.S. economy was back in contraction in September. The weaker global economy and political infighting in Wa shington rema in threats for the rest of the fisca l year. II (See documents on file in the City Clerk's Office.) Following comments by the Members of Council , Mayor Bowers noted that the July-September FY16 Financial Report-City of Roanoke Financial Report would be received and filed , without objection by the Council.  241 CITY CLERK: The City Clerk submitted a written communication recommending concurrence in the appointment of Cecelia "Susie" Freeman McCoy as the Deputy City Clerk of the City of Roanoke, effective November 24, 2015. (See communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40383-110215) A RESOLUTION consenting to the appointment of Cecelia F. McCoy as the Deputy City Clerk, effective November 24, 2015. (For full text of resolution, see Resolution Book No. 78, page 38.) Council Member Rosen moved the adoption of Resolution No. 40383-110215. The motion was seconded by Council Member Price was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-?. NAYS: None-0. REPORTS OF COMMITTEES: CITY CODE-DIRECTOR OF FINANCE: Council Member Ferris Chair, City Council's Task Force on City Code Amendments, affecting Director of Finance, submitted a written report recommending revisions to various code sections to clarify the Director of Finance's positions, and that the City Manager's position on the Pension Board to be amended to provide that "the City Manager, or his or her designee, who shall not be the Director of Finance" to account for the Director of Finance's appointed position on the Pension Board. (For full text, see report on file in the City Clerk's Office.) Without objection by the Council, the City Attorney was instructed to prepare the proper measure for adoption by the Council at its next meeting scheduled on Monday, November 16, 2015, and the Mayor noted that the report would be received and filed. UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: 242 INQUIRES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: Council Member Lea moved that the City Attorney prepare the proper measure honoring Virginia Tech Football Coach Frank Beamer on his retirement at the end of 2015, for adoption by the Council at a future Council meeting. The motion was seconded by Vice- Mayor Trinkle and unanimously adopted. OATHS OF OFFICE-HUMAN SERVICES ADVISORY BOARD: The Mayor called attention to a vacancy on the Human Services Advisory Board to replace Victoria Cox for a term ending November 30, 2018; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Thomas Powers. There being no further nominations, Mr. Powers was appointed as a member of the Human Services Advisory Board to fill the unexpired term of Victoria M. Cox ending November 30, 2018, by the following vote: FOR MR. POWERS: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. OATHS OF OFFICE-YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to vacancies on the Youth Services Citizen Board; whereupon, he opened the floor for nominations created by resignation of James 0 ' Hare, Crystal Hall, Lorena Wilson for terms ending June 30, 2016. Council Member Price placed in nomination the names of Kristine Safford, Paula Williams, The Reverend Timothy Harvey and Joyce Watkins. There being no further nominations, Ms. Safford to fill the unexpired term of James O'Hare, Ms. Williams to fill the unexpired term of Crystal Hall, and Reverend Timothy Harvey to fill the unexpired term of Lorena Wilson ending June 30, 2018, respectively. And Joyce Watkins to fill the unexpired term of Dawn Board ending June 30, 2016, as members (Public) of the Youth Services Citizen Board by the following vote: FOR MS SAFFORD, MS. WILLIAMS , MS. WATKINS AND REVEREND HARVEY: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea , Price and Mayor Bowers-7. OATHS OF OFFICE-ECONOMIC DEVELOPMENT AUTHORITY: The Mayor called attention to a vacancy on the Economic Development Authority created by the resignation of Brian K Redd ending October 20, 2017; whereupon, he opened the floor for nominations.  243 Council Member Lea placed in nomination the name of Paula Williams. There being no further nominations, Ms. Williams was appointed as a member of the Economic Development Authority Board to fill the unexpired term of Brian K. Redd ending October 20, 2017; by the following vote: FOR MS. WILLIAMS: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: Mayor Bowers called attention to a communication from Gilbert F. Butler, Jr., Chair, Roanoke Redevelopment and Housing Authority Board of Commissioners, regarding the attendance record of Board Commissioner R. Gail Burruss; and that the Board respectfully requests that City Council's approval of Ms. Burruss' absences due to exigent circumstance, thereby allowing her to continue to serve on the Board of Commissioners. (See copy of communication on file in the City Clerk's Office.) Council Member Price moved that the Council concur in Chairman Butler's request. The motion was seconded by Vice-Mayor Trinkle and unanimously adopted. COUNCIL: With respect to the Closed Meeting just concluded Council Member Price moved that each Member of City Council certify to the best of his or her knowledge that ( 1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price and Mayor Bowers-7. NAYS: None-0. 244 There being no further business, the Mayor declared the Council meeting adjourned at 3:55 p.m. APPROVED ATTEST: ~~~n~~-v City Clerk