City Council

1 ROANOKE CITY COUNCIL-ORGANIZATIONAL MEETING July 5, 2016 2:00p.m. The Council of the City of Roanoke held its Organizational Meeting on Tuesday, July 5, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Section 10, Meetings of Council, Charter of the City of Roanoke, at which time the newly elected Members of the Council officially took their seats. PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra, John A. Garland, Anita J. Price, David B. Trinkle, and Mayor Sherman P. Lea, Sr.-6. ABSENT: Council Member Raphael E. Ferris-1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. CITY COUNCIL: The Mayor advised that the purpose of the Organizational Meeting is for the newly elected Members of City Council to officially take their seats; whereupon, he called attention to a communication from the City Clerk advising of the following qualifications: Sherman PLea, Sr., as a Mayor for a term commencing July 1, 2016 and ending June 30, 2020; Anita J. Price as a Vice-Mayor for a term commencing July 1, 2016 and ending June 30, 2018; and as a Member of Council for a term commencing July 1, 2016 and ending June 30, 2020; Michelle L. Dykstra as a Member of Council for a term commencing July 1, 2016 and ending June 30, 2020; and John A. Garland as a Member of Council for a term commencing July 1, 2016 and ending June 30, 2020. (See communication on file in the City Clerk's Office.) 2 Without objection by the Council, the Mayor advised that the communication from the City Clerk would be received and filed. CITY COUNCIL: Vice-Mayor Trinkle offered the following resolution recognizing the Honorable Sherman PLea, Sr., as Mayor of the City of Roanoke: (#40576-070516) A RESOLUTION recognizing the Honorable Sherman P. Lea, Sr., as Mayor of the City of Roanoke. (For full text of resolution, see Resolution Book No. 78, page 372.) Vice-Mayor Trinkle moved the adoption of Resolution No. 40576-070516. The motion was seconded by Vice-Mayor Price and adopted by the following vote: A YES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) CITY COUNCIL: Vice-Mayor Trinkle offered the following resolution recognizing the Honorable Anita J. Price as a member of the City Council and Vice-Mayor of the City of Roanoke: (#40577-070516) A RESOLUTION recognizing the Honorable Anita J. Price to be a member of the City Council and Vice-Mayor of the City of Roanoke. (For full text of resolution, see Resolution Book No. 78, page 372.) Vice-Mayor Trinkle moved the adoption of Resolution No. 40577-070516. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.)  3 CITY COUNCIL: Council Member Price offered the following resolution recognizing the services of the Honorable David B. Trinkle as the Vice-Mayor of the City of Roanoke: (#40578-070516). A RESOLUTION paying tribute to the Honorable David B. Trinkle, and expressing to him the appreciation of the City and its people for his exemplary public service as the Vice-Mayor of the City of Roanoke. (For full text of resolution, see Resolution Book No. 78, page 373.) Council Member Price moved the adoption of Resolution No. 40578-070516. The motion was seconded by Council Member Bestpitch. Council Member Trinkle reminded the Council about the Vice-Mayor Challenge Dinner in the Dark Charity for the Blind on July 21 at The Hotel Roanoke and Conference Center. There being no additional remarks by the Council, Resolution No. 40578-070516 was adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) CITY COUNCIL: Council Member Bestpitch offered the following resolution establishing a meeting schedule for City Council for the Fiscal Year commencing July 1, 2016 and terminating June 30, 2017: (#40579-070516) A RESOLUTION establishing a meeting schedule for City Council for the Fiscal Year commencing July 1, 2016, and terminating June 30, 2017. (For full text of resolution, see Resolution Book No. 78, page 374.) Council Member Bestpitch moved the adoption of Resolution No. 40579-070516. The motion was seconded by Vice-Mayor Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) 4 CITY COUNCIL: Mayor Lea submitted a written communication recommending certain committee assignments for the Members of City Council. He called attention to "" a minor revision on a committee assignment for Council Member Dykstra to serve on the Roanoke Valley-Alleghany Regional Commission. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the recommendation, as revised. The motion was seconded by Vice-Mayor Price and adopted. There being no further business, the Mayor declared the Organizational meeting adjourned at 2:15p.m. in recess to be reconvened The Council of the City of Roanoke met in regular session immediately following its Organization Meeting on Tuesday, July 5, 2016, at 2:15 p.m., in the City Council Chamber, Room 450, Noel C. Taylor Municipal Building, 215 Church Avenue, S.W., City of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40579-070516 adopted by the Council on Tuesday, July 5, 2016. PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra, John A. ..... Garland, Anita J. Price, David B. Trinkle, and Mayor Sherman P. Lea, Sr.-6. ABSENT: Council Member Raphael E. Ferris-1. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Richard D. Brown, Director of Chaplin Service, Carilion Clinic. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Lea. PRESENTATIONS AND ACKNOWLEDGEMENTS: PROCLAMATIONS-DISABLED PERSON-ELECTIONS: Mayor Lea declared July 11-15, 2016 as National Disability Voter Registration Week. (See ceremonial copy of proclamation on file in the City Clerk's Office.)  5 He presented the Ceremonial Proclamation to Karen Michalski-Karney, Chair, VALUE Committee. Council Member Garland encouraged strong participation from the disabled community. ACTS OF ACKNOWLEDGEMENT-LIBRARIES: Mayor Lea recognized the Director of Libraries, Sheila Umberger, on receiving the 2016 Peggy Sullivan Award for Public Library Administrators Support Services to Children in support of library services to children. Following accolades from Council Member Garland and Vice-Mayor Price, along with the City Manager, Mayor Lea presented the Award to Ms. Umberger. HEARING OF CITIZENS UPON PUBLIC MATTER: NONE. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and will be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the item would be removed from the Consent Agenda and considered separately. He called attention to a request for Closed Meeting regarding vacancies on Council-appointed bodies, and two requests for public hearings from the City Manager. CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711(A)(1 ), Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting, was before the body. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: A YES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) 6 CITY-OWNED PROPERTY: A communication from the City Manager requesting that City Council schedule a public hearing for August 1, 2016 at 2:00p.m., or as soon thereafter as the matter may be heard, or as such later date and time as the City Manager may determine, for conveyance of an approximate 0.460 acre of City-owned vacant land located along Jae Valley Road in Roanoke County, Virginia to the Virginia Department of Transportation in support of the Route 116 Highway Project 0116-080-101, RW- 201, was before the body. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: A YES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) ZONING: A communication from the City Manager requesting that the City Clerk be authorized to schedule and advertise a public hearing for August 15, 2016 at 7:00p.m., or at such other date and time as soon thereafter as deemed appropriate by the City Manager, to consider boundary amendments to Enterprise Zone One A and its Subzone 8, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) FINANCIAL REPORTS: A report of the Director of Finance transmitting the Financial Report for the eleven months ended May 31, 2016, was before the Council. - ... (See Financial Report on file in the City Clerk's Office.)  7 Council Member Trinkle moved that Financial Report be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) CIVIC CENTER COMMISSION: A communication from the City Clerk advising of a vacancy created by the unexcused absences of Ssunny Shah on the Roanoke Civic Center Commission for a term of office ending September 30, 2017, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that the communication be received and filed and discussed in Closed Meeting. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) ROANOKE CITY SCHOOL BOARD-VISIT VIRGINIA'S BLUE RIDGE BOARD- ROANOKE NEIGHBORHOOD ADVOCATES-ROANOKE ARTS COMMISSION- ROANOKE PUBLIC LIBRARY BOARD: Reports of qualification of the following individuals were before the Council: Annette Lewis and Lutheria H. Smith as Trustees on the Roanoke City School Board for three-year terms of office, each, ending June 30, 2019; Barton J. "Bart" Wilner as a City representative of the Visit Virginia's Blue Ridge, Board of Directors, for a one-year term of office ending June 30, 2017; Nicole Lynn Harris as a member of the Roanoke Neighborhood Advocates for a three-year term of office ending June 30, 2019; 8 Lora Katz as a member of the Roanoke Arts Commission for a three-year term of office ending June 30, 2019; and Jane Field as a member of the Roanoke Public Library Board for a three-year term of office ending June 30, 2019. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Trinkle moved that the reports of qualification be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote. AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-D. (Council Member Ferris was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BRIDGES: The City Manager submitted a written communication recommending Issuance and execution of amendments to two contracts for the Transportation Structures Inspection Program (2014- 2018) Year Three of Five to the City's Contract with AECOM Technical Services, Inc., and Mattern & Craig, Inc., respectively. (For full text, see communication on file in the City Clerk's Office.)  9 Council Member Bestpitch offered the following resolution: (#40580-070516) A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's Contract with AECOM Technical Services, Inc., for additional professional services for the third year of the City's Transportation Structures Inspection Program (2014-2018); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contract, as well as the Contract itself. (For full text of resolution, see Resolution Book No. 78, page 376.) Council Member Bestpitch moved the adoption of Resolution No. 40580-070516. The motion was seconded by Council Member Trinkle and adopted by the following vote: A YES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) Council Member Bestpitch offered the following resolution: (#40581-070516) A RESOLUTION authorizing the City Manager's issuance and execution of additional amendments to the City's Contract with Mattern & Craig, Inc., for additional professional services for the third year of the City's Transportation Structures Inspection Program (2014-2018); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contract, as amended, as well as the Contract itself. (For full text of resolution, see Resolution Book No. 78, page 377.) Council Member Bestpitch moved the adoption of Resolution No. 40581-070516. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) 10 PURCHASE/SALE PROPERTY: The City Manager submitted a written communication recommending execution of Amendment No. 2 to the Contract for Purchase and Sale of Real Property between the City of Roanoke and Northwest Recreation Club, Inc. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40582-070516) AN ORDINANCE approving certain changes and modifications to the Contract for Purchase and Sale of Real Property dated February 28, 2014, by and between the City of Roanoke, Virginia, and Northwest Recreation Club, Inc., as amended by Amendment No. 1 dated October 19, 2015 ("Contract"), and under the terms of the Contract, Northwest Recreation Club, Inc. assigned its rights and obligations as buyer to Countryside Sportsplex, Inc. ("Countryside"), to extend the time Countryside has to meet certain performance obligations and conditions imposed on Countryside under the terms of the Contract; authorizing the City Manager to execute Amendment No. 2 to the Contract to provide for such extension of time; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 378.) Inasmuch as her husband Charles Price is involved in the abovemention project on behalf of Northwest Recreation Club, Vice-Mayor Price acknowledged a personal - interest and read the following statement: "STATEMENT OF CONFLICT OF INTEREST I, Anita James Price, state that I have a personal interest in agenda item 7.a.2 regarding the execution of Amendment No 2. To the Contract for the Purchase and sale of Real Property between the City of Roanoke and Northwest Recreation Club, Inc., because my husband, Charles Price, is involved in this project on behalf of Northwest Recreation Club, Inc. Therefore, pursuant to Virginia Code Section 2.2-3112, I must refrain from participation in this matter. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 51h day of July, 2016. S/Anita J. Price Anita J. Price Member of Council" (See Statement of Conflict of Interest on file in the City Clerk's Office.)  11 There being no additional comments by the Council, Ordinance No. 40582- 070516 was adopted by the following vote: Council Member Bestpitch moved the adoption of Ordinance No. 40582-070516. The motion was seconded by Council Member Trinkle. A YES: Council Members Bestpitch, Dykstra, Garland, Trinkle, and Mayor Lea-5. NAYS: None-0. (Council Member Ferris was absent.) (Vice-Mayor Price abstained from voting.) COMMENTS BY CITY MANAGER. Plans for July 5 Fireworks • For the past 14 years, the city has had a major fireworks show. Ours is one of the largest in Southwest Virginia. • Yesterday, on July 4, city administration monitored the weather and spoke with city staff regarding whether to have the fireworks show. At 5:30 p.m. we became aware of the direct threat of thunderstorm cells moving into the Roanoke area and learned that some localities were cancelling their fireworks shows. • We felt the safest thing to do was to make the call to cancel our fireworks. • Our biggest concern in having the fireworks show was getting people to and from River's Edge fields if a severe thunderstorm occurred during the show. • We have learned today that dismantling the fireworks equipment could cause a spark that might set off the fireworks. As a result, the city has decided to display the fireworks tonight at 9:30 p.m. at River's Edge. • Music and food, previously scheduled for Monday has been cancelled. • City officials have worked with Valley Metro and shuttle service will be provided from the Elmwood Garage in downtown Roanoke beginning at 8 p.m. The last shuttle pickup at the Elmwood Garage is scheduled for 9 p.m. After the fireworks show, shuttles will return patrons to the garage. Parking is unavailable at Virginia Western Community College. Drivers should not use the parking garages near Carilion Memorial Hospital. • At 6:00 p.m., Reserve Avenue in Roanoke will close in preparation for the show. Wiley Drive will remain open throughout the event. 12 Roanoke Featured in Publications ·" Recently, articles shining a positive light on Roanoke and its progressive strategies have been published in local, regional, and national magazines. LEAN o The June 2016 issue of VML Town & City magazine featured an article about city's Lean program. o Titled "Lean forward," the article shares Roanoke's success stories- how departments have used Lean to improve the quality of our services, eliminate waste, minimize costs, and save time. o The first Lean Conference - "Implementing Lean for Operational Excellence" - was held in March and we are working to have additional Lean Conferences in the future, as well as create a Lean Academy. SOCIAL MEDIA o The July 2016 issue of Valley Business Front includes an article titled "Two Channel Work Better Than One," touting Roanoke's social media success in providing two-way communication. o In the article, Timothy Martin (the city's social media manager) tells how the city has successfully used tools like Facebook to push out information and interact with citizens. o Timothy also received national recognition from Government Social Media earlier this year as Social Media Advocate of the Year. FINANCE o The June 2016 edition of Government Finance Review included an article written by Katie Davis, budget/management analyst for the Department of Management & Budget, titled "Stretch Assignments Give Employees Room to Grow." o The article is a result of field testing conducted by Katie, Management and Budget Director Amelia Merchant, and participants from other localities as part of their participation in a GFOA task force focused on resiliency. TOURISM o Greensboro News & Record recently published an article recognizing Roanoke as a travel destination. o The article was written as a result of the Virginia's Blue Ridge media tour in March, and described Roanoke as the perfect destination for museums, performing-arts venues, and artists. o Last year Visit Virginia's Blue Ridge hosted 4 media tours, which included 59 travel journalists from all over the country and Canada. o Articles resulting from those tours yielded media coverage circulation of 66,199,299, with a total advertising equivalency of $1 ,328.041.  13 o Hats off to Landon Howard and his staff at Visit Virginia's Blue Ridge who coordinate the media tours and help the region score promotional articles such as this one in newspapers, magazines and online around the country, including high-profile publications like USA Today, Dallas Morning News and The Boston Globe. West End Project Celebration Planned • A pot luck supper is planned for Thursday, July 7, at 6:30 p.m. at the Mountain View Recreation Center to celebrate the close-out of the five-year West End Revitalization project. • As part of that event, there will also be an introduction of the artist who is installing the Public Art sculpture at the intersection of Campbell and Patterson Avenues. • The sculpture installation is planned to take place over two days (July 6 and 7). Conservation Work Begins on Roanoke War Memorial • The Roanoke Arts Commission continues to implement the recommendations of the conservation study conducted in 2012 and funded through a grant from the National Endowment for the Arts. Conservation Solutions will be performing conservation work on the Roanoke Valley War Memorial beginning July 5. • The War Memorial was listed as a priority in the study. The conservation will take a week and a half and will include removal of soil and corrosion, replacing missing letters and painting the plaques and applying a protective coating. • The company will also conduct training for city staff on care and conservation for the future. Conservation Solutions was chosen through a competitive RFP process. • The project cost is being equally shared by the Roanoke Arts Commission through Percent for Art funds and the Department of General Services. Total cost for the conservation work is $18,11 0. CITY ATTORNEY: CITY CODE: The City Attorney submitted a written report recommending readoption and reenactment of the Code of the City of Roanoke (1979), as amended. (For full text, see report on file in the City Clerk's Office.) 14 Council Member Bestpitch offered the following ordinance: (#40583-070516) AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as amended; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 380.) Council Member Bestpitch moved the adoption of Ordinance No. 40583-070516. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) EASEMENTS-SCHOOLS-WATER AUTHORITY: The City Attorney submitted a written report recommending conveyance of 20-foot permanent water line easement and 10-foot temporary construction easement to Western Virginia Water Authority across property, designated as Official Tax Map No. 2250102 (Round Hill School), in connection with the extension of a waterline to increase water flow and install a fire hydrant. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Price offered the following ordinance: (#40584-070516) AN ORDINANCE authorizing the conveyance of a permanent water line easement and a temporary construction easement across City-owned property located at 2020 Oakland Blvd., N. W., designated as Roanoke Official Tax Map No. 2250102, to the Western Virginia Water Authority, upon certain terms and conditions; and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 382.)  15 Vice-Mayor Price moved the adoption of Ordinance No. 40584-070516. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: CITY MANAGER: Council Member Bestpitch offered the following ordinance repealing Ordinance No. 40585-070516 adopted June 20, 2016, adjusting the salary of the City Manager: (#40585-070516) AN ORDINANCE repealing Ordinance No. 40575-062016, adopted June 20, 2016; amending and reordaining Ordinance No, 40501-050916, adopted May 9, 2016, to adjust the City Manager's compensation by amending the salary of Christopher P. Morrill and amending the employer contribution paid by the City on behalf of the City Manager to the deferred compensation plan established pursuant to Internal Revenue Code Section 401 (a); establishing an effective date of July 1, 2016; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 383.) Council Member Bestpitch moved the adoption of Ordinance No. 40585-070516. The motion was seconded by Vice-Mayor Price and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) 16 MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: CITY COUNCIL: Council Member Bestpitch welcomed Council Members Dykstra and Garland, noting appreciation to both for stepping forward to serve the City of Roanoke. Mayor Lea also expressed sentiments and his eagerness to work alongside of them. Council Member Garland added it was an honor and pleasure to serve on City Council and invited citizens to contact him. He also acknowledged the City Manager's Office intern, Meredith Colonna. At 3:11 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. At 3:55 p.m., the Council meeting reconvened in the Council Chamber, Mayor Lea presiding and all Members of the Council in attendance, with the exception of Council Member Ferris. COUNCIL: With respect to the Closed Meeting just concluded, Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Dykstra and adopted by the following vote: A YES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.)  17 OATHS OF OFFICE-DEFINED CONTRIBUTION BOARD: Mayor Lea called attention to a communication from the Assistant City Manager for Operations advising that Section 2.2.3-78(a), Code of the City of Roanoke (1979) as amended; whereupon, Amelia Merchant, Director of Management and Budget, was appointed to fill the unexpired term of Sherman M. Stovall, Assistant City Manager for Operation, as the City Manager's designee ending June 30, 2017; and the Assistant City Manager for Operations to replace the City Manager as ex-officio on the Defined Contribution Board for a term of office ending June 30, 2017, by the following vote: FOR MS. MERCHANT AND MR. STOVALL: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) OATHS OF OFFICE-PENSION PLAN: The Mayor called attention to an upcoming expiration of the two-year term of office of James Grisso as a City Retiree representative of the City of Roanoke Pension Plan, Board of Trustees, ending June 30, 2016, Inasmuch as Mr. Grisso having served three consecutive two year terms of office, he is not eligible for reappointment; whereupon, Mayor Lea opened the floor for nominations. Vice-Mayor Price placed in nomination the name of Carolyn Glover. There being no further nominations, Ms. Glover was appointed to replace Mr. Grisso as a City Retiree representative of City of Roanoke Pension Plan, Board of Trustees, for a two-year term of office ending June 30, 2018, by the following vote: FOR MS. GLOVER: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) 18 '- Vice-Mayor Price moved that the City residency requirement for Ms. Glover be waived in this instance. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) OATHS OF OFFICE-CITY PLANNING COMMISSION: The Mayor called attention to a vacancy created by the resignation of Chad A Van Hyning as a member of the City Planning Commission for a term ending December 31, 2016; whereupon, he opened the floor for nominations. Vice-Mayor Price placed in nomination the name of Paula Williams. There being no further nominations, Ms. Williams was appointed as a member of the City Planning Commission to fill the unexpired term of Chad A Van Hyning ending December 31, 2016, by the following vote: FOR MS. WILLIAMS: Council Members Bestpitch, Dykstra, Garland, Price, Trinkle, and Mayor Lea-6. NAYS: None-0. (Council Member Ferris was absent.) There being no further business to come before the Council, Mayor Lea declared the Council meeting adjourned at 3:58 p.m. APPROVED ATTEST: ~~~~~r ~~;(_~ Sherman P. Lea, Sr. City Clerk Mayor ...