City Council

558 ROANOKE CITY COUNCIL-REGULAR SESSION June 6, 2016 9:00a.m. The Council of the City of Roanoke met in regular session on Monday, June 6, 2016, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers, presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40280-070615 adopted by the Council on Monday, July 6, 2015. PRESENT: Council Members Anita J. Price (arrived late), Court G. Rosen (arrived late), David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A. Bowers-?. ABSENT: None-0. The Mayor declared the existence of a quorum. At this point, Council Member Price entered the meeting (9:03a.m.) OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor David A. Bowers requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.23711 (A)(1 ), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.)  559 Vice-Mayor Trinkle moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was not present when the vote was recorded.) CITY COUNCIL: A communication from Council Member Sherman P. Lea, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the performance of a Council-Appointed Officer, pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia (1 950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Lea moved that Council concur in the request as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-6. NAYS: None-0. (Council Member Rosen was not present when the vote was recorded.) CITY COUNCIL: A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel pertaining to actual litigation, where such consultation and briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2 3711 (A)(7), Code of Virginia (1 950), as amended. (See communication on file in the City Clerk's Office.) Vice- Mayor Trinkle moved that Council concur in the request of the City Attorney as abovementioned. The motion was seconded by Council Member Price. Council Member Ferris advised of a personal conflict of interest, noting he will refrain from voting due to a conflict of interest in connection with the above matter; and he read the following statement into record: 560 "STATEMENT OF CONFLICT OF INTEREST I, Raphael E. Ferris, states that I have a personal interest in the agenda item regarding the request of the City Attorney for a closed meeting of City Council to discuss pending litigation involving the City because the plaintiff in this litigation is Ronald Milan, a relative of mine but not an immediate family member. Under these circumstances, I have elected to refrain from participation in this matter under Virginia Code. Therefore, pursuant to Virginia Code Section 2.2-3112, I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting Witness the following signature made this 61h day of June, 2016. S/Raphael E. Ferris Raphael E. Ferris, Council Member" (See Statement on file in the City Clerk's Office.) There being no addition remarks or questions by Council. The abovementioned communication was adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Lea, and Mayor Bowers-5. NAYS: None-0. (Council Member Rosen was not present when the vote was recorded.) (Council Member Ferris abstained from voting.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. BRIEFINGS: RYSE Program Afira DeVries, President and CEO, United Way of Roanoke Valley, briefed the Council on the Rehousing Youth for Success in Education (RYSE) program, which is a new collaborative leadership model that addresses an ongoing youth homeless problem. She reported there are nearly 600 students from the Roanoke City Public Schools who are homeless, adding. United Way's job is to coordinate, invest, and give holistic support by providing a stable and brighter future for students and families. ' ·""  561 Ms. DeVries spoke about the following objectives relating to the program: What if the problem is not addressed? • Inconsistent attendance leads to significant gaps in skill development • Unmet medical, dental and mental health challenges emerge. • Student's ability to be prepared for school is severely impaired by the absence of privacy and personal space. • Social and behavioral concerns commonly arise as students become wary of developing close relationships with peers and teachers. Ms. DeVries shared if the problem is not addressed, the problem would arise again. She reported that fewer than 25% of homeless high school students in Virginia graduate from high school and remarked that RYSE is a family initiative which goals are not simple. The Goals of RYSE: • Help stabilize kids and their families, ensuring students are better prepared to learn and succeed. • Holistic support goes beyond a single need, offering support for the entire family. • Solutions are customizable to target each family's unique situation. • Addresses challenges that are interrelated. Ms. DeVries shared RYSE is an initiative designed to address these issues with participation from local and regional partnerships. Partners address family's unique needs: • Builds on close partnerships with school systems to address this critical need. • Consistent and committed case management helps each family become and remain stable. • Builds on the growth of existing programs; pools and targets resources. • Centralized data tracking improves collaboration among service providers. • A partnership allows community trends to be more quickly identified. • Continuous review process ensures efficiency and effectively of the program. 562 Carol Tuning, Human Services Coordinator, shared how the program would work with local coordinated assessment and entry system programming: How does the system work? • A collaborative partnership with the Blue Ridge Continuum of Care. • Provides a central access and referral system. • Offers a no wrong door approach to and access to services. • Facilitates navigation of the broader community service system. • There is a sharing of data. How do we know that it works? • Success of the Veteran's initiative • Bi-weekly meetings and development of partnership and continuous communication. • By-name list was created to identify and track systemic barriers and strategize solution across multiple providers. Framework already in place • The Community Education Homeless Student Financial Assistance Prevention program • Administered by the City of Roanoke in partnership with the Roanoke City Schools • The program was developed to assist families in the Roanoke City Public Schools with financial resources to gain and/or maintain housing stability. At this point, Council Member Rosen entered the meeting (9:31 a.m.) Having previously reviewed the information, Council Member Ferris expressed concern about the rapid rehousing issue and wondered if it would work unless there was cooperation with other localities. He inquired about the type of buy-in with partners was anticipated and what would be the service area; whereupon, Ms. Tuning replied there was a statewide model of the Homelessness Prevention and Rapid Re- Housing Program (HPRP). Ms. DeVries interjected services were available in other localities, specifically Roanoke County and Salem areas. (See copy presentation on file in the City Clerk's Office.)  563 Following dialogue with the Council, Ms. DeVries reported that it would cost approximately $8,000.00 to rehouse each family, which would include case management cost and overlay of data analysis, adding that United Way's target is to rehouse 50 families before the next school year. Mayor Bowers thanked Ms. DeVries and Ms. Tuning for the presentation, noting all remarks would be received and filed. At 10:09 a.m., the Mayor declared the meeting in recessed. At 10:18 a.m., the Council meeting was reconvened, Mayor Bowers presiding and all Members of the Council in attendance, with the exception of Council Member Price. Erosion and Sediment Control Program Update Christopher L. Chittum, Director, Planning, Building and Development, advised that the City's Sediment Control Ordinance had been in place for many years, that erosion and sediment control was a State mandate and the purpose of erosion and sediment control was to address water quality for active construction sites. He highlighted the following presentation: Purpose • Water Quality • Sediment from construction sites is a leading cause of water pollution • VDEQ water quality standards • Mandate: Federal --+State --+ Local 2014 Mandate • New stormwater management regulations • Integration with Erosion and Sediment Control o Inspection frequency increased o Increased threshold from 5,000 to 10,000 s.f. disturbed land area o Erosion and Sediment Control ordinance update not mandated nor pursued Current Code • Threshold at 2,000 s.f. disturbed area • 19 minimum standards apply regardless of project scale Proposed Amendment • Increase local threshold to 2,500 s.f. • Ease plan requirements for projects between 2,500 and 10,000 s.f. • Minimum standards- level of detail • Who can prepare a plan 564 Erosion and Sediment Plan Reauirement _ _,_________________...___,_______. _. . ----·---·- .::;:.:..;=-..o~...;:;;;.;;.--.--.--.:-.-.:.:..:....-:-..:.~:r.;.:.--.:;.,;,;..-::.:..:_ 2,500 to 1o,ooo s.f. --1----- >1 q_~oo ________________________ Site plan only Site plan + narrative RLD, Professional Engineer, RLD, Professional Engineer, Landscape Landscape Architect Architect ~-------~--~--------------~----~~~~------ Considerations • Oversight for smaller projects maintained • Reduce burden on developers • Frequent inspections and communication in field • Retain water quality benefits • Comparable to Roanoke County Next Steps • Proposed amendments drafted • Initial legal review complete • DEQ approval needed (will affect timing) • City Council consideration and adoption Development Review Updates • TRAKit permit system implementation o Testing, testing and more testing o Go-live scheduled for August 3 (delayed to late October) o Minimize downtime • Review time back on-time • Implemented many process improvements Summer Zoning Amendments • Wireless Telecommunication Facilities • Signs (content) • Floodplain (FEMA/DCR mandate) • Various technical amendments • Technical zoning map amendments (See copy of presentation on file in the City Clerk's Office.) Discussion: Council Member Rosen inquired if the City was enabled, by law, to do nothing under 10,000 square feet; whereupon, Mr. Chittum replied in the affirmative, adding that they do have to address things like transit, to maintain water quality and do receive - credit for regulating water quality under 10,000 square feet.  565 Council Member Bestpitch asked if there was anticipation in the possibility that Department of Environmental Quality may recommend changes or not approve what was proposed. Mr. Chittum explained that State enabling legislation states that localities can adopt more stringent standards, and in most cases they do; and the City currently uses the Department of Environmental Quality model ordinance and do not expect any major pushback from the Department of Environmental Quality. Following in-depth discussion of the renovation of single-family homes, tax breaks and incentives, Council Member Bestpitch questioned if incentives could be provided for homes for the homeless, possibly making homes available. He noted some of the area houses that were less expensive could be the needed housing stock for rapid rehousing which would benefit the City. As a follow-up to Council Member Bestpitch's remarks, Council Member Ferris was in favor of considering all alternatives to renew and revitalize the housing stock and to find affordable housing. He was hopeful that a tax break could initiate discussions; but felt that may not be enough. He questioned if there was a way to tell if the homes that already qualified for those kinds of incentives were making an impact. R. Brian Townsend, Assistant City Manager for Community Development, advised that a briefing on the West End area was on the 2:00p.m. agenda and in that presentation general information would be provided highlighting what the average housing stock was worth over the past six years and its worth currently. In conclusion, the City Manager suggested workshops be scheduled to further discuss some of the aforementioned issues. Mayor Bowers thanked Mr. Chittum for the presentation and advised that the briefing would be received and filed. Assembly Permit Process Mark Jamison, Transportation Manager, briefed the Council on the assembly permit process, noting the actions that permit applications trigger internally and the effects of the events on the community. He highlighted the following presentation: Downtown events and the Public Assembly Permit Process 2015 Statistics • 137 downtown events • 77 events closed at least one street • 29 events closed streets at City Market Building and vicinity 566 Downtown: 2007-2016 • City Market Building • Center in the Square • Market Square • Taubman Museum of Art • Social Security Building • Elmwood Park • Hampton Inn & Suites • Carilion Riverside/Carilion-VA Tech Medical School • Bridges Development • Residences: 278 (in 2007) and 1,306+ (in 2016) • Thriving Business Community Assembly Permit Process • Public Assemblies- City Code Section 30, Article VI • Downtown Roanoke, Inc. (DRI) • Contract to Plan, Promote and Manage events for City • Downtown Event Support and Permit Services for Citizens • Applications received and processed by both DRI and City Public Works Department Behind the Scenes • Evaluate routes and proposed street closures • Coordination of Event Logistics (Traffic Control, Safety, Security) • Fabrication and placement of signs and barricades • Parking restrictions • Street closures • Maintenance and repairs of infrastructure within event space • External coordination • Locai-DRI, PARK Roanoke, Valley Metro, Carilion, Affected Businesses • Regional EMS Agencies and Hospitals • State and Federal Agencies (e.g. VDH, VDOT, State Police, NPS) Support and Resources • Assembly Permit Application Process • Multiple Departments review, approve and support • Additional Support as needed: • Solid Waste • Stormwater (street sweeping) • Police • Traffic Control - Signs and barricades • Fire-EMS  567 Considerations • Impacts on: • Businesses • Residents • Traffic/Transit • Time and Day of Week • Public Safety • Suitability of Venue • Parking • Solid Waste • Feasibility of Routes (Parades, Runs, Walks) Recent Challenges • Frequency of street closures • Impeding vehicular access to Central Business • District, tourist destinations, and health care facilities • Residential population is growing • Level of City resources required to support events • Number of events continues to increase Finding a Balance • Develop a Special Events Policy • Balance • Vitality and Level of Activity in Downtown • Business Interests • Residentiallnterests • Considerations • How many events? • Locations? • Street Closures? • Day of week? • Time of day? • Others? • Questions (See copy of presentation on file in the City Clerk's Office.) 568 Discussion: The City Manager advised that the most consistent complaints were from retailers because many patrons may attend or participate in an event, but would not patronize the businesses on the same visit; and street closures prevent regular patrons from entering the area. He also pointed out that during the week, complaints stem from the office buildings where clients do not have access. Mr. Jamison stated that over the next few months stakeholders will meet to discuss the creation of a policy with regard to events; adding that localities such as Raleigh, North Carolina have an outstanding special events policy, which would provide a good basis for conversation for the City of Roanoke; and he plans to share updates on the matter. Following discussion surrounding the challenges of the downtown area and the First Friday's event, Mr. Jamison advised that businesses may or may not call with a complaint, but he remains respectful of the fact that there were several thousand vehicles trying to use downtown streets, such as Franklin Road, to get out of town at 5:00p.m., on a Friday. Council Member Bestpitch commented that the City has some large events along with some challenges, but actions have been taken to attempt to create additional venues for some of those events in an effort to offer more options. He suggested that the management of Elmwood Park be a topic at the upcoming meeting of the stakeholders. Following comments by Council Members, Mayor Bowers thanked Mr. Jamison for the update and advised that the briefing would be received and filed. Climate Action Plan: Michael Shockley, Director of General Services and Sustainability, introduced Dr. Sean McGinnis, Director of Virginia Tech's Green Engineering Program; and Nell Boyle, Sustainability Outreach Coordinator, updated the Council on Greenhouse Gas Emissions New Community Targets for 2015 through 2019. Mr. Shockley shared data was reported in February 2016 and the City had met and exceeded the municipal and community goals and are eager to continue the progress. Dr. McGinnis presented a recommendation for the next five year plan as follows:  569 5 Step Process for GHG Reduction 1. Baseline emissions inventory and forecast o 2005 Baseline Report - December 27, 2007 2. Emissions reduction target o City Council Resolution- September 2, 2008 • 10% community reduction (January 2009- December 2014) • 12.5% municipal reduction (January 2009- December 2014) 3. Develop Local Government Action Plan 4. Implement Local Action Plan 5. Monitor and verify results Community GHG Emissions Sector 2005 2014 %Change 2015 (%) Totals 2,276,343 1,971,679 -13.4% 100% Dr. McGinnis noted the community target was 10% in 2005 and that goal was exceeded by 3.4% in 2014. Municipal GHG Emissions The municipal target was 12.5% and the city exceeded that target by doubling that goal with a 25.0% decrease, focusing on buildings, lighting and fleet vehicles. Highlights • In 2015, the Department of Energy recognized the Berglund Center for its successful energy retrofit project: o 24% total energy savings o 40% savings in electricity o 57% reduction in GHG • Special recognition from the White House for outstanding performance in the Better Building Challenge 2012 through 2014, confirming our commitment to reduce our energy consumption 20% by 2020. • Highest electric saving -the Noel C. Taylor Municipal Building at 49 percent reduction. • Reduced fleet energy consumption by 20%. • Municipal energy savings in avoided energy 0 2012- $577,000.00 0 2014- $926,700.00 570 New Goals • Community - 10% • Municipal - 12.5% Focus Areas • Energy Management- HVAC, major projects and plug loads • Alternative energy and fuels • Weatherization and conservation • Water and energy outreach and education • Alternative transportation, accessible streets and safe bike paths (See copy of presentation on file in City Clerk's Office.) Following the presentation, Council Member Bestpitch inquired whether the City is committed to reducing energy consumption to 20 percent prior to 2020, and if the current target of 12.5 percent would be considered a part of the 20 percent. Ms. Boyle advised that at this point, the City was ahead of schedule in reaching its goal of 20 percent by 2020. Vice-Mayor Trinkle inquired whether the Roanoke City Schools energy ··- consumption data was included in the analysis. Dr. McGinnis shared the School Division was considered a separate entity; however, the data is shown in the overall numbers. Mayor Bowers thanked Dr. McGinnis for the presentation, noting the presentation would be received and filed. At 11:57 a.m., the Mayor declared the Council Meeting in recess for a Closed Meeting in Council's Conference Room, Room 451, and thereafter to be reconvened at 2:00p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Bowers presiding. PRESENT: Council Members Anita J. Price, Court G. Rosen, David B. Trinkle, William D. Bestpitch, Raphael E. Ferris, Sherman P. Lea, and Mayor David A. Bowers-?. ABSENT: None-0.  571 The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Kelvin Edwards, Sr., Pastor, Hales Ford United Methodist Church. The Mayor called for a Moment of Silence in recognition of the D-Day Anniversary, and in memory of Jeff Beckner, a former City employee and Fire Chief of Botetourt County Fire /EMS, who passed away on Friday, June 3, 2016; and Steven C. Buschor, Director of Parks and Recreation, who passed away on Monday, June 6, 2016, respectively. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. PRESENTATIONS AND ACKNOWLEDGEMENTS: DECEASED PERSONS: Council Member Bestpitch offered the following resolution recording City Council's deepest regret and sorrow at the passing of Wesley V. Hillman, a Roanoke native and aviation legend: (#40521-060616) A RESOLUTION memorializing the late Wesley V. Hillman, a Roanoke native and longtime resident. (For full text of resolution, see Resolution Book No. 78, page 280.) Council Member Bestpitch moved the adoption of Resolution No. 40521-060616. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-7. NAYS: None-0. Mayor Bowers presented ceremonial copy of Resolution No. 40521-060616 to Melinda Stewart, daughter; and AI Hillman, son. The Mayor asked that a copy of the resolution be forwarded to the Virginia Museum of Transportation inasmuch as Mr. Hillman was an aviator. 572 ENVIRONMENTAL MANEGEMENT: Mayor Bowers recognized Christopher Blakeman, Environmental Administrator; and the Environmental Management Division on receiving an Environmental Health and Safety Information Management Award. Following remarks, he presented the Award to Mr. Blakeman. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council to reiterate his opinion regarding the violation of his employment rights. AIRPORT: Geoff Campbell, 780 Tinker Mill Road, Daleville, appeared before the Council and spoke about the Roanoke Aviation Transit Service" RATS." AIRPORT: Troy Larimer, 3800 Franklin Street, Rocky Mount, appeared before the Council and complained about the lack of support from the City's airport representatives regarding enforcement of taxi parking. -- AIRPORT: Bennett Early, 1415 Antrim Street, Salem, appeared before the Council and expressed his concern about of the lack of cooperation from the Roanoke Regional Airport Commission regarding the Airport taxi policy. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. Mayor Bowers called attention to one request for a public hearing from the City Manager. TAP-CITY-OWNED PROPERTY: A communication from the City Manager requesting that Council schedule a public hearing for Monday, June 20, 2016, at 2:00p.m., or as soon thereafter as the matter may be heard, to consider a request of Total Action Against Poverty in Roanoke Valley, trading as Total Action for Progress (TAP), for tax exemption of real property located at 1633 Salem Avenue, S. W., and 702 and 624 Shenandoah Avenue, N. W., was before the body. (See communication on file in the City Clerk's Office.) -  573 Vice-Mayor Trinkle moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. CITY PLANNING COMMISSION: A communication from the City Clerk advising of the resignation of Chad A. Van Hyning as a member of the City Planning Commission, effective immediately, was before the body. (See communication on file in the City Clerk's Office.) Vice Mayor Trinkle moved that the resignation be accepted and the communication be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. OATHS OF OFFICE-ROANOKE VALLEY AREA METROPOLITAN PLANNING ORGANIZATION-COURT COMMUNITY CORRECTIONS REGIONAL PROGRAM COMMUNITY CRIMINAL JUSTICE BOARD-ROANOKE VALLEY GREENWAY COMMISSION-BLUE RIDGE BEHAVIORAL HEALTHCARE-ROANOKE PUBLIC LIBRARY-MILL MOUNTAIN ADVISORY BOARD-ROANOKE PENSION PLAN- ROANOKE ARTS COMMISSION-BUILDING AND FIRE CODE BOARD- ROANOKE NEIGHBORHOOD ADVOCATES: Reports of qualification of the following individuals were before the Council: The Honorable Raphael E. Ferris as an elected official representative of the Roanoke Valley Area Metropolitan Planning Organization for a three- year term of office ending June 30, 2017; The Honorable Timothy A. Allen, City Sheriff, as a City representative of the Court Community Corrections Regional Program, Community Criminal Justice Board for a three-year term of office ending June 30, 2019; James D. Ritchie as the City representative of the Roanoke Valley Greenway Commission for a three-year term of office ending June 30, 2019; 574 Laura Eichenlaub as the Blue Ridge Behavioral Healthcare City representative of the Court Community Corrections Regional Program, Community Criminal Justice Board to fill the unexpired term of Gail Burruss ending June 30, 2018; Marianne Gandee and Benjamin Bazak as members of the Roanoke Public Library Board for a three-year term of office, each, ending June 30, 2019; Whitney H. Feldmann as the Mill Mountain Garden Club representative and Mary L. Kegley as the Fishburn Family representative of the Mill Mountain Advisory Board for three-year terms of office, each ending June 30, 2019; Michael B. Shockley (City employee) as a member of the City of Roanoke Pension Plan, Board of Trustees for a four-year term of office ending June 30, 2020; Patice L. Holland as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2019; D. Jeffry Parkhill (Architect) as a member of the Building and Fire Code Board of Appeals for a three-year term of office ending June 30, 2019; and Cindy Pasternak as a member of the Roanoke Neighborhood Advocates for a three-year term of office ending June 30, 2019; (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Vice-Mayor Trinkle moved that the reports of qualification be received and filed. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: -  575 BRIEFINGS: West End Target Area - Project Wrap Up Report: Keith Holland, Neighborhood Services, Community Resources Program Administrator gave a report on the use of HUD Entitlement Funds in the West End Target Area in the Hurt Park to West End area of the City. He reported the following: Major Accomplishments • 30 new home ownership - constructed or rehabilitated • 49 rehabilitations of owner- occupied • 18 residential fa9ade improvements • 2 dilapidated structures demolished • 2,500 linear feet of new or rehabilitated sidewalks/curbing • 1,200 linear feet of new storm drain piping • Freedom First Financial Services Center • $5.6 million CDBG and HOME funds Code Enforcement (2011 - 2016) • Inoperable Vehicles down 32% • Weed and Trash citations down 47% • Property Maintenance citations down 54% • Graffiti complaints down 100% Law Enforcement (2010- 2016) • Total Criminal Offenses down 10% • Property Crime down 19% • Calls for Service down 16% Property Valuation (2011 - 2015) • 2011 median sales price - $70,000.00 • 2011 average assessed value- $87,000.00 • 2015 median sales price- $121,000.00 • 2015 average assessed value- $140,000.00 576 Financial Services - Freedom First Credit Union • 1,615 new accounts o 90 unbanked o 14 underbanked • Loans o 224 consumer o 6 real estate o 22 first mortgages o 6 business • $4.27 million loan value Private Investment • $4.7 million in building permits since 2011 • $941,936 Freedom First Credit Union • Refurbished commercial properties • Private home construction/remodeling 13th Street Project • 2,500 linear feet of new sidewalk and curb • 1 ,200 linear feet of new storm drainage • 31 street trees • 32 street lamps • New intersection/crosswalk at 13th Street, S. W. and Patterson Avenue, S. W. • $1.2 million CDBG funds for $1.7 million project Neighborhood Development - Other Notable Results • West End Village Plan by Emerging Leaders in Architecture • 13th Street Infrastructure and Streetscape Project • LEAP Community Kitchen • West End Community Garden • Gateway Public Art • 2015 Project of the Year by Virginia Statewide Neighborhood Conference Mr. Holland recognized the following community and business partners for their efforts and support: ~ Habitat for Humanity ~ Total Action for Progress {TAP) ~ Renovation Alliance  577 )..- Roanoke Community Garden Association (RCGA) ).;.- Freedom First Credit Union )..- Roanoke Redevelopment and Housing Authority ).;.- Blue Ridge Independent Living Center )..- Community Housing Partners (CHP) ).;.- HUD and City Departments (See copy of presentation on file in the City Clerk's Office.) Following the presentation, Council Member Bestpitch thanked Mr. Holland for the report and announced a community potluck would be held on Thursday, July 7 at the Mountain View Center located at 714 13th Street, S. W. at 6:30p.m. Sculpture for West End Gateway: Susan Jennings, Arts and Culture Coordinator, gave a brief update on a part of the West End Gateway project. After consulting with the Art Committee, the intersection of Campbell Avenue, S. W. and Patterson Avenue, S. W. has been selected has the preferred site. She reported the following information: Background • The SWETA group (Stakeholders of the West End Target Area) requested that a gateway art piece be included in the plans for the area. • The intersection of Campbell and Patterson was chosen as the preferred site. • This project utilizes Community Development Block Grant Funds designated for this area. • A selection panel to choose the piece included representatives from SWETA, Old Southwest, Inc., Mountain View neighborhood, the nearby business community, individual artists and the Roanoke Arts Commission. • An RFP was issued through the City of Roanoke Purchasing Department. • Twelve artists responded to the RFP. • David Caudill of Louisville, Kentucky was chosen to create the piece "Dancing with Time" as his proposed work best suited the site. Why "Dancing with Time" • It is the correct scale for the site at a total of 18' high -the base is 10' and the stainless steel top is 8'. • The materials are durable enough for our changing weather. • It can be viewed from all sides. • It is bright and colorful. 578 Ms. Jennings shared that a panel was chosen with representatives from the Southwest neighborhood, Mountain View neighborhood, including nearby business community individuals, artists, and the Arts Commission to select the piece. An RFP was issued by the Purchasing Department and received twelve responses from artists. The panel chose and recommended David Caudill of Louisville, Kentucky to create a piece called "Dancing with Time." She continued to share that the panel recommended this piece because it is very tall (approximately 18 feet tall), the base is 10 feet, and the top is 8 feet tall. The materials are very durable for changing weather. The bottom will be powder coated and it is stainless steel. Per the artist, it can be viewed from all sides and it is a very bright and colorful and will reflect the light that will create a shimmering affect. (See copy of presentation on file in the City Clerk's Office.) Mayor Bowers thanked Ms. Jennings for the presentation, noting the presentation would be received and filed. ITEMS RECOMMENDED FOR ACTION: SUMMER FOOD PROGRAM-BUDGET-GRANTS: The City Manager submitted a written communication recommending execution of an agreement with the Virginia Department of Health in connection with the Summer Food Program. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#40522-060616) A RESOLUTION authorizing the acceptance of a Summer Food Program Grant from the Virginia Department of Health, and authorizing execution and attestation of any required documents on behalf of the City, in connection with such grant, under certain conditions. (For full text of resolution, see Resolution Book No. 78, page 281.) Council Member Price moved the adoption of Re~olution No. 40522-060616. The motion was seconded by Vice-Mayor Trinkle. Following comments by the City Manager regarding the specifics about the Summer Food Program, Resolution No. 40522-060616 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-7. NAYS: None-0.  579 Council Member Price offered the following budget ordinance: (#40523-060616) AN ORDINANCE to appropriate funding from the Federal Government, through the Virginia Department of Health, for the Summer Food Program, amending and reordaining certain sections of the 2015 - 2016 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 282.) Council Member Price moved the adoption of Budget Ordinance No. 40523- 060616. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-7. NAYS: None-D. BUDGET-GRANTS-HOUSING: The City Manager submitted a written communication recommending acceptance of the 2016 - 2017 Community Development Block Grant, Home Investment Partnerships Program and Emergency Solutions Grant Entitlement funds from the Department of Housing and Urban Development. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40524-060616) A RESOLUTION authorizing acceptance of certain grants from the United States Department of Housing and Urban Development (HUD) for entitlement funding for the 2016 - 2017 fiscal year consisting of the Community Development Block Grant (CDBG), the HOME Investment Partnerships Program (HOME) Grant, and the Emergency Solutions Grant (ESG), such grants to be used in connection with the 2016 - 2017 HUD Action Plan previously approved by City Council; upon certain terms and conditions, and authorizing the execution of the necessary grant documents required to accept such funding. (For full text of resolution, see Resolution Book No. 78, page 283.) Council Member Bestpitch moved the adoption of Resolution No. 40524-060616. The motion was seconded by Council Member Ferris. 580 The City Manager remarked that CDBG funds will be used to support public funding for the Lansdowne Public Housing area in an attempt to transform the neighborhood. There being no comments by the Council Members, Resolution No. 40524- 060616 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-7. NAYS: None-0. Council Member Bestpitch offered the following budget ordinance: (#40525-060616) AN ORDINANCE to appropriate funding from the Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), HOME Investment Partnerships Program, and Emergency Solutions Grant (ESG), amending and reordaining certain sections of the 2016- 2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 284.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40525- 060616. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-7. NAYS: None-0. HOUSING-GRANTS-SOCIAL SERVICES: The City Manager submitted a written communication recommending acceptance of the Virginia Homeless Solutions Grant from the Department of Housing and Community Development to support Continuum of Care strategies and homeless service and prevention programs. (For full text, see communication on file in the City Clerk's Office.)  581 Council Member Bestpitch offered the following resolution: (#40526-060616) A RESOLUTION authorizing the acceptance of the Virginia Homeless Solutions Program Grant ("Grant") to the City of Roanoke ("City") by the Virginia Department of Housing and Community Development ("VDHCD") in the amount of $93,647.00; authorizing the City of Roanoke to be the fiscal agent for distribution of the grant proceeds; and authorizing the City Manager to execute any documentation required to accept the Grant on behalf of the City, including Memorandums of Understanding with certain provider agencies. (For full text of resolution, see Resolution Book No. 78, page 287.) Council Member Bestpitch moved the adoption of Resolution No. 40526-060616. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-7. NAYS: None-0. Council Member Bestpitch offered the following budget ordinance: (#40527-060616) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia Department of Community Development for the Virginia Homeless Solutions Program, amending and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 288.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40527- 060616. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. I i 582 BUDGET-HUMAN SERVICES: The City Manager submitted a written communication recommending approval of Human Services Advisory Board allocation funding to various non-profit agencies for Fiscal Year 2016 - 2017; and execution of a contract with the Council of Community Services to conduct performance audits in connection therewith. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40528-060616) A RESOLUTION approving the recommendations of the Human Services Advisory Board ("Board") for allocation of City funds to various qualified agencies to assist such agencies in the performance of their programs for Fiscal Year 2016- 2017, and authorizing the City Manager or his designee to execute a contract with the Council of Community Services to perform the necessary performance audits to evaluate the effectiveness and efficiency of all the funded programs by such agencies. (For full text of resolution, see Resolution Book No. 78, page 289.) Council Member Rosen moved the adoption of Resolution No. 40528-060616. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. Council Member Rosen offered the following budget ordinance: (#40529-060616) AN ORDINANCE to transfer funding to specific Human Services Committee agencies, amending and reordaining certain sections of the 2016- 2017 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 291.) I 583 Council Member Rosen moved the adoption of Budget Ordinance No. 40529- 060616. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. BUDGET-ARTS AND CULTURE: The City Manager submitted a written communication recommending approval of Roanoke Arts Commission allocation funding to specific arts and culture agencies for Fiscal Year 2016 - 2017. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following resolution: (#40530-060616) A RESOLUTION concurring with and approving the recommendations of the Roanoke Arts Commission's ("Arts Commission") allocation of City funds to various nonprofit agencies for Fiscal Year 2016-2017. (For full text of resolution, see Resolution Book No. 78, page 293.) Vice-Mayor Trinkle moved the adoption of Resolution No. 40530-060616. The motion was seconded by Council Member Price and adopted by the following vote: A YES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. Vice- Mayor Trinkle offered the following budget ordinance: (#40531-060616) AN ORDINANCE to transfer funding to specific Art Commission agencies, amending and reordaining certain sections of the 2016 - 2017 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 294.) 584 Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 40531-060616. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. DONATIONS-PARKS: The City Manager submitted a written communication recommending acceptance of a donation from the Civitan Club of Roanoke and the Civitan Chesapeake District Foundation to replace playground equipment in Smith Park. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following resolution: (#40532-060616) A RESOLUTION accepting the donation of funds from the Civitan Chesapeake District Foundation and the Civitan Club of Roanoke to assist with the Smith Park playground replacement process; authorizing the City Manager to take such further actions and execute all documents as may be necessary to obtain, accept, implement, administer such donation; and expressing the City's appreciation for such donation. (For full text of resolution, see Resolution Book No. 78, page 295.) Vice-Mayor Trinkle moved the adoption of Resolution No. 40532-060616. The motion was seconded by Council Member Rosen. Following comments from Council Members Ferris and Price, Resolution No. 40532-060616 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0.  585 Vice-Mayor Trinkle offered the following budget ordinance: (#40533-060616) AN ORDINANCE to appropriate funding from Civitan Club of Roanoke to the Smith Park Playground Replacement project, amending and reordaining certain sections of the 2015 - 2016 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 296.) Vice-Mayor Trinkle moved the adoption of Budget Ordinance No. 40533-060616. The motion was seconded by Council Member Rosen and adopted by the following vote: A YES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. CITY CODE: The City Manager submitted a written communication recommending amendment of the City Code to revise the definition of the Sealed Compactor Zone; and amend the Fee Compendium to reflect fee schedule, effective September 1, 2016 - November 30, 2016, and the deletion of fees no longer applicable. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following resolution: (#40534-060616) AN ORDINANCE amending Section 14.1-1, Definitions, of Article I, In General, of Chapter 14.1, Solid Waste Management, of the Code of the City of Roanoke (1979), as amended, to provide for the proper collection of refuse as set forth below; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 297.) Vice-Mayor Trinkle moved the adoption of Ordinance No. 40534-060616. The motion was seconded by Council Member Rosen. 586 Following dialogue about noise from the core neighborhood in the downtown area and a solution to alleviate the problem, Ordinance No. 40534-060616 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. Vice-Mayor Trinkle offered the following resolution: (#40535-060616) A RESOLUTION amending the Fee Compendium to amend fees for refuse collection in the Central Business District, as set out below; and establishing an effective date. (For full text of resolution, see Resolution Book No. 78, page 298.) Vice-Mayor Trinkle moved the adoption of Resolution No. 40535-060616. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. BUDGET-PARKING-GARAGES: The City Manager submitted a written communication recommending appropriation of funds for various upgrades and repairs at the Church Avenue Parking Garage. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following budget ordinance: (#40536-060616) AN ORDINANCE to appropriate funding from the Parking Fund Retained Earnings to Parking Fund Contingency for various capital upgrade and repair projects, amending and reordaining certain sections of the 2015 - 2016 Parking Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 299.)  587 Council Member Rosen moved the adoption of Budget Ordinance No. 40536- 060616. The motion was seconded by Council Member Price and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. PARKING-GARAGES: The City Manager submitted a written communication recommending execution of Amendment No. 4 to the City's Contract with Thyssen Krupp Elevator Corporation to replace parts in two of the elevators located in the Church Avenue Parking Garage. (For full text, see communication on file in the City Clerk's Office.) Council Member Rosen offered the following resolution: (#40537-060616) A RESOLUTION authorizing the City Manager's issuance and execution of Amendment No. 4 to the City's Contract with ThyssenKrupp Elevator Corporation ("ThyssenKrupp") for additional professional services for repairs to the Church Avenue Parking Garage elevator; and authorizing the City Manager to take certain other actions in connection with such Amendment. (For full text of resolution, see Resolution Book No. 78, page 300.) Council Member Rosen moved the adoption of Resolution No. 40537-060616. The motion was seconded by Council Member Price and adopted by the following vote: A YES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. PARKING: The City Manager submitted a written communication recommending execution of Amendment No. 4 to amend and extend the City's contract with Lancor Parking, LLC for management and operation of the City's on and off-street parking operations. (For full text, see communication on file in the City Clerk's Office.) 588 Council Member Rosen offered the following resolution: (#40538-060616) A RESOLUTION authorizing the City Manager's issuance and execution of Amendment No. 4 to the City's Contract with Lancor Parking, L.L.C. ("Lancor") to adjust the monthly management fee of such Contract; and authorizing the City Manager to take certain other actions in connection with such Amendment. (For full text of resolution, see Resolution Book No. 78, page 301.) Council Member Rosen moved the adoption of Resolution No. 40538-060616. The motion was seconded by Council Member Bestpitch. Discussion was held regarding the bidding process to receive proposals to manage and operate the City's on and off-street parking operations. The City Manager indicated that parking meter vendors were interested and shared backyard information, noting the two year contract, with a two year renewal, will be bidded again next year. The Assistant City Manager for Community Development interjected that a Request for Proposals will be issued in December 2016 for a five year contract period beginning July 1, 2016. Following comments by Council Member Rosen expressing appreciation to Lancor for professional services rendered, Resolution No. 40538-060616 was adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. GREENHOUSE GASES EMISSIONS: The City Manager submitted a written communication recommending approval of a specific target greenhouse gas emissions reduction goal. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Trinkle offered the following resolution: (#40539-060616) A RESOLUTION adopting greenhouse gas ("GHG") reduction targets. (For full text of resolution, see Resolution Book No. 78, page 302.)  589 Vice-Mayor Trinkle moved the adoption of Resolution No. 40539-060616. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-0. COMMENTS OF CITY MANAGER: The City Manager shared the following comments: Parks and Arts returns in 2016 The award-winning Parks and Arts series will return to five different neighborhood parks this summer. The program is organized by the Roanoke Arts Commission, the Office of Neighborhood Services and the Parks and Recreation Department. The following parks have been selected: • Golden Pak, June 25, noon to 3:00 p.m. • Preston Park, July 16, noon to 3:00 p.m. • Mountain View, August 6, noon to 3:00 p.m. • Elmwood Park, August 27, noon to 3:00p.m. • Horton Park, October 1, 10:00 a.m. to 2:00p.m. Parks and Arts is also a partnership between the city and the Roanoke Symphony Orchestra. A highlight of this year's events will be in the performance at Elmwood Park by RSO Pops. The entire event is free and open to the public for the first time in RSO history. Also new this year, Parks and Arts will work with the Roanoke Public Libraries to enhance their Fall Festival in the Melrose Neighborhood. Residents invited to Enter Photo Contest The Roanoke Valley Greenway Commission is offering cash for photos. So take along your camera or smart phone on your next greenway outing and capture a special scene. All images must be taken along or from a greenway corridor in the Roanoke Valley greenway network. Prizes will be awarded as follows: • 1st Place- $100.00 • 2nd Place- $50.00 • 3rd Place - $25.00 • Honorable Mention - no cash prize, recognition only 590 Photos must have been taken between October 1, 2015 and September 15, 2016 to be eligible for submission. The photo contest period is May 1 through September 16, and online entries must be uploaded no later than midnight September 16. Images should be submitted as attachments via email to rvgreenways@gmail.com. Visit www.greenways.org for greenway locations and maps. City Pools set to open for summer Washington Park Pool opens to the public on June, while Fallon Park Pool opens on June 10. Fallen Park Pool will be open Fridays and Saturdays from noon to 7:00 p.m. and Sundays from noon to 6:00 p.m. Through a partnership with the YMCA, Washington Park Pool will operate six days a week from noon to 6:00 p.m. Both pools will be closed on Wednesdays for maintenance. DIRECTOR OF FINANCE: FINANCIAL REPORTS: The Director of Finance submitted the Financial Report for the City of Roanoke for ten months ended April 30, 2016; and Roanoke City Public Schools for nine months ended March 31, 2016. (For full text, see copy of Financial Reports and presentation on file in the City Clerk's Office.) Following commentary by Ms. Dameron on the financial results for ten months ended April 30, 2016; and Roanoke City Public Schools for nine months ended March 31, 2016, the Mayor advised that the report would be received and filed. REPORTS OF COMMITTEES: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: SCHOOLS: Council Member Lea offered the following resolution appointing and electing two School Board Trustees on the Roanoke City School Board for three-year terms of office, each, commencing July 1, 2016 and ending June 30, 2019: (#40540-060616) A RESOLUTION appointing Annette Lewis and Lutheria Harrison Smith, as School Board Trustees of the Roanoke City School Board for terms commencing July 1, 2016, and ending June 30, 2019. ,~ (For full text of resolution, see Resolution Book No. 78, page 303.)  591 Council Member Lea moved the adoption of Resolution No. 40540-060616. The motion was seconded by Council Member Rosen and adopted by the following vote: AYES: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. NAYS: None-D. MOTION AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: SOLID WASTE: Council Member Bestpitch shared concerns from citizens regarding the Solid Waste Management Brush and Bulk Pickup Policy. He requested a review of the process to better meet the needs of the citizens. YOUTH-RECREATION: Council Member Lea announced that the Lea Youth Outdoor Basketball League event will be held at Fallon Park on Wednesday, June 8 at 7:00 p.m. He encouraged the public to attend. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: OATHS OF OFFICE-ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to the upcoming expiration of the three-year term of office of Chris Craft as member of the Roanoke Neighborhood Advocates ending June 30, 2016; whereupon, he opened the floor for nominations. Vice-Mayor Trinkle placed in nomination the name of Nicole Harris. There being no further nominations, Ms. Harris was appointed to replace Mr. Craft as a member of the Roanoke Neighborhood Advocates for a three-year term of office ending June 30, 2019, by following vote: FOR MS. HARRIS: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. OATHS OF OFFICE-VIRGINIA BLUE RIDGE CONVENTION AND VISITORS BUREAU BOARD OF DIRECTORS: The Mayor called attention to the upcoming expiration of the one-year terms of office of Doug Robison, Jeffrey Marks, Gary Walton and Renee "Butch" Craft as City representatives of the Virginia Blue Ridge Convention and Visitors Bureau, Board of Directors ending June 30, 2016; whereupon, he opened the floor for nominations. 592 Vice-Mayor Trinkle placed in nomination the names of Doug Robison, Thomas Cullen, Bart Wilner and Renee "Butch" Craft. There being no further nominations, Mr. Robison and Ms. Craft were reappointed and appointed Mr. Cullen to replace Mr. Marks and Mr. Wilner to replace Mr. Walton as City representatives of the Virginia Blue Ridge Convention and Visitors Bureau Board of Directors for one-year terms of office, each, ending June 30, 2017, by the following vote: FOR MESSRS. ROBISON, CULLEN, WILNER AND MS. CRAFT: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. OATHS OF OFFICE-YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to the upcoming expiration of the terms of office of Council Member Anita J. Price (Public/Government), Cerid Lugar (Citizen At-Large), and Joyce Watkins as members of the Youth Services Citizen Board ending June 30, 2016; whereupon, he opened the floor for nominations. Vice-Mayor Trinkle placed in nomination the names of Council Member Anita J. Price, Cerid Lugar and Joyce Watkins. There being no further nominations, Council Member Price, Ms. Lugar and Ms. Watkins were reappointed as members of the Youth Services Citizen Board for three-year terms of office, each, ending June 30, 2019, by the following vote: FOR COUNCIL MEMBER PRICE, MS. LUGAR AND MS. WATKINS: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-?. OATHS OF OFFICE-ROANOKE ARTS COMMISSION: The Mayor called attention to upcoming expiration of a three-year term of office of Nathan L. Harper as a member of the Roanoke Arts Commission ending June 30, 2016. Inasmuch as Mr. Harper has served three consecutive terms of office, he was not eligible for reappointment; whereupon, Mayor Bowers opened the floor for nominations. Vice-Mayor Trinkle placed in nomination the name of Lora Katz. There being no further nominations, Ms. Katz was appointed to replace Mr. Harper as a member of the Roanoke Arts Commission for a term of three years ending June 30, 2019, by the following vote: FOR MS. KATZ: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, .. _ and Mayor Bowers-?.  593 OATHS OF OFFICE-ROANOKE PUBLIC LIBRARY BOARD: The Mayor called attention to a vacancy on the Roanoke Public Library Board for a term ending June 30, 2016, due to the passing of Owen C. Shultz; whereupon, he opened the floor for nominations. Vice-Mayor Trinkle placed in nomination the name of Jane Field. There being no further nominations, Ms. Field was appointed to replace Mr. Shultz as a member of Roanoke Public Library Board for a three-year term of office ending June 30, 2019, by following vote: FOR MS. FIELD: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-7. OATHS OF OFFICE-CITY OF ROANOKE PENSION PLAN: Mayor Bowers advised that Terry King (Fire Department) was appointed to replace Lieutenant Stephen Keatts (Police Department) as a member of the City of Roanoke Pension Plan, Board of Trustees for a two year term of office ending June 30, 2018, at the May 2, 2016 Council meeting; and noted that the City residency requirement needed to be waived in this instance. Vice-Mayor Trinkle moved that the City residency requirement for Mr. King be waived in this instance. The motion was seconded by Council Member Price and unanimously adopted. OATHS OF OFFICE-HOTEL ROANOKE AND CONFERENCE CENTER COMMISSION: The Mayor called attention to the expiration of the four-year term of office of Harvey Brookins as the Citizen representative of the Hotel Roanoke and Conference Center Commission ended April 1, 2016; whereupon, he opened the floor for nominations. Vice-Mayor Trinkle placed in nomination the name of Council Member Court G. Rosen. There being no further nominations, Council Member Rosen was appointed to replace Mr. Brookins as the Citizen representative of the Hotel Roanoke and Conference Center Commission for a term of office ending June 30, 2020, effective July 1, 2016, by following vote: FOR COUNCIL MEMBER ROSEN: Council Members Price, Rosen, Trinkle, Bestpitch, Ferris, Lea, and Mayor Bowers-7. 594 CITY COUNCIL: With respect to the Closed Meeting just concluded Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that ( 1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: A YES: Council Members Price, Rosen, Trinkle, Bestpitch, Lea, Ferris and Mayor Bowers-?. NAYS: None-0. (Council Member Ferris abstained from voting only on the Certification of Closed Meeting request of the City Attorney with regard to consultation with legal counsel pertaining to actual litigation.) There being no further business to come before the Council, the Mayor declared the meeting adjourned at 4:17p.m. APPROVED ATTEST: ~'<))·~¥~ Stephanie M. Moon Reynolds City Clerk