City Council

26 ROANOKE CITY COUNCIL-REGULAR SESSION August 1, 2016 9:00p.m. The Council of the City of Roanoke met in joint session with the Roanoke City School Board on Monday, August 1, 2016, at 9:00 a.m., at Round Hill Elementary School, 2020 Oakland Boulevard, N. W, City of Roanoke, Virginia, with Mayor Sherman P. Lea, Sr. presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended; and pursuant to Resolution No. 40579-070516 adopted by the Council on Tuesday, July 5, 2016. PRESENT: Council Members Michelle L. Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price, David B. Trinkle, William D. Bestpitch and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Mayor declared the existence of a quorum. SCHOOL BOARD TRUSTEES PRESENT: Mark K. Cathey, William B. Hopkins, Jr., Laura D. Rottenborn, Lutheria H. Smith (arrived late) and Chairman Annette M. Lewis-5. SCHOOL BOARD TRUSTEES ABSENT: Richard M. Willis, Jr., and Vice-Chair Lori E. Vaught-2. Representing the City of Roanoke: R. Brian Townsend, Assistant City Manager for Community Development; and Sherman M. Stovall, Assistant City Manager for Operations. Representing Roanoke City Public Schools: Dr. Rita D. Bishop, Superintendent; P. Steve Barnett, Deputy Superintendent; Timothy R. Spencer, Senior City Attorney and Legal Counsel of Roanoke City Public Schools; and Cindy H. Poulton, Clerk of the Roanoke City School Board.  27 SCHOOLS: Mayor Lea welcomed everyone to the first joint meeting of City Council and the Roanoke City School Board in the fiscal year and called upon the School Board Chairman for remarks; whereupon, Chairman Lewis welcomed everyone to the meeting, asked for prayers for Trustee Willis on the loss of his father; and referenced the importance of the "buddy system" among the Council Members and the School Board. The Superintendent highlighted many achievements, noting the Division was ranked number 25 in Virginia by Niche.com; Forest Park Academy would graduate its 1,oooth student at the summer graduation; Crystal Spring Elementary was recognized nationally as a 2015 Blue Ribbon School; and students representing every middle school in the City rehearsed and put on a performance of "Little Shop of Horrors" over the summer. Dr. Bishop expressed concern about the performance of the After School Program as reported in the local newspaper, adding that the 21st Century Program must include the parents, students who truly need the services, and school personnel. Dr. Bishop encouraged Council Member Garland to schedule a meeting to review details regarding the Program and staffing issues. Chairman Lewis advised that there were no plans to close any City schools; whereupon, Mayor Lea interjected that if a school was to be closed, ample discussion would have to take place prior to any action by the School Board. Dr. Bishop referenced the attendanceworks.org website and advised that pre-school absenteeism was unacceptable and the attendance works program had a free consulting aspect which works with parents. Vice-Mayor Price asked how the program would be implemented and if it was an opportunity for a collaborative effort. Dr. Bishop advised that the program was great for collaboration especially with the libraries and United Way of Roanoke Valley. Dr. Bishop advised that fortunately the previous capital improvement projects still looked good. She noted that the student population has increased each year, pointing out that Round Hill Elementary was slightly overbuilt to accommodate the population growth and asked the Deputy Superintendent to highlight the plan, whereupon, he mentioned the following:. August 2016 Status • 33 new or renovated classrooms o 21 new classrooms o 12 renovated classrooms • New cafeteria • Two music rooms and an art room • New bus loop 28 • Main office area renovated • Two modulars removed (six classrooms) · • Round Hill Preschool • All preschool students will be housed onsite • Previously all Round Hill preschool classes were located at Northminster Church (a rented facility) December 2016 Status • Library renovated and expanded • Seven additional classrooms renovated bringing the total to 40 • Modular removed (three classrooms) December 2016 • Preschool students will be moved from Monterey Elementary to Round Hill (approximately 76 students) • Monterey modular moved at end of the school year Capacity • 2015 - 2016 762 • December 2016 792 In response to Breckinridge's population and capacity, Dr. Bishop indicated that Breckinridge's capacity was 630, but currently housed 571. Mayor Lea suggested the Division take a closer look at renovations for Hurt Park Elementary School, which would be a stimulus for the neighborhood as well as for the - •• students. Dr. Bishop responded that Hurt Park needs a full-size gymnasium, adding the Division has requested $1.5 million Choice Neighborhood Grant to fund the gymnasium and would recommend postponement of other projects in order to construct the facility at the school. Council Member Garland inquired as to the difference between Forest Park Academy and Noel C. Taylor School; whereupon, Dr. Bishop advised that the students at Forest Park Academy lack the necessary credits to graduate, adding a comprehensive high school environment does not work for the student; and students at Noel C. Taylor need discipline correction and are removed from the comprehensive high school environment for a period of time. Trustee Rottenborn advised that the School Board outsourced nursing, transportation, food and substitute teacher programs. She also added that the School Board Audit Committee was charged in ensuring the abovementioned programs were successful and reports were public.  29 Council Member Dykstra asked that a report addressing the quality of food served to students be shared with the public. Council Member Trinkle inquired as to issues of students outside the City of Roanoke attending Roanoke City Public Schools and if there was a process to admit non-resident students. Dr. Bishop explained that there was an application process as well as checking the capacity of the desired school; and fortunately many students do not get turned away. Council Member Trinkle further inquired if non-City students paid tuition to attend Roanoke City Public Schools; whereupon, Dr. Bishop replied in the affirmative, but noted that it was a small amount. Dr. Bishop reported that the RCPS+ Program has served over 3,000 students in four years and helps to keep students' skills sharp during the summer months. She also mentioned that there were many students outside the City that want to attend the program and cannot. Vice-Mayor Price commented that recruitment was definitely a challenge across the Nation, and asked what the School Division was doing to recruit and retain minority teachers; whereupon, Dr. Bishop explained that the Division was reaching out to the graduates of Historically Black Colleges and Universities (HBCU). But there was a teacher shortage; and unfortunately, the School Division lost 14 minority professionals and hired 15. However, on a positive note, she mentioned three professionals were offered full scholarships to attend graduate school programs. Dr. Bishop emphasized that it was best to grow your own teachers and that program was strong. Chairman Lewis added that in instances whereby minorities might struggle in their positions, mentors have been assigned to provide assistance. Council Member Ferris asked about the schools' process to address parents and complaints; whereupon, Chairman Lewis advised that every concern was taken seriously and addressed by the School Board. Trustee Cathey mentioned the School Board was presented with a petition regarding high teacher turnover and accreditation in which he and Trustee Rottenborn interviewed persons and investigated the matter. With regard to engaging citizens comments at School Board meetings, Trustee Cathey replied no participation is encouraged, but the Board does reach out to the citizens. Regarding policy to address concerns; Chairman Lewis replied that most matters were referred to the Administration for response. 30 Dr. Bishop explained that the Division was benchmarked against other localities with regard to salary adjustments and the "SAG" was addressed and fixed at the June School Board meeting. 65 RCPS 2016-17 Scale Revised as of June 2016 _....,.:;....- 0 60 Pool Average 0 ~ (As of June 2016; used 2015-16 scales where 2016-17 were not ~ 55 yet available! ~ RCPS Original ni 2016-17 Stale ~ 50 t: <{ 45 40 Years of Service 35 f) 2' 4 s s Hi 12 14 16 1a :zo n 2-1 ;?to 2s JO ,.J1 She added that the Division was considered highly competitive in year one through five and decent in years six through 20. But in exit interviews, it was noted employees were leaving to seek higher wages. At the time of a Board meeting, 42 employees had resigned, and after the Board meeting, only six resigned, which placed the Division in a highly competitive position. And in June, she remarked there were 80 positions to fill and currently are only five left to fill. Dr. Bishop advised that there were approximately 590 homeless students at the end of the last school year, with the School Division raising $27,000.00 to address the issue, adding funds would continue to be raised during the holiday season. Following discussion, Mayor Lea thanked everyone for the constructive dialogue and advised that education was always the number one priority. Dr. Bishop announced that the Convocation would be held on August 18 at 9:00 a.m., at the Berglund Center. Vice-Mayor Price invited everyone to the Third Annual Youth Summit on August 5 at 10:00 a.m., at William Fleming High School. Chairman Lewis thanked the Council for its support and invited everyone to tour the facility to see the improvements. There being no further business, Chairman Lewis declared the School Board meeting adjourned at 11:10 a.m.  31 At 11:00 a.m., Mayor Lea declared the Council meeting in recess to be reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., for an Informal Session. At 11:42 a.m., the Council meeting reconvened in the Council Chamber, with Mayor Lea presiding; and all Members of the Council in attendance, calling attention to the following items for action: CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, comm1ss1ons and committees appointed by Council, pursuant to Section 2.2 3711 (A)(1 ), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) • Council Member Bestpitch moved that Council concur in the request of the Mayor to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. CITY COUNCIL-CITIZEN OF THE YEAR: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss the 2016 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(1 0), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Mayor to convene in Closed Meeting as abovementioned. The motion was seconded by Vice-Mayor Price and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. 32 CITY-OWNED PROPERTY: A communication from the City Manager requesting -"" that the Council convene in a Closed Meeting to discuss the disposition of City-owned property located at 1015 Jamison Avenue, S. E., Official Tax Map No. 4120808, where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Vice-Mayor Price and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. CITY-OWNED PROPERTY: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City-owned property located at 13 Church Avenue, S. E., Official Tax Map No. 4011706, where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0.  33 CITY-OWNED PROPERTY: A communication from the City Manager requesting that the Council convene in a Closed Meeting to discuss the disposition of City-owned properties located at 2750 Hoover Street, N. W., Official Tax Map No. 2430601, and 1201 Prillaman Avenue, N. W., Official Tax Map No. 2440715, where discussion in an open meeting would adversely affect the bargaining or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the City Manager to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. CITY COUNCIL: A communication from the City Attorney requesting that Council convene in a Closed Meeting regarding consultation with legal counsel and briefing by staff pertaining to actual litigation, where such consultation and briefing in an open meeting would adversely affect the negotiating or litigating position of City Council, pursuant to Section 2.2 3711 (A)(7), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Dykstra moved that Council concur in the request of the City Attorney as abovementioned. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. 34 CITY COUNCIL: A communication from the City Attorney requesting that Council convene in a Closed Meeting regarding consultation with legal counsel and briefing by staff pertaining to actual litigation, where such consultation and briefing in an open meeting would adversely affect the negotiating or litigating position of City Council, pursuant to Section 2.2 3711(A)(7), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Attorney to convene in a Closed Meeting as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. BRIEFINGS: Bulk and Brush Collection Update Frank (Skip} Decker, Solid Waste Manager, gave an update on Brush Collection regarding brush collection resources, brush pile criteria, and collection options. He pointed out that in conjunction with the introduction of Single Stream Recycling, Solid Waste Management modified bulk and brush requirements on October 5, 2015. Mr. Decker shared two options: . .  35 Option A • Provide collection of intermediate brush piles by combining with bulk collection • Additional labor required to supplement bulk collection Option B • Provide a separate collection of intermediate brush piles (See copy of presentation on file in the City Clerk's Office.) Following discussion regarding the options, Council supported the City continue with Option A. At 12:32 p.m., the Mayor declared the Council Meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, and thereafter to be reconvened at 2:00p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Lea presiding. PRESENT: Council Members Michelle L. Dykstra (arrived late), Raphael E. Ferris, John A. Garland, Anita J. Price, David B. Trinkle, William D. Bestpitch and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. OFFICERS PRESENT: Christopher P. Morrill, City Manager, Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Christopher B. Bordeaux, Pastor, Church of Christ Scientist Roanoke. At this point, Council Member Dykstra entered the meeting (2:01 p.m.). The Mayor asked for a Moment of Silence in memory of Joel Richert, a resident of Old Southwest and neighborhood activist; Police Officer Najee Tynes; and Sylvia Coleman, President, Virginia Baptist Association Women's Auxiliary Association, respectfully. The Pledge of Allegiance to the Flag of the United States of America was led by the Mayor. 36 PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT-FINANCE: Mayor Lea announced that Certificates of Achievement for Excellence in Financial Reporting has been awarded to the City of Roanoke by the Government Finance Officers Association of the United States and Canada for its Comprehensive Annual Financial Report (CAFR), the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. The Mayor presented the Certificates to Rene Satterwhite, Finance Accounting Supervisor; and the Retirement Administration Staff, Roanoke Pension Plan. HEARING OF CITIZENS UPON PUBLIC MATIERS: MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N. W., appeared before the Council once again regarding termination from City employment. Without objection by the Council, the Mayor referred the matter to the City Attorney and City Manager. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. Mayor Lea called attention to two requests for public hearings from the City Manager. MINUTES: Minutes of the regular meetings of Council held on Monday, April 4, 2016 and Monday, April18, 2016; and a recessed meeting held on Thursday, April28, 2016, were before the body. (See copy of minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0.  37 LEASE-ZOO: A communication from the City Manager requesting that the City Clerk be authorized to schedule· and advertise a public hearing for August 15, 2016 at 7:00p.m., or at such other date and time as soon thereafter as deemed appropriate by the City Manager, to consider the lease of property to the Blue Ridge Zoological Society of Virginia, Inc., was before the Council. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea·7. NAYS: None·O. LEASE: A communication from the City Manager requesting that the City Clerk be authorized to schedule and advertise a public hearing for August 15, 2016 at 7:00p.m., or at such other date and time as soon thereafter as deemed appropriate by the City Manager, on a proposed lease agreement with Richard E. and Cassie M. Beverly for property located at 2410 Mason Mill Road, N. E., was before the Council. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the City Manager as abovementioned. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea·7. NAYS: None·O. VISIT VIRGINIA'S BLUE RIDGE BOARD: A communication from the City Clerk advising of the resignation of Thomas T. Cullen as a City representative of the Visit Virginia's Blue Ridge Board of Directors, effective immediately, was before the Council. (See communication on file in the City Clerk's Office.) 38 Council Member Ferris moved that Council accept the resignation and receive and file the communication. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. ANNUAL REPORTS-ROANOKE PENSION PLAN: Annual Report of the City of Roanoke Pension Plan Board of Trustees for Fiscal Year ended June 30, 2016, was before the Council. (See Annual Report on file in the City Clerk's Office.) Council Member Ferris moved that the Annual Report be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. ANNUAL REPORTS-PENSION: Annual Report of the Pension Investment Committee, Subcommittee of the City of Roanoke Pension Plan Board of Trustees for Fiscal Year ended June 30, 2016, was before the Council. (See Annual Report on file in the City Clerk's Office.) Council Member Ferris moved that the Annual Report be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. ANNUAL REPORTS-DEFINED CONTRIBUTION: Annual Report of the City of Roanoke Pension Plan, Defined Contribution Board for Fiscal Year ended June 30, 2016, was before the Council. (See Annual Report on file in the City Clerk's Office.)  39 Council Member Ferris moved that the Annual Report be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. ANNUAL REPORTS-FINANCE BOARD: Annual Report of the City of Roanoke Finance Board for Fiscal Year ended June 30, 2016, was before the Council. (See Annual Report on file in the City Clerk's Office.) Council Member Ferris moved that the Annual Report be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. ROANOKE VALLEY RESOURCE AUTHORITY: A communication from Peggy Bishop, Secretary, Roanoke Valley Resource Authority, transmitting a certified copy of Resolution RA#2016-727 adopting a schedule of rates, fees and charges for the use of the Authority's system, effective July 1, 2016; and Roanoke Valley Resource Authority Waste Disposal Fees and Charges as of July 1, 2016, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the communication be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. 40 OATHS OF OFFICE~ROANOKE ARTS COMMISSION-ROANOKE VALLEY JUVENILE DETENTION CENTER COMMISSION-CITY PLANNING COMMISSION- YOUTH SERVICES CITIZEN BOARD: Reports of qualification of the following individuals were before the Council: Cari C. Gates as a member of the Roanoke Arts Commission for a three- year term of office ending June 30, 2019; Sherman M. Stovall as the Alternate City representative of the Roanoke Valley Juvenile Detention Center Commission for a four-year term of office ending June 30, 2020; Paula Page Williams as a member of the City Planning Commission to fill the unexpired term of Chad A Van Hyning ending December 31, 2016; and Joyce W. Watkins as a member of the Youth Services Citizen Board for a three-year term of office ending June 30, 2019. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: CITY-OWNED PROPERTY-TRANSPORTATION: A communication from the City Manager requesting that Council schedule a public hearing for Monday, August 1, 2016 at 2:00p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to convey of an approximate 0.46 acre parcel of City-owned property located along Jae Valley Road in Roanoke County, Virginia, designated as Roanoke County Tax Map No. 089.00-01-22, to the Commonwealth of Virginia Department of Transportation (VDOT), for the construction, maintenance and/or operation of a public transportation facility in connection with VDOT's Route 116 Highway Project 0116-080- 101, RW-201, the matter was before the body.  41 Legal advertisement of the public hearing was published in The Roanoke Times on Friday, July 15, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of a contract to convey the abovementioned City-owned property, subject to approval as to form by the City Attorney .. {For full text, see report on file in the City Clerk's Office.) Council Member Trinkle offered the following ordinance: (#40588-080116) AN ORDINANCE authorizing the City Manager to execute the necessary documents providing for the conveyance of a parcel of City-owned property, being approximately 0.46 acres, located along Jae Valley Road, in Roanoke County, Virginia, designated as Roanoke County Tax Map No. 089.00-01-22, to the Commonwealth of Virginia Department of Transportation (VDOT), upon certain terms and conditions; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 386.) Council Member Trinkle moved the adoption of Ordinance No. 40588-080116. The motion was seconded by Ferris. The City Manager further advised that the project's primary function is for the bridge replacement over Back Creek; the highway project is approximately 3.3 acres long and affects nine properties on both sides of Route 116; and VDOT's offer to acquire the property is $6,300.00. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no questions and/or comments by the Council Members, Ordinance No. 40588-080116 was adopted by the following vote: A YES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. 42 PETITIONS AND COMMUNICATIONS: ROANOKE CULTURAL ARTS: Susan Jennings, Public Arts Coordinator, gave background information encompassing the Roanoke Cultural Endowment; and Shaleen Powell, Executive Director, provided a progress report regarding the start-up efforts of the Roanoke Cultural Endowment since briefing to the Council in April 2015. (See annual update on file in the City Clerk's Office.) Following positive comments by Members of the Council, Mayor Lea advised the remarks would be receive and filed. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: DONATIONS-POLICE DEPARTMENT: The City Manager submitted a written communication recommending acceptance of a donation of at least three automated external defibulators from the Firehouse Subs Public Safety Foundation to the Roanoke Police Department. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40589-080116) A RESOLUTION authorizing acceptance of a donation from Firehouse Subs Public Safety Foundation to the Roanoke City Police Department for at least three Automated External Defibulators, and authorizing execution of any and all necessary documents to accept the donation. (For full text of resolution, see Resolution Book No. 78, page 387.) Council Member Ferris moved the adoption of Resolution No. 40589-080116. The motion was seconded by Vice-Mayor Price and adopted by the following vote: A YES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0.  43 ARTS-DONATIONS: The City Manager submitted a written communication recommending acceptance of a donation of Art for the Public Art Collection from the Estate of William and Mary Jane Burtch. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40590-080116) A RESOLUTION authorizing acceptance of a donation of fourteen ( 14) works of art from the Estate of William and Mary Jane Burtch to the City of Roanoke and authorizing execution of any and all necessary documents to accept the donations. (For full text of resolution, see Resolution Book No. 78, page 388.) Council Member Bestpitch moved the adoption of Resolution No. 40590-080116. The motion was seconded by Council Member Trinkle. Following remarks by the Public Art Coordinator regarding various pieces of artwork received by the City from regional artists, Resolution No. 40590-080116 was adopted by the following vote: A YES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. BUDGET-TRANSPORTATION: The City Manager submitted a written communication recommending acceptance and appropriation of Virginia Department of Transportation funds for the Colonial Avenue Improvement Project; and execution of the VDOT Standard Project Administration Agreement. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40591-080116) A RESOLUTION accepting the Virginia Department of Transportation's (VDOT) award to the City in the total amount of $4,176,624.00 for the Colonial Avenue Improvements project; authorizing the City Manager to execute a VDOT Standard Project Administration Agreement for Federal-aid Projects and Appendix A for the Highway Safety Improvement Program ("HSIP"); and authorizing the City Manager to take certain other actions in connection with the above matters and project. (For full text of resolution, see Resolution Book No. 78, page 389.) 44 Council Member Ferris moved the adoption of Resolution No. 40591-080116. The motion was seconded by Council Member Bestpitch. Council Member Ferris expressed appreciation to former Council Member Court G. Rosen and William Fralin, as members of the Commonwealth Transportation Board of approval for full funding under the prioritization process. Following a detailed overview of the project, roadway improvements coinciding with changes proposed at Virginia Western Community College to include a new 1,000 space parking garage on the southeast side of Colonial Avenue with a net increase of 600 parking spaces and a new Science, Technology, Engineering and Mathematics (STEM) building, Resolution No. 40591-080116 was adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. Council Member Ferris offered the following budget ordinance: (#40592-080116) AN ORDINANCE to appropriate funding from the Virginia Department of Transportation Funds to the Colonial Avenue Improvements project, amending and reordaining certain sections of the 2016 - 2017 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 390.) Council Member Ferris moved the adoption of Budget Ordinance No. 40592- 080116. The motion was seconded by Council Member Bestpitch and adopted by the following vote: A YES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. BUDGET-GRANTS: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the FY17 Urban and Community Forestry Grant from the Virginia Department of Forestry to staff a part-time Urban Forestry Planner. (For full text, see communication on file in the City Clerk's Office.)  45 Council Member Bestpitch offered the following resolution: (#40593-080116) A RESOLUTION accepting a FY 2017 Urban and Community Forestry Grant to fund a part-time Urban Forestry Planner to work under the Urban Forester, and authorizing the execution of any required documents in connection therewith, upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 78, page 391.) Council Member Bestpitch moved the adoption of Resolution No. 40593-080116. The motion was seconded by Vice-Mayor Price. Following comments by Council Member Bestpitch regarding progress of the Urban Forestry Plan; benefits of tree canopy planted or preserved for stormwater fee credits; management of the commemorative Tree Program, and coordination of the Roanoke Tree Steward Program, Resolution No. 40593-080116 and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. Council Member Bestpitch offered the following budget ordinance: (#40594-080116) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Urban and Community Forestry Grant, amending and reordaining certain sections of the 2016 - 2017 General and Grant Funds Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 392.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40594- 080116. The motion was seconded by Vice-Mayor Price and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. 46 AIRPORT: The City Manager submitted a written communication recommending authorization to enter into an agreement between the City of Roanoke and the Roanoke-Blacksburg Regional Airport to clarify criminal investigation responsibilities and extend the Airport Police Department authority to adjacent highways. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40595-080116) AN ORDINANCE authorizing the City Manager to enter into an agreement by and between the City of Roanoke, the Roanoke Regional Airport Commission on behalf of the Roanoke-Blacksburg Regional Airport Police/Public Safety Department to clarify criminal investigation responsibilities and extend Airport Police authority to adjacent highways, upon certain terms and conditions, and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 393.) Council Member Ferris moved the adoption of Ordinance No. 40595-080116. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. COMMENTS OF CITY MANAGER: The City Manager offered the following comments: Third Annual Roanoke Youth Summit • The event will be hosted by Vice-Mayor Anita James Price and the Roanoke Youth Services Citizen Board • Date: Saturday, August 6 • Location: William Fleming High School • The event will begin at 10:00 a.m. • Admission is free and the event is open to youth and parents • Activities will include a Running Man Challenge, with door prizes for the winners, music provided by OJ Freddie Mac, an obstacle course, and lunch. Youth and their parents/guardians will also participate in separate discussion groups on topics including health and nutrition, internet use, and financial stability.  47 Upcoming Events • Saturday, August 6, Parks & Arts at Mountain View Recreation Center, 12:00 noon to 3:00 p.m. • Sunday, August 7, Budweiser Summer Series: Lee Brice will perform in the Elmwood Park Amphitheater, 7:00p.m. • Saturday, August 27, Parks & Art will conclude in Elmwood Park, 12:00 noon to 3:00p.m. o That afternoon, the Deschutes Street Pub will take place into the evening, raising funds for four of our non-profits; also include local music during event Social Media Our Social Media is receiving national attention. In July 2016, we had some of our best participation ever new "Likes" went up 93%, 254,000 total video views using "Facebook Live," 427,000 posts were liked, commented, or shared, and a 2.38 million total page reach. • Timothy Martin was named one of the Top 100 lnfluencers in Local Government by an organization known as Emerging Local Government Leaders; Christopher Morrill was also included in that list. Only two cities (Roanoke and Las Vegas) in the nation had two staff members included. • National Night Out is Tuesday, August 2. Goal is to heighten crime and drug prevention awareness, generate support for and participation in local anti- crime programs; strengthen neighborhood spirit; focus on building stronger ties between neighborhoods, the community, and our public safety. We ask that residents take advantage of this opportunity. In connection with Youth Summit, Mayor Lea remarked that youth employment agencies would be in attendance to share information regarding job opportunities for youth. CITY ATTORNEY: BONDS-BROADBAND: The City Attorney submitted a written report recommending execution of a Service Agreement and the First Amendment to support agreement in connection with a bond issuance, in the amount of up to $3 million, by the Roanoke Valley Broadband Authority through the Virginia Resource Authority. (For full text, see report on file in the City Clerk's Office.) 48 Council Member Ferris offered the following resolution: (#40596-080116) A RESOLUTION authorizing the proper city officials to execute a Service Agreement (the "Service Agreement") among the City of Roanoke and the City of Salem, Virginia (the "Cities"), Roanoke County, Virginia (the "County"), the Roanoke Valley Broadband Authority (the "RVBA"), and the Virginia Resources Authority ("VRA"), and a First Amendment to Support Agreement (the "First Amendment") among the Cities, the RVBA and VRA, subject to certain terms and conditions; and authorizing the City Manager to take certain other actions in connection with the Service Agreement and the First Amendment; and providing for an effective date. (For full text of resolution, see Resolution Book No. 78, page 394.) Council Member Ferris moved the adoption of Resolution No. 40596-080116. The motion was seconded by Council Member Trinkle. After Council Member Ferris expression of appreciation to the regional localities for joining the City in said venture, Resolution No. 40596-080116 and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. TAXES: The City Attorney submitted a written report recommending reinstatement of real estate rehabilitation tax exemption; and request for refund on real estate located at 303 Jefferson Street, S. W., designated as Official Tax Map No. 1011806. (For full text, see report on file in the City Clerk's Office.)  49 Council Member Trinkle offered the following resolution: {#40597-080116) A RESOLUTION authorizing and directing the City Treasurer to refund an overpayment of an erroneous assessment of real estate taxes on real property located at 303 Jefferson Street, S. W., designated as Roanoke Official Tax Map No. 1011806 ("Property"), owned by IP Properties, LLC, for the 2015-2016 tax year, in accordance with the provisions of Section 58.1-3981(A) of the Code of Virginia (1950) as amended; reinstating the partial real estate tax exemption rehabilitation credit on the Property retroactive to July 1, 2015; and authorizing such tax refund to be applied by the City administratively in the form of a credit to the real estate taxes, including the special downtown assessment and stormwater fee, that become due on the Property commencing with the 2016-2017 tax year; upon certain terms and conditions. (For full text of resolution, see Resolution Book No. 78, page 397.) Council Member Trinkle moved the adoption of Resolution No. 40597-080116. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: Non e-O. REPORTS OF COMMITTEES: SCHOOLS: The Roanoke City School Board submitted a written report requested authorization to execute temporary loan agreements with Fifth Third Bank for the purpose of securing one or more credit cards in the name of the School Division; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Vice Mayor Trinkle offered the following resolution: (#40598-080116) A RESOLUTION authorizing the School Board to enter into a commercial card service agreement with Fifth Third Bank for the purpose of issuance of one or more credit cards to the Schools. (For full text of resolution, see Resolution Book No. 78, page 399.) 50 Council Member Trinkle moved the adoption of Resolution No. 40598-080116. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OR ORDINANCES AND RESOLUTIONS: BUDGET: Ordinance No. 40587-080116, appropriating funding from the Foundation for Roanoke Valley for a Bridges Out of Poverty workshop, having previously been before the Council for its first reading on Monday, July 18, 2016, read and adopted on its first reading and laid over, was again before the Council for its second and final reading. Council Member Bestpitch offered the following ordinance: (#40587-080116) AN ORDINANCE appropriating funding from the Foundation for Roanoke Valley for a Bridges Out of Poverty workshop, amending and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations. (For full text of Budget Ordinance, See Ordinance Book No. 78 page 385.) Council Member Best pitch moved the adoption of Ordinance No. 40587-080116. The motion was seconded by Vice-Mayor Price and adopted by the following vote: A YES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. MOTION AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: YOUTH SUMMIT: Vice-Mayor Price announced the 2016 Youth Summit will be held on Saturday, August 6, 2016, at William Fleming High School for middle and high school students beginning at 10:00 a.m., with discussion groups held regarding issues relevant to students and their parents.  51 DECEASED PERSONS-NEIGHBORHOODS: Council Member Bestpitch recognized the tremendous work performed by the late Joel Richert in transforming the old southwest neighborhood, noting her tireless efforts and tenacity in obtaining the historic district designation for the neighborhood. ARTS-PARKS: Council Member Dykstra announced that another Parks and Arts event will be held on Saturday, August 6, 2016, at the Mountain View Recreation Center at 12:00 noon-3:00p.m., with free music and activities for everyone. At 3:13 p.m., the Mayor declared the Council meeting in recess for continuation of a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building. At 5:04 p.m., the Council meeting reconvened in the Council Chamber, Mayor Lea presiding, and all Members of the Council in attendance. COUNCIL: With respect to the Closed Meeting just concluded, Council Member Dykstra moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. NAYS: None-0. OATHS OF OFFICE-MILL MOUNTAIN ADVISORY BOARD: The Mayor called attention to a vacancy creared by the expiration of the three-year term of office of Dr. Nancy Dye as a member of the Mill Mountain Advisory Board ending June 30, 2016; whereupon, he opened the floor for nominations. Council Member Garland placed in nomination the name of David Perry. There being no further nominations, Mr. Perry was appointed to replace Dr. Dye as a member of the Mill Mountain Advisory Board for a term ending June 30, 2019, by the following vote: FOR MR. PERRY: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. 52 OATHS OF OFFICE-ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY: The Mayor called attention to the upcoming expirations of the four-year terms of office of Andrew Anguiano, Edward Garner and Duane Smith as Commissioners of the Roanoke Redevelopment and Housing Authority ending August 31, 2016; whereupon, he opened the floor for nominations. Council Member Garland placed in nomination the names of Andrew Anguiano, Edward Garner and Duane Smith. There being no further nominations, Messrs. Anguiano, Garner and Smith were reappointed as Commissioners of the City of Roanoke Redevelopment and Housing Authority for terms of four years, each, ending August 31, 2020, by the following vote: FOR MESSRS. ANGUIANO, GARNER AND SMITH: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. OATHS OF OFFICE-WESTERN VIRGINIA WATER AUTHORITY: The Mayor called attention to the expiration of the four-year term of office of Harvey D. Brookins as a City representative of the Western Virginia Water Authority Board of Directors ended June 30, 2016; whereupon, he opened the floor for nominations. Council Member Garland placed in nomination the name of Harvey Brookins. There being no further nominations, Mr. Brookins was reappointed as a City representative of the Western Virginia Water Authority for a term of four years ending June 30, 2020, by the following vote: FOR MR. BROOKINS: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. OATHS OF OFFICE-ROANOKE VALLEY ALLEGHANY REGIONAL COMMISSION: The Mayor called attention to a vacancy on the Roanoke Valley- Alleghany Regional Commission to fill the unexpired term of office of Jerry Smith ending June 30, 2018; whereupon, he opened the floor for nominations. Council Member Garland placed in nomination the name of Courtney Campbell. There being no further nominations, Mr. Campbell was appointed as a City representative of the Roanoke Valley-Alleghany Regional Commission to fill the unexpired term of Jerry Smith ending June 30, 2018, by the following vote: FOR MR. CAMPBELL: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7.  53 OATHS OF OFFICE-BUILDING AND FIRE CODE BOARD OF APPEALS: The Mayor called attention to a vacancy created by the expiration of the term of office of Nelson D. Reed as a Citizen at Large representative on the Building and Fire Code Board of Appeals ended June 30, 2015; whereupon, he opened the floor for nominations. Council Member Garland placed in nomination the name of Mark Garland. There being no further nominations, Mr. Garland was appointed to replace Mr. Reed as a citizen at Large representative of the Building and Fire Code Board of Appeals for a term ending June 30, 2018, by the following vote: FOR MR. GARLAND: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. OATHS OF OFFICE-ARCHITECTURAL REVIEW BOARD: The Mayor called attention to a vacancy created by the resignation of Mary V. H Dykstra as a member of the Architectural Review Board for a term of office ending October 1, 2016; whereupon, he opened the floor for nominations. Council Member Garland placed in nomination the name of John Missel!. There being no further nominations, Mr. Missell was appointed as a member of the Architectural Review Board to fill the unexpired term of office of Mary V. H. Dykstra ending October 1, 2016; and for an additional four-year term of office ending October 1, 2020, by the following vote: FOR MR. MISSELL: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. OATHS OF OFFICE-FAIR HOUSING BOARD: The Mayor called attention to a vacancy on the Fair Housing Board created by the resignation of Alesha Allen for a term ending March 31, 2019; whereupon, he opened the floor for nominations. Council Member Garland placed in nomination the name of Stephen Grammer. There being no further nominations, Mr. Grammer was appointed to fill the unexpired term of office of Alesha Allen as a member of the Fair Housing Board ending March 31, 2019, by the following vote: FOR MR GRAMMER: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. 54 OATHS OF OFFICE-YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to a vacancy created by the expiration of the three-year term of office of Heidi Schmidt as a Citizen at Large representative on the Youth Services Citizen Board ended June 30, 2016; whereupon, he opened the floor for nominations: Council Member Garland placed in nomination the name of Lorena Wilson. There being no further nominations, Ms. Wilson was appointed to replace Ms. Schmidt as a Citizen at Large representative of the Youth Services Citizen Board for a term ending June 30, 2019, by the following vote: FOR MS WILSON: Council Members Dykstra, Ferris, Garland, Price, Trinkle, Bestpitch, and Mayor Lea-7. Council Member Bestpitch moved that the City residency requirement for Harvey Brookins be waived in this instance. The motion was seconded by Council Member Dykstra and unanimously adopted. There being no further business to come before the Council, Mayor Lea declared the Council meeting adjourned at 5:08 p.m. APPROVED Sherman P. Lea, Sr. Mayor