City Council

111 ROANOKE CITY COUNCIL~REGULAR SESSION September 19, 2016 2:00p.m. The Council of the City of Roanoke met in regular session on Monday, September 19, 2016, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40579-070516 adopted by the Council on Tuesday, July 5, 2016. PRESENT: Council Members David B. Trinkle (arrived during the 7:00p.m. session), William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Lea. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT-PROCLAMATIONS: The Mayor declared the week of September 17- 23, 2016 as Constitution Week. {See ceremonial copy of proclamation on file in the City Clerk's Office.) Mayor Lea presented a ceremonial proclamation to Caroline Wehner, Regent, Nancy Christian Fleming Chapter, Daughters of the American Revolution. 112 ' "'· HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. FIREARMS: Daniel Highberger, 1627 Main Street, S. W., appeared before the Council regarding his constitutional right to bear firearms and to seek support to condemn the open carry gun restrictions. Jesse Warren, 407 Mountain Avenue, S. W., Apt. 2, appeared before the Council in opposition of a proposed gun ban, noting that the public needs to be educated rather than seek to ban certain magazines used in weapons. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion was desired, the item would be removed from the Consent Agenda and considered separately. STRAIGHT STREET: A communication from the City Attorney requesting that Council authorize the scheduling and advertisement of a public hearing to be held on October 3, 2016 at 2:00p.m., or as soon thereafter as the matter may be reached, or at such other date and time thereafter as deemed necessary by the City Manager, for City Council to reaffirm its intent for the City to convey Parcel 1A, containing 28.8908 acres, more or less, and Parcel 1B, containing 6.9357 acres, more or less, as shown on the August 31, 2016 survey, to Straight Street Roanoke Valley, Inc.; and to authorize the City Manager to execute Amendment No. 1 also provides that the closing date is on or before October 31, 2016, was before the body. (See communication on file in the City Clerk's Office.} Council Member Ferris moved that the Council concur in the request of the City Attorney as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.}  113 ANNUAL REPORTS-AUDIT COMMITTEE: Annual Report of the Audit Committee for Fiscal Year ending June 30, 2016, was before the Council. (See Annual Report on file in the City Clerk's Office.) Council Member Ferris moved that the Annual Report be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.) ANNUAL REPORTS-MILL MOUNTAIN: Annual Report of the Mill Mountain Advisory Board for the Year 2015- 2016, was before the Council. (See Annual Report on file in the City Clerk's Office.) Council Member Ferris moved that the Annual Report be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.) OATHS OF OFFICE-WESTERN VIRGINIA WATER AUTHORITY-ROANOKE REDEVLOPMENT AND HOUSING AUTHORITY: Reports of qualification of the following individuals were before the Council: Harvey D. Brookins as a City representative of the Western Virginia Water Authority for a four-year term of office ending June 30, 2020; and Andrew J. Anguiano as a Commissioner of the City of Roanoke Redevelopment and Housing Authority for a four-year term of office ending August 31, 2020. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) 114 Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor. Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: ARTS: Susan Jennings, Arts and Culture Coordinator, gave a presentation on the 2016 Writer on the Bus Program. (See copy of presentation on file in the City Clerk's Office.) Ms. Jennings called attention to a book written by Meghan L. Sharp, "Anywhere You're Going"; and introduced Tanary Saunders, a fifth grade student at Highland Park Elementary School, the writer's contest winner. Little Miss Saunders shared her writing with the Council. Following comments by the Council Members and expressions of appreciation to Little Miss Saunders, Mayor Lea advised that the presentation would be received and filed. CITY COUNCIL-PERSONNEL COMMITTEE: Council Member David B. Trinkle, Chairman, Roanoke City Council Personnel Committee, submitted a written communication advising of the expiration of the two-year terms of office of the City Attorney, City Clerk and Municipal Auditor ending September 30, 2016; and recommending reappointment of the officers for terms of two years, each, ending September 30, 2018. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that the Council concur in the recommendation of Council Member Trinkle as abovementioned. The motion was seconded by Council Member Price and adopted. -4  115 REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET-TRAFFIC: The City Manager submitted a written communication recommending acceptance and appropriation of funds from the Virginia Department of Transportation (VDOT) in connection with the Smart Scale Grant for the Edgewood Street Transit Accessibility Improvements Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40638-091916) A RESOLUTION accepting the Virginia Department of Transportation's (VDOT) award to the City in the total amount of $350,811.00 for the Smart Scale (HB2) program for the Edgewood Street Transit Accessibility Improvements project; authorizing the City Manager to execute a VDOT Standard Project Administration Agreement for Federal-aid Projects and Appendix A for the Transit Accessibility Improvements on Edgewood Street; and authorizing the City Manager to take certain other actions in connection with the above matters and project. (For full text of resolution, see Resolution Book No. 78, page 446.) Council Member Bestpitch moved the adoption of Resolution No. 40638-091916. The motion was seconded by Council Member Dykstra. Following comments by the Assistant City Manager for Operations in response to inquiries about funding for neighborhood improvements projects, Resolution No. 40638- 091916 was adopted by the following vote: A YES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.) 116 Council Member Bestpitch offered the following budget ordinance: (#40639-090616) AN ORDINANCE to appropriate funding from the Virginia Department of Transportation Funds to the Edgewood Street Transit Accessibility Improvements project, amending and reordaining certain sections of the 2016 - 2017 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 447.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40639- 091916. The motion was seconded by Council Member Dykstra and adopted by the following vote: A YES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.) BUDGET-GRANTS-FIRE-EMS: The City Manager submitted a written communication recommending acceptance and appropriation of grant funds from the Department of Fire Programs to supplement the Fire-EMS budget. (For full text, see communication on file in the City Clerk's Office.) Council Member Dykstra offered the following resolution: (#40640-091916) A RESOLUTION authorizing acceptance of the FY2017 Fire Programs Funds Grant made to the City of Roanoke by the Virginia Department of Fire Programs, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 477.) Council Member Dykstra moved the adoption of Resolution No. 40640-091916. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.)  117 Council Member Ferris offered the following budget ordinance: (#40641-091916) AN ORDINANCE appropriating funding from the Commonwealth of Virginia Department of Fire Programs, amending and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 477.) Council Member Ferris moved the adoption of Budget Ordinance No. 40641- 091916. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.) BUDGET-EQUIPMENT-GRANTS-E911: The City Manager submitted a written communication recommending acceptance and appropriation of grant funds from the Virginia E-911 Services Board to purchase a voice logging recorder system. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40642-091916) A RESOLUTION accepting the Public Safety Answering Point grant to the City from the Virginia E-911 Services Board, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 451.) Council Member Bestpitch moved the adoption of Resolution No. 40642-091916. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor NAYS: None-0. (Council Member Trinkle was not present when vote was taken.) 118 Council Member Ferris offered the following budget ordinance: (#40643-091916) AN ORDINANCE to appropriate funding from the Virginia E-911 Services Board Grant to the E-911 Upgrades Hardware/Software project, amending and re-ordaining certain sections of the 2016 - 2017 Department of Technology Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 452.} Council Member Ferris moved the adoption of Budget Ordinance No. 40643- 091916. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.) BUDGET-GRANTS-EQUIPMENT-FIRE/EMS: The City Manager submitted a written communication recommending amendment of the contract with Blue Ridge Rescue Suppliers for firefighter turnout gear. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40644-091916) A RESOLUTION authorizing the City Manager's execution of Amendment No. 1 to the City's Contract with Blue Ridge Rescue Suppliers, Inc., in an amount not to exceed a total amount of $150,000.00 for the 2017 fiscal year to cover the replacement of existing turnout gear and to purchase new gear for recruits. (For full text of resolution, see Resolution Book No. 78, page 453.) . "'  119 .,.. , Council Member Ferris moved the adoption of Resolution No. 40644-091916. The motion was seconded by Council Member Bestpitch and adopted by the following vote: A YES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.) Council Member Ferris offered the following budget ordinance: (#40645-091916) AN ORDINANCE to transfer funding from the General Fund Contingency account to the Fire EMS Operations Wearing Apparel account for personal protection equipment for Roanoke City Fire EMS, amending and reordaining certain sections of the 2016-2017 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 454.) Council Member Ferris moved the adoption of Budget Ordinance No. 40645- 091916. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.) FESTIVALS-CARILlON: The City Manager submitted a written communication recommending authorization to execute an agreement with Carilion Property Management for the use of 6 Riverside Parking Garage on October 14 - 16, 2016 in connection with the Roanoke GO Outside Festival. (For full text, see communication on file in the City Clerk's Office.) 120 Vice-Mayor Price offered the following resolution: (#40646-091916) A RESOLUTION authorizing execution of an Agreement with CHS, Inc., d/b/a Carilion Property Management, in connection with the use of 6 Riverside Parking Garage during the 2016 Roanoke GO Outside Festival. (For full text of resolution, see Resolution Book No. 78, page 454.) Vice-Mayor Price moved the adoption of Resolution No. 40646-091916. The motion was seconded by Council Member Dykstra and adopted by the following vote: A YES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.) COMMENTS OF CITY MANAGER: The City Manager offered the following comments: Politico magazine article • Roanoke was featured in Politico's "What Works" series on September 15 • Outlines the history of Roanoke as a city and its evolution • Includes quotes and photos of Roanoke leaders • This is a great retelling of Roanoke's story and how it has grown into the vibrant city it is today • Wonderful to have Roanoke featured on a national platform VML Town & City magazine • The July/August issue included an article titled "Broadband Comes to Roanoke Valley" • Explained the importance of developing the Roanoke Valley Broadband Authority • Highlighted the Authority's first milestone: the April 2016 launch of the 4 7-mile network in the cities of Roanoke and Salem • Discusses next steps for this important agency  121 Go Outside Festival (GO Fest) • October 14 - 16 at River's Edge Sports Complex • Free admission; some costs associated with specific activities • Includes more than 125 activities • This isn't a "sit in your seat" kind of event - attendees get involved by test driving a bike or stand-up paddleboard, learning to fly cast, joining one of 12 races, camping out, sampling craft beer, taking a survival class, etc. • Since 2011, GO Fest has grown remarkably - attracting over 25,000 people in 2015 • More information on Facebook at www.facebook.com/GOfestival or online at www.roanokegofest.com Voter's Education Program • Roanoke Public Libraries are partnering with multiple local organizations including Roanoke City Public Schools, NAACP, and the Roanoke Registrar's Office for a week of voter's education programs on September 26 - October 3. • Program features: • Information-available at library branches regarding changes to the precincts and polling places. • Voter registration-citizens can register to vote at any library branch. • Photo ID - DMV2Go will be at the Main Library September 27 and October 3 to create IDs. • A documentary film will be shown September 29, 6:00p.m., at the Main Library - "Alice's Ordinary People" - about Alice Tregay, an ordinary Chicago woman who stood up to injustice in her community and helped to register people to vote. • For more information, contact Roanoke Public Libraries at 853-2747. REPORT OF COMMITTEES: SCHOOLS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office) Vice-Mayor Price offered the following budget ordinance: (#40647-091916) AN ORDINANCE to appropriate funding from the Federal and Commonwealth grants and the Schools general funds for various educational programs, amending and reordaining certain sections of the 2016 - 2017 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 453.) 122 Vice-Mayor Price moved the adoption of Budget Ordinance No. 40647-091916. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.) UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: CONSERVATION-CELEBRATION: Council Member Bestpitch offered the following resolution recognizing the 20th Anniversary of the Blue Ridge Land Conservancy: (#40648-091 916) A RESOLUTION commending the Blue Ridge Land Conservancy upon its 20th anniversary. (For full text of resolution, see Resolution Book No. 78, page 455.) Council Member Bestpitch moved the adoption of Resolution No. 40648-091916. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.)  123 VIRGINIA MUNICIPAL LEAGUE: Council Member Ferris offered the following resolution designating Council Member Michelle Dykstra as the Voting Delegate, and Council Member John Garland as Alternate Voting Delegate for the Annual Business Session; and R. Brian Townsend, Assistant City Manager for Community Development, as Staff Assistant for the Annual Virginia Municipal League Business Meeting to be held on Tuesday, October 11, 2016 in Virginia Beach, Virginia: (#40649-091916) A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the Annual Business Session and meetings of the Urban Section of the Virginia Municipal League and designating a Staff Assistant for any meetings of the Urban Section. (For full text of resolution, see Resolution Book No. 78, page 457.) Council Member Ferris moved the adoption of Resolution No. 40649-091916. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Trinkle was not present when vote was taken.) MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: CITY COUNCIL-ECONOMIC DEVELOPMENT: Council Member Ferris recognized and expressed appreciation to the Council-appointed officials for their tireless efforts and dedication to the citizens and employees of the City of Roanoke, respectively. He also commended the Western Virginia Regional Industrial Facility Authority for their work to leverage economic growth and the great strides in regional communication and cooperation. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: NONE. 124 At 3:16p.m., the Council meeting was declared in recess for a Closed Session in the Council's Conference Room, Room 451, and thereafter to be reconvened at 7:00p.m., in the City Council Chamber. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Lea presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Mayor Lea. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Lea. PUBLIC HEARINGS: WIRELESS TELECOMMUNICATIONS-ZONING: Pursuant to Resolution No. 25523 adopted by the Council on Monday, April 6, 1981, the City Clerk having advertised a public hearing for Monday, September 19, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the City of Roanoke to consider an amendment to Vision 2001-2020, the City's Comprehensive Plan, by the adoption of a new Wireless Telecommunications Facilities Policy dated September 12, 2016, to replace the existing policy adopted by City Council on May 20, 2004, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Tuesday, August 30, 2016 and Tuesday, September 6, 2016. (See publisher's affidavit on file in the City Clerk's Office.)  125 The City Planning Commission submitted a written report recommending approval of the request to ensure that the City of Roanoke's practices with respect to wireless telecommunication technology comply with federal and state regulations, address advances in wireless telecommunications technology, minimize the visual impact of emerging wireless telecommunications facilities technology, and promote comprehensive wireless coverage and capacity in the City of Roanoke. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40650-091916) AN ORDINANCE approving the Wireless Telecommunication Facilities Policy dated September 12, 2016, and amending Vision 2001 - 2020, the City's Comprehensive Plan, to include such Wireless Telecommunication Facilities Policy; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 458.) Council Member Ferris moved the adoption of Ordinance No. 40650-091916. The motion was seconded by Council Member Trinkle. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. There being no comments by the Council Members, Ordinance No. 40650- 091916 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7. NAYS: None-0. BOUNDARIES-ENTERPRISE ZONES: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, September 19, 2016 at 7:00p.m., or as soon thereafter as the matter may be heard, to receive public comments with regard to approval of an amendment application for the boundaries of Enterprise Zone One A and its Subzone B, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, September 2, 2016 and Friday, September 9, 2016. (See publisher's affidavit on file in the City Clerk's Office.) 126 The City Manager submitted a written report recommending modification to the ··- 4 boundaries of Enterprise Zone One A and its Subzone 8, subject to approval by the Virginia Department of Housing and Community Development, with an effective date retroactive to a date approved by the Virginia Department of Housing and Community Development. (For full text, see report on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#40651-091916) A RESOLUTION authorizing the proper City officials to make boundary amendments to the City's Enterprise Zone One A and its Subzone 8 that will (i) delete certain areas currently within Enterprise Zone One A and (ii) will add certain areas not currently within them to Enterprise Zone One A and its Subzone B; authorizing the City Manager to apply to the Virginia Department of Housing and Community Development (VDHCD) for approval of such boundary amendments; and authorizing the City Manager to take such further action as may be necessary to obtain and implement such boundary amendments. (For full text of ordinance, see Resolution Book No. 78, page 459.) Council Member Trinkle moved the adoption of Ordinance No. 40651:091916. The motion was seconded by Vice-Mayor Price. Council Member Garland advised of a personal conflict of interest and read the following statement into record: "STATEMENT OF JOHN A. GARLAND I, John A. Garland, state that I have a personal interest in agenda item A.2. set for the 7:00 p.m. session of City Council for Monday, September 19, 2016, regarding proposed amendments to the boundaries of Enterprise Zone One A and its Subzone 8 because I am involved in real estate development projects, either personally or through companies in which I have an interest, that may be effected by such proposed amendments. Pursuant to Virginia Code Section 2.2-3112 (A)(2) (H), this statement constitutes my declaration of the transaction and the nature of my personal interest affected by this transaction. As a real estate developer, I am a member of a business, profession, occupation, or group the members of which are affected by the transaction and I am able to participate in the discussion and deliberations involving this transaction fairly, objectively, and in the public interest.  127 Therefore, I shall participate in the discussions and deliberations involving the proposed amendments to the boundaries of Enterprise Zone One A and its Subzone B. I ask that the City Clerk accept this statement and ask that it be made a part of the minutes of this meeting. Witness the following signature made this 19th day of September, 2016. S/John A. Garland John Garland Member of Council" (See Statement of Conflict of Interest on file in the City Clerk's Office.) The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Wayne Bowers, Director, Economic Development, gave an overview of the description changes to the Enterprise Zone. There being no additional questions and/or comments by the Council Members, Resolution No. 40651-091916 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7. NAYS: None-0. HOUSING: Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, September 19, 2016 at 7:00p.m., or as soon thereafter as the matter may be heard, to receive public comments on the City's Draft Consolidated Annual Performance and Evaluation Report (CAPER) for its Federal Housing and Urban Development (HUD) Funded Programs, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Thursday, August 18, 2016 and Friday, September 2, 2016. (See publisher's affidavit on file in the City Clerk's Office.) 128 Inasmuch as the deadline for receipt of citizen comments was 5:00p.m., the City Attorney opined that action on the matter must be deferred until a date certain; however, the public hearing could be held and thereafter closed. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Due to the deadline for filing of application with the Department of Housing and Urban Development being September 30, 2016, the Mayor advised tbat action on the matter would be taken during the Recessed Meeting of Council scheduled for Friday, September 23, 2016 at 8:30a.m., at the Raleigh Court Branch Library. CITY-OWNED PROPERTY-RECREATION: Pursuant to the instructions of the Council, the City Clerk having advertised a public hearing for Monday, September 19, 2016, at 7:00p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to convey two City-owned parcels of property on Jae Valley Road in Roanoke County, bearing Official Tax Map Nos. 089.00-03-29.01-0000 and 089.00- 03-29.02-0000, to Roanoke County for a public park facility with public access to Back Creek for canoe and kayak uses, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Friday, September 2, 2016. {See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of a Contract, including a Special Warranty Deed of Conveyance for the transfer of the property to Roanoke County, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.)  129 Council Member Trinkle offered the following ordinance: (#40652-091916) AN ORDINANCE authorizing the proper City officials to execute a Contract for Purchase and Sale of Real Property ("Contract") between the City of Roanoke, Virginia ("City"), and the County of Roanoke, Virginia ("Buyer"), to sell to Buyer certain real property located on Jae Valley Road, in Roanoke County, Virginia, designated as Roanoke County Official Tax Map Nos. 089.00-03-29.01-0000 and 089.00-03-29.02-0000 ("Property"), upon certain terms and conditions; the reservation of an access easement by the City across the Property to provide access to a public street for City-Owned property; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matters; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 461.) Council Member Trinkle moved the adoption of Ordinance No. 40652-091916. The motion was seconded by Council Member Ferris. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Following comments by the City Manager and several Council Members as to regional cooperation, i.e: City and County working together, to provide amenities to citizens and tourists, Ordinance No. 40652-091916 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7. NAYS: None-0. ANNEXATION: Pursuant to the instructions of the Council, the City Clerk having advertised a public hearing for Monday, September 19, 2016, at 7:00 p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to consider a boundary line adjustment between the City of Roanoke and Roanoke County situated along Williamson Road, N. E., in proximity to the former Happy's Flea Market development, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, August 29, 2016 and Monday, September 5, 2016. (See publisher's affidavit on file in the City Clerk's Office.) 130 The City Manager submitted a written report recommending execution of the Williamson Road Agreement between the County of Roanoke and the City of Roanoke agreeing to the proposed boundary adjustment; and authorization for the City Attorney to jointly file the necessary petition with the Circuit Court seeking an order approving the boundary line changes. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following ordinance: (#40653-091916) AN ORDINANCE authorizing the Mayor to execute an agreement between the County of Roanoke, Virginia, and the City of Roanoke, Virginia, relating to certain boundary line adjustments between those governmental entities and affecting properties presently located in Roanoke County along Williamson Road, U.S. Route 11 and 220; directing that certain other actions relating to such boundary line be taken as provided by law; authorizing the Mayor, the City Manager, and the City Attorney to take such further action as may be necessary to implement such agreement and boundary line adjustments; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 463.) Council Member Bestpitch moved the adoption of Ordinance No. 40653-091916. The motion was seconded by Council Member Dykstra. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Following comments by the City Manager, and there being no comments and/or questions by the Council Members, Ordinance No. 40653-091916 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7. NAYS: None-0. BOUNDARIES: Pursuant to the instructions of the Council, the City Clerk having advertised a public hearing for Monday, September 19, 2016, or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to consider a boundary line adjustment between the City of Roanoke and Roanoke County situated along Blue Hills Village Drive involving two parcels owned by the National Bank of Blacksburg, the ~·- matter was before the body.  131 Legal advertisement of the public hearing was published in The Roanoke Times on Monday, August 29, 2016 and Monday, September 5, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Manager submitted a written report recommending execution of the Blue Hills Village Drive Agreement between the County of Roanoke and the City of Roanoke agreeing to the proposed boundary adjustment, and authorization for the City Attorney to jointly file the necessary petition with the Circuit Court seeking an order approving the boundary line changes. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40654-091916) AN ORDINANCE authorizing the Mayor to execute an agreement between the County of Roanoke, Virginia, and the City of Roanoke, Virginia, relating to certain boundary line adjustments between those governmental entities and affecting properties presently located in Roanoke County between Challenger Avenue and Blue Hills Village Drive; directing that certain other actions relating to such boundary line be taken as provided by law; authorizing the Mayor, the City Manager, and the City Attorney to take such further action as may be necessary to implement such agreement and boundary line adjustments; and dispensing with the second reading of this ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 465.) Council Member Bestpitch moved the adoption of Ordinance No. 40654-091916. The motion was seconded by Council Member Dykstra. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. Following comments by the City Manager, and there being no comments and/or questions by the Council Members, Ordinance No. 40654-091916 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7. NAYS: None-D. 132 OTHER BUSINESS: ARCHITECTURAL REVIEW BOARD: The Mayor advised that Roy Bucher, President/Chairman, Chas. Lunsford Sons & Associates, has requested that his Petition for Appeal regarding the decision of the Architectural Review Board at its meeting of July 14, 2016, approving a Certificate of Appropriateness for an aluminum sign located at 20 E. Church Avenue, S. E., be withdrawn, inasmuch as the issue had since been resolved. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. GUNS: The following persons appeared before Council and spoke in opposition of a proposal to ban loaded weapons in public places and citizens' right to bear arms: Jay Pilot, 364 Koogler Drive, N. W., Crystal Carter, 202 Maplelawn Avenue, N. E. Daniel Highberger, 1627 Main Street, S. W. Nick Harvey, 1157 Wapiti Run Road, Moneta, Virginia 24121 There being no further business, at 7:59 p.m., the Mayor declared the meeting in recess to be reconvened on Friday, September 23, 2016, at 8:30 a.m., in the Community Room, Raleigh Court Library, 2112 Grandin Road, S. W., for the purpose of taking action to approve the 2015 - 2016 HUD Consolidated Annual Performance and Evaluation Report for the U. S. Department of Housing and Urban Development and the Annual Council Strategic Planning Work Session. The Council meeting reconvened on Friday, September 23, 2016, at 8:30 a.m., in the Community Room, Raleigh Court Library, 2112 Grandin Road, S. W., for the purpose of taking action to approve the 2015 - 2016 HUD Consolidated Annual Performance and Evaluation Report for the U. S. Department of Housing and Urban Development and meet in the Annual Council Strategic Planning Work Session, with Mayor Sherman P. Lea, Sr., presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra (arrived late), Raphael E. Ferris, John A. Garland, Anita J. Price and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum.  133 OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. OTHERS PRESENT: R. Brian Townsend, Assistant City Manager for Community Development; Sherman M. Stovall, Assistant City Manager for Operations; and R. B. Lawhorn, Budget Administrator. Mayor Lea welcomed everyone to the Strategic Planning Work Session and stated the purpose for the session was to approve the 2015 - 2016 HUD Consolidated Annual Performance and Evaluation Report for the U. S. Department of Housing and Urban Development and to hold the Annual Council Strategic Planning Work Session. HOUSING: The City Manager submitted a written communication recommending approval of the 2015 - 2016 HUD Consolidated Annual Performance and Evaluation Report (CAPER). (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#40655-092316) A RESOLUTION approving the 2015- 2016 HUD Consolidated Annual Performance and Evaluation Report (CAPER) regarding the United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program; and authorizing the City Manager to submit the CAPER to HUD. (For full text of resolution, see Resolution Book No. 78, page 467.) Council Member Trinkle moved the adoption of Resolution No. 40655-092316. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Ferris, Garland, Price and Mayor Lea-6. NAYS: None-0. (Council Member Dykstra was not present when the vote was recorded.) The City Manager opened up the session by thanking the City budget staff, introducing Paul Workman, Katie Davis and Acquanetta Harris, Budget Business Analysts respectively, in the Department of Management and reviewing the following items for discussion: 134 At this point, Council Member Dykstra entered the meeting. (8:38a.m.) • Alliance for Innovation Exercise • Setting the Stage o Vision, Guiding Principles, and Priorities • Revenue Trends • BFO Priorities/Offers • Reserves • Outside Agency and Public Arts Funding • FY2018 Strategic Issue Discussions • Priority Confirmation and Direction • CDBG Overview • Parking Fund Review • Capital Improvement Plan Overview • Budget Briefing Opportunities • What Should We Focus on? • Wrap-Up Alliance for Innovation Exercise Aisha Johnson, Assistant to the City Manager advised that "The Next Big Things Report" was created by the Alliance for Innovation; a Phoenix, Arizona based non-profit organization that prepares local governments for future challenges. By partnering with Arizona State University and the International City/County Management Association, the Alliance published the report in September 2015 focusing on what could impact communities 20 years from now. The report identifies four forces and 44 trends that could impact communities. The four forces include resources, technology, demographics, and governance. She highlighted the following four topics: Resources • The availability of resources is most closely tied to survival and the most important force. Resources include the food, water, air, habitat, and other material nature offers. Especially important are the resources that enable energy production. Trends and resource drivers related to this force include climate, ocean, space, energy, minerals, water, land, food, animals, and forest.  135 Technology • Technology includes the tools and knowledge we use to extract and transform resources into new products and capacities that make our lives more comfortable and convenient, or to develop capabilities beyond our physical bodies that allow us to go places and discover new realities. Trends and drivers related to this force include genetics, robotics, information, nanotechnology, healthcare, education, collaboration, virtual reality, games, telephony, manufacturing, infrastructure, and capital formation. Demographics • Demographics are the "who" behind society's changes. People are producers through physical and intellectual labor, so "who" is producing matters, e.g., Does your community have enough working people to support your very young and very old?; Do you have the right ratio of women to men?; Is there enough social cohesion among groups to ensure the good of the community? Trends and resource drivers related to this force include population growth, the developing world, industrialization, immigration, multiculturalism, multilingualism, nationalism, and conflict. Governance • Distribution and management of society's assets-resources, technology and people-are administered through the rule of law and the rule of markets. Of all the forces, governance is the most reactive, i.e., changes in resources, technology, and people often run ahead of governmenfs capability to deal with them. Trends and drivers related to this force include tribalism, market drivers, values, interests, beliefs, online communities, personalization, polarization, and identity politics. (See copy of presentation and full report on file in the City Clerk's Office.) R. B. Lawhorn, Budget Administrator, advised that as a part of the Budgeting for Outcome process, City departments and outside agencies submit requests for funding to encompass their activities and are assigned to one of the City's seven priorities based upon the content of the activity. He highlighted the following topics: • Vision Statement • Guiding Principles • City of Roanoke Priorities • Revenue Trends o Selected Taxes as a percent of Total Revenue- 2017 Adopted o Assessed Value of Real Property Increased $66,983,600 or 1.0% from 2016 o 2016 Real Estate Revenues Exceeded Previous Highest Year of 2012 136 o Sales Tax Receipts Increased from 2016 o Business/Professional/Occupational Licenses (BPOL) Increased $656,000 or 5.1% from 2016 o Prepared Food and Beverage Tax Increased $295,000 or 1.9% from 2016 o Transient Occupancy Tax Increased $294,023 or 6.8% from 2016 o Intergovernmental Revenues Have Not Yet Returned to Pre-Recession Levels o Revenue Adjusted for Inflation (The City has $22.7 Million Less in Buying Power in FY 2017 than in FY 2008) In response to an inquiry from Council Member Ferris with regard to the communications tax, the Director of Finance explained that the communications tax encompassed landline telephones, mobile telephones and cable lines. Council Member Ferris commented that the City needed to replace sales tax revenue with an alternative within the next five years because it would continue to deteriorate. Mr. Lawhorn continued with the presentation: • FY 2017 Budget • BFO Priority Allocations o Education o Safety o Human Services o Infrastructure o Good Government o Livability o Economy • Non-Departmental: $24,601,692 • 5 Year Financial Model • Reserves • Outside Agency Funding Discussion ensued with regard to many outside agency requests including Blue Ridge Behavioral Healthcare, Market Building Support, Mill Mountain Zoo and Virginia Cooperative Extension which were funded by agreement. Council Member Ferris inquired if the $2,880.00 allocated for the NCAA Championship, to be held in the City of Salem, was an in-kind contribution; whereupon, the City Manager replied that it was a cash contribution.  137 Council Member Trinkle asked how the City Works XPO and Co Lab funding benefited the City of Roanoke; whereupon, the Manager advised that the exposure and connections were extremely beneficial. • Percent for Arts Mr. Lawhorn explained that the annual budget for the Percent for the Arts program was equivalent to one percent of the construction cost for each new construction or major renovation of public buildings included in the Capital Improvement Plan, with a maximum allocation of $100,000.00 per eligible project. Council Member Bestpitch inquired if the Percent for Arts information could be reviewed in a projected three to five year timeframe and adjusted every year to provide some sense of what would be allocated. Council Member Trinkle added that with so much fluctuation in the projects, the equalization would not be feasible, but it would be great to have a formula in place to eliminate the fluctuations. At this point, Council Member Trinkle left the meeting. (12:02 p.m.) The Assistant City Manager for Community Development advised that for the current year the one percent was for the Williamson Road Library Project, but not deducted from that specific project, it was funded from the Capital Projects Fund; whereupon, the Assistant City Manager for Operations added that it was funded from excess debt funding as it was built in advance of debt issuance to allow for spending on one-time expenses. Mr. Townsend advised that based upon the Capital Improvement Program, that the requested information could be compiled and shared during the upcoming budget process. Mr. Stovall highlighted the following information: • FY 2017-2018 Strategic Issues/Challenges • Priority Confirmation and Direction Council Member Bestpitch suggested that the "All Other Revenues" category be reviewed and report back to Council on how much was indicated as State and Federal funding. 138 Council Member Ferris asked if every area for revenue generation had been looked at within the confines of the City Code, reviewed what other localities were doing or not doing in terms of generating revenue; whereupon, the City Attorney advised that based upon the City Code it was very limited as to what could be done and further advised that he would compile the information and report back to Council. Council Member Bestpitch brought to attention a discrepancy on the Real Estate Tax Statement and suggested that it be revised to read more clearly; whereupon, the City Manager agreed and noted the changes. The Assistant City Manager for Community Development highlighted the following topics: • HUD Overview He advised that annual funding for the Community Resources division was comprised of the Community Development Block Grant (CDBG), HOME Investment Partnership Program, Emergency Solutions Grant (ESG), as well as some additional program income that varies from year to year; and from 2004 to 2016, CDBG Entitlement funding had decreased by 31 percent and HOME funding decreased by 49 ~""' percent. He also noted that if grant funds of $30 million were received it would be used to supplement the General Fund in the Melrose-Orange Target Area (MOTA). Vice-Mayor Price inquired if the proposed plan for Horton Park and the Melrose Library Project were separate from the outcome of the Choice Neighborhood Award Grant; whereupon, Mr. Townsend indicated that those projects were not contingent upon the grant. Council Member Dykstra inquired if the CDBG funding was allocated by a formula or if the City applied for a certain amount of funds. Mr. Townsend advised that the City of Roanoke was an entitlement community and the funding amount was set annually by the United States Department of Housing and Urban Development (HUD). • Parking Fund Financial Review Council Member Dykstra suggested g1v1ng consideration to business owners having access to downtown parking at the residential rate in an effort to open up on- street parking spaces for citizens.  139 Mr. Townsend advised that there were 4,000 parking spaces downtown in which 3, 700 were paid spaces, so there was not enough spaces remaining to accommodate the business owners because within those 300 spaces hourly parkers were included. Council Member Ferris inquired if there were potential sites for a future parking facility needed in the downtown area; whereupon, the City Manager advised that the City does own parking lots and were looking at sites to purchase. The Assistant City Manager for Operations highlighted the following information: • Capital Improvement Plan Overview • Debt Issuance Planning FY 2017-2021 • Capital Improvements- Buildings • Capital Improvements· Economic Development • Capital Improvements - Parks • Capital Improvements - Schools • Capital Improvements - Storm Drains • Capital Improvements· Bridges, Streets & Sidewalks Discussion ensued with regard to a multi-modal station to accommodate passenger rail and bus transit; whereupon, Council Member Ferris suggested not to focus on the multi-modal aspect and just construct a station to accommodate passenger " rail. • Capital Improvements • Berglund Center Renovations • Projects not Currently in Capital Improvement Plan Mr. Stovall advised that the City was not successful in securing Smart Scale funding for the projects not currently in the Capital Improvement Program and until the City invested funding into those projects, scoring with the Smart Scale pogrom would be low. Council Member Bestpitch inquired if a private developer could share in those costs; whereupon, the City Manager advised that it was a possibility if a private developer could be secured. • FY 2018 Budget Briefings • Council Briefings: o January: Local Tax Projection, Non-Discretionary Cost Increases, Retirement, 5 Year Financial Plan o February: Price of Government, Offers by Priority, Capital Planning o March: Ranked Offers by Priority, Capital Planning 140 o April: Balancing Strategies, Revenue Adjustments/Enhancements, Capital Planning, Cash Funding for One-Time Expenses o April: Presentation of FY 2018 Recommended Budget o May: Budget Study and Adoption of FY 2018 Budget • What should we focus on? (See copy of presentation on file in the City Clerk's Office.) During a portion of discussion by the Council, the following items were considered: • Creation of a Master Calendar to include neighborhood organization activities • Removal of the upper case sentence structure from Council Consent Agenda There being no additional questions and/or comments by the Council, Mayor Lea expressed appreciation to the City staff for their hard work and great presentation. There being no further business, the Mayor declared the Recessed Meeting adjourned at 3:01 p.m. APPROVED ATTEST: ~(77·~4~ Stephanie M. Moon Reynolds, MMC Sherman P. Lea, Sr. City Clerk Mayor