City Council

448 ROANOKE CITY COUNCIL-REGULAR SESSION April 4, 2016 9:00a.m. The Council of the City of Roanoke met in regular session on Monday, April 4, 2016, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280-070615 adopted by the Council on Monday, July 6, 2015, with Mayor David A. Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea (arrived late), Anita J. Price, and Mayor David A. Bowers-?. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.23711 (A)(1 ), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Rosen moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: A YES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was not present when the vote was recorded.)  449 CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the annual performances of the Council- Appointed Officers, pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Vice-Mayor Trinkle moved that Council concur in the request of Council Member Lea as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: A YES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Price, and Mayor Bowers-6. NAYS: None-0. (Council Member Lea was not present when the vote was recorded.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. BRIEFINGS: Bank On Roanoke Valley Updates 2016 Kristin Adkins, Director of Youth Development Strategies, United Way of Roanoke Valley, gave an update regarding Bank On Roanoke Valley for 2016. She highlighted the following items: • Bank On Roanoke Valley Successes 2013-2015 • Observations and Opportunities • United Way of Roanoke Valley's Strategic Planning • Our Vision: Elevate 10,000 families to self-sufficiency by 2030 • Bank On Roanoke Valley Strategies • BORV Targeted Education Series • Public Education • Products and Marketing • Collaborative Program Support • Outcomes and data - how will we know we are successful? 450 ..... • Bank On Roanoke Valley 2016 • How can you help? (See copy of document on file in the City Clerk's Office.) Following comments by the City Manager about what the program represents, emphasizing the City's collaborative leadership approach, the Mayor stated that the briefing would be received and filed. Wireless Telecommunication Facilities Policy Updates: George N. Condyles, IV, President and Chief Operating Officer, gave an update on the Wireless Telecommunication Facilities Policy and the latest technology and legislative changes; adding that within the last 12 years, technology has gone from a 3-G, 3-G, approximately 80% voice and 20% data, to 4G, which is now 80% data and 20% voice. As part of the dialogue, the Assistant City Manager for Community Development noted that the City was refining and tweaking its wireless telecommunications facility policy, adding that the Planning Department plans to report to the Council following a public input session as to the status of what it will take to get the policy implemented. He suggested the City have a zoning ordinance that supports the recommended regulations. Following discussion of the update, the Mayor advised that all comments would be received and filed. FY17 Budget/Financial Planning Work Session R. B. Lawhorn, Budget Administrator and the Director of Finance, presented the following outline on the FY 2016 - 2017 budget development process and recommendations and highlighted the following topics: • Summary • BFO Process Update • Revenue Estimate by Major Category Fiscal Year 2017 7.9 Million Increase in FY17 Revenues over FY16 Adopted Budget • FY 2017 Revenue Growth In response to inquiry with regard to changes in the real estate tax since the last presentation, Ms. Dameron advised that the real estate tax had not changed, but the general property tax category had increased by $700,000.00 due to personal property. She pointed out that if tax rate adjustments were not made last year, the budget would be out of balance by $5 million more.  451 • Revenue Adjusted for Inflation (FY 2008 $22.7 Million Higher in Buying Power than FY 2017) • FY17 School Funding over FY16 Adopted Budget • Fee Adjustments Mr. Lawhorn pointed out that three were proposed by the Department of Planning and Building Development to bring the fees more in line with the department's actual cost; whereupon, the Assistant City Manager for Community Development advised that those proposed fee adjustments with regard to zoning would not be a part of the budget adoption, but would be brought back before the Council at a later date, but the change with regard to the athletic fields would be a part of the budget adoption. Council Member Rosen commented that if the proposed rezoning fee was inconsequential to the budget, his preference would be to charge $500.00 versus $1,000.00 because people were already paying taxes on their property and a stormwater utility fee. • Strategic Investments for FY 2017 and Beyond Mayor Bowers inquired if Fire Inspector was a State position; whereupon, Mr. Lawhorn indicated that it was a City employee position and why an additional inspector position was needed. The Assistant City Manager Operations advised that currently the fire inspections complement consisted of the Fire Marshal, Deputy Fire Marshal, Assistant Fire Marshal and inspectors who worked on an hourly basis and the funding would allow the Fire Department to hire inspectors part-time in an attempt to address the second level category inspections on a more frequent basis. Mr. Lawhorn explained that under the Economic Development category for performance agreements, the Cambria Suites agreement of approximately $200,000.00 per year would roll off and not appear in the Fiscal 2017 budget. In response to an inquiry with regard to the 2 percent increase and the hourly rate at the bottom of the pay scale, the City Manager advised that he would research the matter and get back to Council at a later date. • One-Time Funding • Capital Project Planning • Debt Issuance Planning FY 2017-2021 • Operating and Capital Budget Development Next Steps (See copy of presentation on file in the City Clerk's Office.) Following dialogue about the FY2017 proposed budget, the Mayor advised that the briefing would be received and filed. 452 At 12:09 p.m., the Mayor declared the Council Meeting in recess for a Closed Meeting in Council's Conference Room, Room 451, and thereafter to be reconvened at 2:00p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding. PRESENT: Council Members Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, Anita J. Price, and Mayor David A. Bowers-?. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Charles R. Calloway, Pastor, Maple Street Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Walker Peterson, Boy Scout Troop 76. PRESENTATIONS AND ACKNOWLEDGEMENTS: PROCLAMATIONS: The Mayor declared the month of April 2016 as Austism Awareness Month. (See ceremonial copy of the proclamation on file in the City Clerk's Office.) Mayor Bowers presented a ceremonial copy of the proclamation to Angie Leonard. HOUSING-PROCLAMATIONS: The Mayor declared April 2016 as Fair Housing Month. (See ceremonial copy of the proclamation on file in the City Clerk's Office.) Mayor Bowers presented a ceremonial copy of the proclamation to Amanda Buyalos, Chair, and with Members of the Fair Housing Board.  453 HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council to discuss the significance of God's time. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to two requests for public hearing from the City Manager. ROANOKE GAS COMPANY-CITY-OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, April 18, 2016, at 7:00p.m., or as soon thereafter as the matter may be reached, or at such later date and time as the City Manager may determine, to consider the conveyance of a ten foot wide gas line easement along Brambleton Avenue, S. W., inside the boundary of Lakewood Park to Roanoke Gas Company; was before the body. (See communication on file in the City Clerk's Office.) Vice-Mayor Trinkle moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Rosen and adopted by the following vote: A YES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-?. NAYS: None-0. BREWERIES-CITY-OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, April 18, 2016, at 7:00 p.m., or as soon thereafter as the matter may be reached, or at such later date and time as the City Manager may determine, to consider the sale of City-owned property located at 2002 Blue Hills Drive, N. E., to Deschutes Brewery, Inc.; was before the body. (See communication on file in the City Clerk's Office.) 454 ,. ~ Vice-Mayor Trinkle moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Rosen and adopted by the following vote: A YES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-?. NAYS: None-0. FAIR HOUSING BOARD-PARKS AND RECREACTION ADVISORY BOARD: Reports of qualification of Amanda C. Buyalos and Antwyne U. Calloway as members of the Fair Housing Board for three-year terms of office, each, ending March 31, 2019; and Pete Eshelman as a member of the Parks and Recreation Advisory Board for a three-year term of office ending March 31, 2019, were before the Council. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Vice-Mayor Trinkle moved that the reports of qualification be received and filed. The motion was seconded by Council Member Rosen and adopted by the following vote: " .. A YES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-?. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: HOLLINS UNIVERSITY: Katherine Walker, Project Organizer; and Ernie Zulia, Theater Director, Hollins University, appeared before the Council to provide information about an upcoming community theatrical event "Starcropolis", a partnership between the City of Roanoke and Hollins University scheduled to be held on September 4, 2016 atop of Mill Mountain. (See copy of documents on file in the City Clerk's Office.) Following positive comments by Members of the Council, Mayor Bower advised the presentation would be receive and filed.  455 ANNUAL REPORTS-ECONOMIC DEVELOPMENT AUTHORITY: Charles E. Hunter, Ill, Chair, Economic Development Authority, appeared before the Council AND provided an overview of the activities and programs of the Authority during 2015. (See copy of the Annual Report and Annual Review on file in the City Clerk's Office.) Following comments about the activities and programs, the Mayo advised that, the presentation would be received and filed. ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION: Cristina Finch, Manager, Transit Planning and Programming, Roanoke Valley Area Metropolitan Planning Organization, appeared before Council and commented on the Draft Transit Vision Plan. (See presentation on file in the City Clerk's Office.) Following comments from the Council, Mayor Bowers stated the presentation would be received and filed. VICTIM WITNESS PROGRAM-GRANTS: The Commonwealth Attorney submitted a written communication recommending acceptance of the Revised Victim/Witness Program Grant from the Department of Criminal Justice Services to ,,, continue to provide comprehensive information and direct services to crime victims and witnesses in accordance with the Virginia Crime Victim and Witness Rights Act; and the .. City Manager submitted a written communication concurring in the recommendation. (For full text, see communications on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#40467-040416) A RESOLUTION authorizing acceptance of a revised Victim/Witness Assistance Program grant from the Commonwealth of Virginia Department of Criminal Justice Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 186.) Council Member Price moved the adoption of Resolution No. 40467-040416. The motion was seconded by Council Member Bestpitch and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-?. NAYS: None-0. 456 Council Member Price offered the following budget ordinance: (#40468-040416) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Victim Witness Program Grant, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 187.) Council Member Price moved the adoption of Budget Ordinance No. 40468- 040416. The motion was seconded by Council Member Bestpitch and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-?. NAYS: None-0. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: BRIEFINGS: Southeast Gateway Public Art Project Susan Jennings, Arts and Culture Coordinator, advised that the Southeast Gateway Public Art Project was approved by the Council in August 2015 as part of the fiscal year 2016 Public Art Plan, with a budget in the amount of $16,000.00 and that the project would be the second public art project in the southeast area of the City. She asked for the Council's concurrence in the recommendation of the Roanoke Arts Commission to hire Brenda Council! as the artist to create the mural, adding that Ms. Council! is an internationally known artist for her art on dome ceilings, having worked in India, and has many art collections as well as two studios in Atlanta and North Carolina .. Vice-Mayor Trinkle moved that the Council concur in the recommendation of the Roanoke Arts Commission. The motion was seconded by Council Member Rosen. Mayor Bowers commented that the project was exciting and that the artist understanding the importance of neighborhood involvement was a bonus.  457 Council Member Ferris inquired about the participation of the Southeast neighborhood; whereupon, Ms. Jennings advised that the southeast community and two members of the Southeast Action Forum served on the selection panel. She added that Ms. Council! will host a couple of workshops in an effort to get input from the neighborhood. Council Member Bestpitch commented that the project was one more great thing within the neighborhood and asked about the art work in the front of Jackson Library; whereupon, Ms. Jennings advised that it was a temporary art piece, that now resides at the Rescue Mission in which the artist Holly Branch donated to the Rescue Mission. There being no further questions and/or comments by the Council Members, the motion to concur in the recommendation of the Roanoke Arts Commission was unanimously adopted. ITEMS RECOMMENDED FOR ACTION: ENCROACHMENTS: The City Manager submitted a written communication recommending approval and authorization of an encroachment permit to construct four retaining walls within the right-of-way located along Orange Avenue, N. E. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following ordinance: (#40469-040416) AN ORDINANCE allowing certain encroachments requested by BRC Orange Avenue, LLC ("BRC"), a North Carolina limited liability company qualified to conduct business in the Commonwealth of Virginia, the owner of four parcels of real estate located respectively at 2548 Orange Avenue, N. E., Roanoke, Virginia, known as Official Tax Map No. 7130101; 2512 Daleton Road, N. E., Roanoke, Virginia, known as Official Tax Map No. 7130102; 0 Orange Avenue, N. E., Roanoke, Virginia, known as Official Tax Map No. 71301 03; and 0 Daleton Road, N. E., Roanoke, Virginia, known as Official Tax Map No. 7130116 ("Properties"), for the placement of four retaining walls into and underneath portions of the public right of way located along Orange Avenue and adjacent to the Properties, which portions, in the aggregate, encompass approximately 183 square feet of the public right of way, to allow for existing utility poles to remain in place in connection with BRC's development of the Properties, subject to revocation by the City and upon certain terms and conditions; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 188.) 458 Council Member Rosen moved the adoption of Ordinance No. 40469-040416. The motion was seconded by Council Member Bestpitch and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-7. NAYS: None-0. COMMENTS OF CITY MANAGER: The City Manager shared the following comments: Public Input Meeting for Update to Wireless Telecommunications Facilities Policy • The Department of Planning, Building, and Development is working with a consultant to revise its Wireless Telecommunications Facilities Policy, and to draft changes to the related provisions of the Zoning Ordinance for City Council's consideration. • Public input is a crucial component to the policy update, and the city will host two drop-in sessions on Thursday, April 7, to ensure all interests are heard and well represented in the final product: • Thursday, April 7, Drop-in Sessions: • 12:00 p.m.- 1:30 p.m. and 6:00p.m.- 7:30p.m. • Planning and Development Conference Room, Room 181 • Noel C. Taylor Municipal Building, 215 Church Avenue, S. W. • Use the 2nd Street entrance, conference room immediately on the right. The same information will be provided at both sessions • Read more about the Wireless Telecommunications Policy Update on the city's website- at www.roanokeva.gov. • You may also contact Wayne Leftwich, Senior City Planner in the city's Department of Planning, Building, and Development, at (540) 853-1104 or wayne .leftwich@roanokeva .gov. 38th Annual Clean Valley Day • The Clean Valley Council welcomes individuals and groups to volunteer for its annual spring cleanup. • Saturday, April 9 • Clean-up will occur from 9:00a.m. to 12:00 p.m. • Pick your spot - a park, playground, roadside, stream bank or your very own neighborhood and help get rid of the litter and make it a cleaner, healthier place for all. • This valley-wide clean up promotes respect and care for the beautiful community we share. • Register at www.cleanvalley.org  459 Foot Levelers Blue Ridge Marathon • Saturday, April 16 • Downtown Roanoke • 8:00a.m.- 2:00p.m. • Proceeds from this event benefit the Blue Ridge Parkway and local charities. • The marathon has earned its title as "America's Toughest Road Marathon" by challenging runners with more than 7,430 feet in elevation change, more than any other road marathon in the United States. • This race is the ONLY marathon that runs along the Blue Ridge Parkway • Rewards for runners will include a finisher medal, event shirt, a pair of Farm to Feet socks, and more. Commemoration of Martin Luther King Jr. Assassination • Southern Christian Leadership Conference is holding a special ceremony to honor Dr. Martin Luther King Jr., on the anniversary of his assassination • April 4, 2016 at 5:00 p.m. • The ceremony will take place at the Martin Luther King Jr. Statue at the foot of the MLK Bridge DIRECTOR OF FINANCE: TAXES: The Director of Finance submitted a written report recommending authorization to establish the percentage reduction for personal property tax relief for the 2016 tax year. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40470-040416) A RESOLUTION setting the allocation percentage for personal property tax relief in the City of Roanoke for the 2016 tax year. (For full text of resolution, see Resolution Book No. 78, page 192.) Council Member Ferris moved the adoption of Resolution No. 40470-040416. The motion was seconded by Vice-Mayor Trinkle and was adopted by the following vote: AYES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-?. NAYS: None-D. 460 BUDGET-BONDS: The Director of Finance submitted a written report recommending appropriation of proceeds from the sale of Series 2016 General Obligation Public Improvement and Refunding Bonds. (For full text, see report on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: (#40471-040416) AN ORDINANCE to appropriate and de-appropriate funding from the Series 2016 Bonds to various capital projects, amending and reordaining certain sections of the 2015 - 2016 Stormwater Utility, Civic Facilities, Capital Projects, and School Capital Projects Funds, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 193.) Council Member Rosen moved the adoption of Budget Ordinance No. 40471- 040416. The motion was seconded by Vice-Mayor Trinkle and was adopted by the following vote: A YES: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-?. NAYS: None-0. FINANCIAL REPORTS: The Director of Finance submitted a financial report for the eight months ended February 29, 2016. (For full text, see copy of Financial Report and Presentation on file in the City Clerk's Office.) Following comments by the Director of Finance, Mayor Bowers stated that the Financial Report would be received and filed. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OR ORDINANCES AND RESOLUTIONS: NONE. MOTION AND MISCELLANEOUS BUSINESS:  461 INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: YOUTH SERVICES CITIZEN BOARD: Council Member Price recognized the two high school senior students whose terms would be expiring on the Youth Services Citizen Board on June 30, 2016. The Mayor declared April 4-9, 2016 as Local Government Education Week. (See ceremonial copy of proclamation on file in the City Clerk's Office.) Mayor Bowers presented a ceremonial copy of the proclamation to Karen Pillis, Vice- Chair, and members of the Youth Services Citizen Board. SISTER CITIES: Council Member Bestpitch announced that the Annual Sister Cities Dinner was scheduled to be held on April 30, 2016 at Roanoke College in the Colket Campus Center Auditorium. SCHOOLS: Mayor Bowers announced that the Council had received ten application for consideration of two appointments to the Roanoke City School Board for three year terms of office, commencing July 1, 2016; four candidates were selected for public interviews, which would be held on Monday, April 18 at 4:00 p.m., in the Council Chamber, noting that he successful candidates were Wilton C. Kennedy, Annette Lewis, Lutheria H. Smith, and Susan R. Reese. He further stated citizen comments will be received regarding the selection of candidates at a public hearing on Monday, May 16 at 7:00 p.m., in the Council Chamber, with the appointment/election of two successful candidates during the Council meeting on Monday, June 6 at 2:00 p.m. VACCANCIES ON CERTAIN AUTHORIITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: OATHS OF OFFICE-ROANOKE FINANCE BOARD: The Mayor called attention to a vacancy created by the resignation of Brian K. Redd as the Citizen at Large Member of the Roanoke Finance Board for a term ending June 30, 2016; whereupon, he opened the floor for nominations. Council Member Ferris placed in nomination the name of Kenneth Cronin. There being no further nominations, Mr. Cronin was appointed to fill the unexpired term of Brian K. Redd as the Citizen at Large Member of the Roanoke Finance Board ending June 30, 2016; and thereafter for an additional two-year term of office ending June 30, 2018, by the following vote: 462 FOR MR. CRONIN: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-?. OATHS OF OFFICE-PARKS AND RECREATION ADVISORY BOARD: The Mayor called attention to a vacancy created by resignation of Erin M. Dudley as a member of the Parks and Recreation Advisory Board ending March 31, 2017; whereupon, he opened the floor for nominations. Council Member Lea placed in nomination the name of Geoffrey W. L. Manning. There being no further nomination, Mr. Manning was appointed to fill the unexpired term of Erin Dudley as a member of the Parks and Recreation Advisory Board ending March 31, 2017; by the following vote: FOR MANNING: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-?. OATHS OF OFFICE-FAIR HOUSING BOARD: The Mayor called attention to a vacancy created by the resignation Lawrence L Dowler as a member of the Fair Housing Board ending March 31, 2017; whereupon, he opened the floor for nominations. Council Member Price placed in nomination the name of Bryon Hamlar. There being no further nominations, Mr. Hamlar was appointed to fill the term of Lawerence L. Dowler a three-year term of office ending March 31, 2016; by the following vote: FOR HAMLAR: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-?. OATHS OF OFFICE-YOUTH SERVICES CITIZEN BOARD: Council Member Price recognized Kenai Hunt (Alternate), Ashley Lowery (Member), Quentin Long (Alternate) and Malik Morris (Member), student members of the Youth Services Citizen Board for their services throughout the year, noting that the students' terms of office were for one year only, and therefore, at the end of June, there will be four vacancies on the Board; whereupon, Mayor Bowers opened the floor for nominations. Council Member Price placed in nomination the names of Harley Garcia, Beatrice Schlenpner, Kameron Washington-Brown and Kenai Hunt.  463 There being no further nominations, Harley Garcia/Student Member, Beatrice Schlenpner/Student Alternate, Kameron Washington-Brown/Student Alternate, and Kenai Hunt/Student Member as members of the Youth Services Citizen Board for one- year terms of office, commencing July 1, 2016 and ending June 30, 2017, respectively, by the following vote: FOR MISS GARCIA, MISS SCHLENPNER, MISS.WASHINGTON-BROWN AND MISS HUNT: Council Members Rosen, Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-?. VML POLICY COMMITTEES: The Mayor announced the following appointments/reappointments to the 2016-2017 Virginia Municipal League Policy Committees for one-year terms of office: Finance- Barbara A. Dameron, Director of Finance Human Development and Education - Council Member Anita J. Price/Stephanie M. Moon Reynolds, City Clerk Community and Economic Development - Vice-Mayor David B. Trinkle/Wayne Bowers, Director, Economic Development General Laws- Daniel J. Callaghan, City Attorney Environmental Quality- Christopher Blakeman, Environmental Administrator Transportation - Mark Jamison, Transportation Manager At 4:12p.m., the Council meeting was declared in recess for continuation of the Closed Meeting in the Council's Conference Room, Room 451, Noel C. Taylor Municipal Building. (Council Member Rosen left immediately following the Closed Meeting.) At 5:31 p.m., the Council meeting reconvened in the Council Chamber, Mayor Bowers presiding, and all Members of the Council in attendance, with the exception of Council Member Rosen. COUNCIL: With respect to the Closed Meeting just concluded Council Member Lea moved that each Member of City Council certify to the best of his or her knowledge that: ( 1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Ferris and adopted by the following vote: 464 AYES: Council Members: Trinkle, Bestpitch, Ferris, Lea, Price, and Mayor Bowers-6. NAYS: None-D. (Council Member Rosen was absent.) There being no further business to come before the Council, Mayor Bowers declared the Council meeting adjourned at 5:32 p.m. APPROVED ATTEST: ~\)\.iY\00'\ ~o~o/ 0Q®~- ... Stephanie M. Moon ~n~ljs,~MC David A. Bowers City Clerk Mayor