City Council

141 ROANOKE CITY COUNCIL-REGULAR SESSION October 3, 2016 9:00a.m. The Council of the City of Roanoke met in regular session on Monday, October 3, 2016, at 9:00a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40579-070516 adopted by the Council on Tuesday, July 5, 2016. PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price, David B. Trinkle, and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr. requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.23711 (A)(1 ), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. 142 CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr. requesting that Council convene in a Closed Meeting to discuss the 2016 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(1 0), Code of Virginia (1950), was before the body. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. At 9:04a.m., the Mayor declared the Council meeting in recess for the convening of a Legislative Committee meeting in the Council Chamber, with Council Member Raphael E. Ferris, Chairman, presiding. At 10:47 a.m., the Council Meeting was reconvened in the Council Chamber, with Mayor Lea presiding, and all Members of the Council in attendance. He called attention to the following briefings: BRIEFINGS: Western Virginia Workforce Update: Jake Gilmer, Director, Western Virginia Workforce Development Board, gave an update on the following areas: • Workforce Demographics • Workforce Board Services Overview - Western Virginia Workforce Development Board: • Workforce Board Funded Programs • Youth Programs • Enhances Business Services  143 • Workforce System Updates o New Roanoke Workforce Center: o Workforce Credentials Grant • Regional Workforce Strategy, Brand, and Website (See copy of presentation in the City Clerk's Office.) Following the presentation, a brief discussion ensued with Vice-Mayor Price inquiring about the educational statistics of African-American students who have graduated. Wherein, Mr. Gilmer reported that less than 20% of African-American students have received a diploma, 40% have graduated from high school, 30% have some college, or have received an associate degree, and 10% have received a bachelor's degree or higher. Regarding the youth labor workforce participation, Council Member Bestpitch asked if statistics included students who work part-time or are full-time students working part-time, noting that findings could reflect youth unemployed and still in school. Mayor Lea stated that there was not enough information out in the community regarding the services of the Western Virginia Workforce Development Board. Vice- Mayor Price pointed out that the youth summer employment took a lot of hits this past summer. However, Mr. Gilmer shared the Board had employed approximately 30 students this past summer and the goal is to recruit 50 students to provide them with some work experience. Vice-Mayor Price informed Mr. Gilmer of the City's Youth Services Citizen Board to which Mr. Gilmer advised he would connect them with a ResCare Youth Services representative. Council Member Dykstra asked for information regarding the program for those youth who wanted to participate. Mr. Gilmer suggested interested participants should visit westernvaworkforcom.com website, or visit one of the three centers in Virginia Local Workforce Investment Area Ill located in Covington, Roanoke City and Rocky Mount, whereby each comprehensive center provides a full range of individual and business services; adding that the satellite center at The Villages at Lincoln provides additional access to workforce services. Mr. Gilmer also shared that the Board is working to establish a new center in the Roanoke area. Regarding the Workforce Credentials Grant, the City Manager said programs such as welding, dental assistance, hospitality, and CNA programs are potential apprenticeships that could be funded by the Workforce Grant. Council Member Bestpitch remarked that there has been an emphasis on mechatronics engineering - programs and the Regional Acceleration and Mentoring Program (RAMP) and he is glad to learn about the Workforce funded programs. 144 There being no additional comments by the Council, Mayor Lea advised that the briefing would be received and filed. Citizen-Centric Revenue: Dawn Hope Mullins, Assistant Municipal Auditor, gave an update on improving the customer service experience for the taxpayer by acquiring a centralized system among departments. Barbara Dameron, Director of Finance shared the total revenues for fiscal year 2016 was $270.8 million, noting that the City also receives capital project, grant, and stormwater fee revenues. Ms. Dameron also indicated other local tax revenues such as sales, trust, meals, and admissions taxes being collected on behalf of the City. Ms. Mullins stated that the goal is to improve the customer experience by developing efficient and effective processes and functions, implementing a centralized tax, billing, and cashiering system, and improving communication. Ms. Mullins shared a plan was through a cooperative effort created by the Office of the Treasurer, Office of the Commissioner of the Revenue, Municipal Auditing, Finance Department, Technology Department, Real Estate Valuation and the Human Resources Department. On October 15, 2016, the team began the process based on cooperative procurement goals and Ms. Mullins shared the accomplishments to date relative to communications, realignment and systems. She discussed next plans to continue working together on personnel transition plans, knowledge transfer, process documentation; along with identifying physical space requirements and development a plan to address additional space needs. During this process, the team will continue to work with the City Attorney's office on required code changes. (For full text, see copy of presentation in the City Clerk's Office.) Council Member Trinkle commented on this development of a centralized business center. Ms. Mullins agreed noting the goal is to create a one-stop shop center. She shared that there were plans to visit vendor reference sites and noted that Loudon County and the City of Norfolk has used the same suite of product that the City is interested in pursuing. Council Member Bestpitch thanked the team for sticking with the project and gave credit to the Municipal Auditor and Ms. Mullins for facilitating this conversion. Council Member Ferris also thanked the committee. Council Member Garland stated the work that each department accomplishes on a daily basis was commendable and recommended the committee select a product from an industry leader. There being no additional comments by the Council, the briefing was received and filed.  145 At 12:39 p.m., the Mayor declared the Council Meeting in recess for a Closed Meeting in Council's Conference Room, Room 451, and thereafter to be reconvened at 2:00p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Lea presiding. PRESENT: Council Members William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price, David B. Trinkle, and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Cynthia C. Keyser, Pastor, Christ Lutheran Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Lea. PRESENTATIONS AND ACKNOWLEDGEMENTS: SISTER CITIES: Council Member Trinkle offered the following resolution reaffirming the Sister City relationship among the City of Roanoke and Florianopolis, Brazil: (#40656-1 00316) A RESOLUTION reaffirming the Sister City relationship between the City of Florianopolis, Santa Catarina, Brazil and the City of Roanoke, Virginia; and authorizing the Mayor to execute any agreements or instruments necessary to recognize the continuing Sister City relationship between the City of Florianopolis and the City of Roanoke. (For full text of resolution, see Resolution Book No. 78, page 469.) Council Member Trinkle moved the adoption of Resolution No. 40656-100316. The motion was seconded by Council Member Bestpitch. Council Member Trinkle recognized the strong medical exchange relationship with Sister City Florianopolis. 146 Council Member Bestpitch called attention to cultural and medical exchange between all seven Sister Cities around the world; and urged surrounding governments to get engaged. In closing, he mentioned the Sister Cities display cases on the 2nd floor of the Noel C. Taylor Municipal Building. Following comments by Dr. Gustavo Pinto, Universidade do Sui de Santa Catarina, Brazil, Resolution No. 40656-100316 was adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. The Mayor presented a ceremonial copy of Resolution No. 40656-100316 to Dr. Pinto. PROCLAMATIONS-ARTS: Mayor Lea declared the month of October 2016 as National Arts and Humanities Month. (See ceremonial copy of the proclamation on file in the City Clerk's Office.) The Mayor presented a ceremonial copy of the proclamation to Susan Jennings, Arts and Culture Coordinator. ACTS OF ACKNOWLEDGEMENT-DEPARTMENT OF TECHNOLOGY- ROANOKE VALLEY BROADBAND AUTHORITY: Mayor Lea announced that the Department of Technology and the Roanoke Valley Broadband Authority were awarded the 2016 Governor's Technology Award for Cross-boundary Collaboration. Mayor Lea presented the Awards to Roy Mentkow, Director of Technology; and Frank Smith, President and CEO of the Roanoke Valley Broadband Authority, respectively. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. FIREARMS: The following persons appeared before Council and spoke about the adoption of an ordinance that prohibits firearms, ammunition, or components or a combination thereof at any Council meeting:  147 - Darry McCorkle, 3215 Allendale Street, S. W. Mary Nottingham, 3214 Allendale Street, S. W. Robin Barnhill, 2309 Brandon Avenue, S. W. Terry Huxhold, 1125 16th Street, S. E. Jean Edmunds, 2322 Rosalind Avenue, S. W. Catherine Koebel, 2625 Longview Avenue, S. W. Erin Rafferty, 631 Campbell Avenue, S. E. Grover Price, 2947 Cove Road, N. W. Khalid Jones, 504 11th Street, N. W CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and will be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the item would be removed from the Consent Agenda and considered separately. He called attention to a request for Closed Meeting regarding vacancies on Council-appointed bodies, and two requests for public hearing from the City Manager. ZOO-LEASES-CITY-OWNED PROPERTY: A communication from the Assistant City Manager for Community Development on behalf of the City Manager requesting that City Council schedule a public hearing for Monday, October 17, 2016 at 7:00p.m., or at such time as the matter may be heard, or at such other date and time as determined by the City Manager, to consider the lease of property to the Blue Ridge Zoological Society of Virginia, Inc., was before the body. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that the Council concur in the request of the City Manager as abovementioned. The motion was seconded by Vice-Mayor Price and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. 148 ATHLETICS-LEASES-FIRE/EMS: A communication from the Assistant City Manager for Community Development on behalf of the City Manager requesting that City Council schedule a public hearing for Monday, October 17, 2016 at 7:00 p.m., or at such time as the matter may be heard, or at such other date and time as determined by the City Manager, to consider the lease of the Fire Station to the Melrose Athletic Club, Inc., was before the body. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that the Council concur in the request of the City Manager as abovementioned. The motion was seconded by Vice-Mayor Price and adopted by the following vote: A YES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. OATHS OF OFFICE-BUILDING AND FIRE CODE BOARD OF APPEALS- TOWING ADVISORY BOARD-ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION-YOUTH SERVICES CITIZEN BOARD: Reports of qualification of the following individuals were before the Council: Mark Garland as a Citizen at Large representative of the Building and Fire Code Board of Appeals for a term ending June 30, 2018; Chester Smith as a Law Enforcement representative of the Towing Advisory Board for a term of office ending October 31, 2018; Courtney Campbell as a City representative of the Roanoke Valley- Alleghany Regional Commission for term ending June 30, 2018; and James M. O'Hare as a Citizen-at-Large representative of the Youth Services Citizen Board for a term of office ending June 30, 2018. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Council Member Trinkle moved that the reports of qualification be received and filed. The motion was seconded by Vice-Mayor Price and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0.  149 REGULAR AGENDA PUBLIC HEARINGS: BONDS-WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITY AUTHORITY: Pursuant to instruction by the Council, the City Clerk having advertised a public hearing for Monday, October 3, 2016 at 2:00p.m., or as soon thereafter as the matter may be heard, concerning the intention of Roanoke City Council to authorize the issuance of not to exceed $5,000,000.00 principal amount of General Obligation Bond for the purpose of financing land acquisition and related improvements by the Western Virginia Regional Industrial Facility Authority, the matter was before the body. Legal advertisement of the public hearing was published in The Roanoke Times on Monday, September 19, 2016 and Monday, September 26, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The Assistant City Manager for Community Development submitted a written report on behalf of the City Manager recommending authorization of the Mayor or Vice-Mayor or either of them and the City Manager to execute the support Agreement and Assignment Agreement for the Authority to issue the Authority Bond, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40657-100316) A RESOLUTION approving the financing plan between the Western Virginia Regional Industrial Facility Authority and Roanoke County, the City of Roanoke, and the City of Salem; authorizing City of Roanoke's general obligation support of financing by the Western Virginia Regional Industrial Facility Authority; authorizing the City Manager and the City Clerk to execute and attest, respectively, the Support Agreement and the Assignment Agreement; authorizing the City Manager to take such actions and execute such documents as necessary to implement, administer, and enforce such Support Agreement and Assignment Agreement. (For full text of resolution, see Resolution Book No. 78, page 470.) Council Member Ferris moved the adoption of Resolution No. 40657-100316. The motion was seconded by Council Member Bestpitch. The Mayor inquired if there were persons present who wished to speak on the matter. 150 Beth Doughty, Executive Director, Roanoke Regional Partnership, appeared before the Council and commended the City on its progressiveness. There being no additional speakers, the Mayor declared the public hearing closed. Following comment by Council Member Ferris about allowing government entities being separate participants at will, Resolution No. 40657-100316 was adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. Council Member Bestpitch offered the following resolution: (#40658-100316) A RESOLUTION approving the Participation Agreement between the Western Virginia Regional Industrial Facility Authority and Roanoke County, the City of Roanoke, and the City of Salem; authorizing the City Manager and the City Clerk to execute and attest, respectively, such Participation Agreement; authorizing the City Manager to take such actions and execute such documents as necessary to implement, administer, and enforce such Participation Agreement. (For full text of resolution, see Resolution Book No. 78, page 474.) Council Member Bestpitch moved the adoption of Resolution No. 40658-100316. The motion was seconded by Council Member Ferris and adopted by the following vote. AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. STRAIGHT STREET: Pursuant to instruction by the Council, the City Clerk having advertised a public hearing for Monday, October 3, 2016 at 2:00p.m., or as soon thereafter as the matter may be heard, on a proposal of the City of Roanoke to sell and convey two parcels of City-owned real estate, together with any buildings and improvements thereon, situated on Coyner Springs Road located in Botetourt County, Commonwealth of Virginia, to Straight Street Roanoke Valley, Inc., a Virginia corporation, the matter was before the body.  151 Legal advertisement of the public hearing was published in The Roanoke Times on Friday, September 23, 2016. (See publisher's affidavit on file in the City Clerk's Office.) The City Attorney submitted a written report recommending approval of the execution, delivery, and performance of proposed Amendment No. 1 to the Sales Contract, subject to approval as to form by the City Attorney. (For full text, see report on file in the City Clerk's Office.) Vice-Mayor Price offered the following Ordinance: (#40659-100316) A ORDINANCE authorizing the City Manager to execute proposed Amendment No. 1 to the Contract for Purchase and Sale of Real Property ("Contract"), between the City and Straight Street Roanoke Valley, Inc. ("Straight Street"), dated April 7, 2016, providing for the conveyance of two (2) parcels of City- owned properties more particularly described as follows: (i) a parcel of real property being approximately 6.9357 acres, more or less, including improvements, situate on Coyner Springs Road, Botetourt County, Virginia, and bearing Botetourt Parcel ld. No. 108(9)1 B ("Parcel 1B"); and (ii) a parcel of real property, including improvements, consisting of approximately 28.8908 acres, more or less, situate on Coyner Springs Road, Botetourt County, Virginia, and bearing Botetourt Parcel ld. No. 108(9)1A ("Parcel 1A"), (collectively "Property"), and extending the closing of the Property until a date on or before October 31, 2016, upon certain terms and conditions; authorizing the City Manager to take all acts, execute such documents, and take such other actions deemed necessary to deliver, perform, enforce, effectuate, and administer the Contract as amended by Amendment No. 1; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 476.) Vice-Mayor Price moved the adoption of Ordinance No. 40659-100316. The motion was seconded by Council Member Trinkle. Keith Farmer, President, Straight Street Roanoke Valley, Inc., appeared in support of the amendment. The Mayor inquired if there were persons present who wished to speak on the matter. There being none, he declared the public hearing closed. 152 ''''''"' The City Attorney explained that a discrepancy was discovered in acreage as identified in the Sales Agreement with Straight Street Roanoke Valley, Inc., which was adopted and dated by Roanoke City Council on March 21, 2016, adding the Sales Agreement identified Parcel 1A as containing 23.48 acres, more or less, and Parcel 1B as containing 6.928 acres, more or less, and subsequent to the date of the Sales Agreement, Straight Street commissioned a revised survey of the property dated September 19, 2016, which showed that Parcel 1A actually contained 28.8908 acres, more or less, and Parcel 1B contained 6.9357 acres, more or less. In closing, Mr. Callaghan stated that in order to correct the errors, re-advertisement of the public hearing was necessary. There being no comments and/or questions by Council Members Ordinance No. 40659-100316 was adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET-TRANSPORTATION-CAPITAL PROJECTS: The City Manager submitted a written communication recommending acceptance and appropriation of Regional Surface Transportation funds received from the Virginia Department of Transportation (VDOT), in connection with the Garden City Boulevard Trail Project. (For full text, see communication on file in the City Clerk's Office.)  153 Council Member Ferris offered the following resolution: (#40660-100316) A RESOLUTION accepting the Virginia Department of Transportation's (VDOT) award to the City in the total amount of $200,000.00 for Regional Surface Transportation Program (RSTP) for the Garden City Boulevard Trail Project (Project); and authorizing the City Manager to take certain other actions in connection with the above matter and project. (For full text of resolution, see Resolution Book No. 78, page 478.) Council Member Ferris moved the adoption of Resolution No. 40660-100316. The motion was seconded by Council Member Trinkle. In response for additional information about the program, such as balancing City funds with an award from the Virginia Department of Transportation, the Assistant City Manager for Operations reported that the Garden City Boulevard Trail, also known as the Garnand Branch Bicycle and Pedestrian Trail, was critical to providing bicycle and pedestrian infrastructure to southeast; adding that the first phase was completed with a Safe Routes to School grant from Yellow Mountain Road to Davenport/lvywood Street; S.E. and the final segment would connect the trail from Davenport/lvywood to the existing trail at Riverland Road, S. E. He concluded that the City's total award is $200,000.00, with no match requirement; however, the City is required to meet all funding obligation and expenditure timelines or risk funding deallocation. Following the Assistant City Manager's comment, Resolution No. 40660-100316 and adopted by the following vote: A YES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. Council Member Ferris offered the following budget ordinance: (#40661-100316) AN ORDINANCE to appropriate funding from the Virginia Department of Transportation Funds to the Garden City Boulevard Trail project, amending and reordaining certain sections of the 2016 - 2017 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 479.) 154 Council Member Ferris moved the adoption of Budget Ordinance No. 40661- 100316. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. TRAFFIC-BUDGET: The City Manager submitted a written communication recommending acceptance of the FY2017 Revenue Sharing Program Award from the Virginia Department of Transportation for the 1Oth Street Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40662-100316) A RESOLUTION accepting the FY17 Virginia Department of Transportation's (VDOT) award of Transportation Revenue Sharing Program Funds (Revenue Sharing Funds) to the City in the total amount of $1,000,000.00 for the 1oth Street, N. W. Project (Project); authorizing the City Manager to execute an Appendix A document for Revenue Sharing Funds for the Project, which will require the City to provide matching funds of $1 ,000,000.00; and authorizing the City Manager to take certain other actions in connection with the above matters and Projects. (For full text of resolution, see Resolution Book No. 78, page 480.) Council Member Bestpitch moved the adoption of Resolution No. 40662-100316. The motion was seconded by Council Member Trinkle. For clarification purposes, the Assistant City Manager for Operations stated that the last portion of funding for the 1oth Street, N. W. Project needed to move forward was approximately $4.0 million, that the City noted its intent to apply for future Revenue Sharing Program funding, with the goal of reducing the amount of local contributions required. He alluded that the total amount of the local contribution had been reduced to $3,441,474.00 with the current Revenue Sharing Award of $2.0 million, and the remaining balance being $1,441 ,474.00. In conclusion, the Assistant City Manager pointed out that Staff expects to apply for the balance of funding through the FY18 Revenue Sharing Program later in the fall, which will cover improvements from Fairfax Avenue to Williamson Road, N. W., including two lanes, curbs and gutters, sidewalks, and bike lanes.  155 Mr. Stovall noted that Phase I from Fairfax Avenue to Andrews Road, N. W., is to be completed by July 2017; and Phase 2 from Andrews Road to Williamson Road, N. W, is scheduled to begin in the summer of 2018. Council Member Ferris recognized former Council Member Court G. Rosen for his efforts as a member of the Virginia Transportation Board. Following comments by Assistant City Manager Stovall and Council Member Ferris, Resolution No. 40662-100316 was adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. STREET ACQUISITION: The City Manager submitted a written communication recommending acquisition of additional real property rights to construct roundabouts and sidewalks in connection with the Colonial Avenue Improvement Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40663-1 00316) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Colonial Avenue Improvement Project ("Project"); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 481.) Council Member Ferris moved the adoption of Ordinance No. 40663-100316. The motion was seconded by Council Member Trinkle. Having commented that the Colonial Avenue, Tenth Street, and Garden City projects are all significant infrastructure improvements, Council Member Ferris asked the City Manager for an update on the projects. 156 The City Manager shared that said projects are located in different areas of the community and are diverse and each plays a different role; and the infrastructure investment is critical to the improvement of neighborhoods in order for the City to keep moving forward with economic growth. Mr. Morrill remarked that the City is fortunate to have a proactive public works team that is ahead of the game in terms of due diligence to compete for federal funds. He further stated that the largest investment of the City's Capital Improvement Plan is the City's plan for infrastructure improvements: bridges, roads, and sidewalks, adding it is important to keep investing in similar projects. Mr. Morrill advised that the City is endeavoring to partner with Virginia Western Community College, under the leadership of President Robert Sandel, this collaboration has been successful in bringing funds into the community; and that the College receives state funds, and is currently building a STEM (Science, Technology, Engineering, and Mathematics) facility and structured parking area. He indicated that through collaboration, City and Virginia Western are working together to successfully accomplish a unified project. With the Colonial Avenue project, he implied that the City is attempting to partner with Virginia Western Community College to complement their project by developing roundabouts, sidewalks, and bike lanes. Council Member Garland announced that a public information presentation was scheduled for Tuesday, October 4 at 7:00 p.m., regarding the Project in the Fralin Center- Virginia Western Community College. There being no additional comments, Ordinance No. 40663-100316 was adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. BUDGET-GRANTS-STREETS-DISABLED PERSONS: The City Manager submitted a written communication recommending appropriation of additional street maintenance funds from the Virginia Department of Transportation (VDOT) to address streets, sidewalks, handicap ramps and paving needs in various locations around the City. (For full text, see communication on file in the City Clerk's Office.)  157 Council Member Garland offered the following budget ordinance: (#40664-1 00316) AN ORDINANCE to appropriate additional funding from the Virginia Department of Transportation for street maintenance projects, amending and reordaining certain sections of the 2016 - 2017 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 482.) Council Member Garland moved the adoption of Budget Ordinance No. 40664- 100316. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. PROCUREMENT: The City Manager submitted a written communication recommending authorization to implement a Revised Plan for Participation in Public Procurement Transactions, subject to the Virginia Public Procurement Act of Small, Women-owned, Minority-owned, and Service Disabled Veteran-owned Businesses. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Price offered the following resolution: (#40665-100316) A RESOLUTION repealing Resolution No. 36967-022205, which adopted a Plan for Participation in Procurement Transactions of Small Businesses and Businesses Owned by Women and Minorities; and adopting and endorsing a Revised Plan for Participation in Public Procurement Transactions Subject to the Virginia Public Procurement Act of Small, Minority-owned, Women-owned, and Service Disabled Veteran-owned Businesses. (For full text of resolution, see Resolution Book No. 78, page 483.) Vice-Mayor Price moved the adoption of Resolution No. 40665-100316. The motion was seconded by Council Member Bestpitch. 158 Following an overview of the revised plan for participation in public procurement transactions subject to the Virginia Public Procurement Act of Small, Minority-owned, Women-owned; and Service Disabled Veteran-owned Businesses by the Assistant City Manager for Operations, Resolution No. 40665-100316 was adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. COMMENTS OF CITY MANAGER The City Manager offered the following comments: Governor Recognizes City, RVBA • The City of Roanoke's Technology Department and the Roanoke Valley Broadband Authority received the prestigious Governor's Technology Award for Cross-Boundary Collaboration at a ceremony during the annual COVITS conference in Richmond. Open House for Colonial Avenue Improvements • Tuesday, October 4, at 7:00 p.m. Room 208/210, Fralin Center for Science and Health Professions, Virginia Western Community College • Citizens will have the opportunity to learn more about proposed changes to Colonial Avenue, including the addition of two roundabouts • A website has been set up with videos and visuals CityWorks Xpo • Thursday-Saturday, October 6-8 • Grandin Theatre • This is an annual gathering now in its sixth year • (X)po continues to start conversations that can change the world by providing a platform for sharing big ideas. • More information is available at cityworksxpo.com Veterans Parade • Saturday, November 5 at 11:00 a.m., in Downtown Roanoke • We will be honoring our military service personnel • The public is invited to bring your family and friends and show your support and patriotism • The parade will be televised live on WSLS More information is available at www. virginiasveteransparade.org  159 REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OR ORDINANCES AND RESOLUTIONS: ECONOMIC DEVELOPMENT: Council Member Ferris offered the following resolution appointing William Poe to replace Charles E. Hunter, Ill, as a Director of the Economic Development Authority for a four-year term of office ending October 20, 2020: (#40666-1 00316) A RESOLUTION appointing a Director of the Economic Development Authority of the City of Roanoke. (For full text of resolution, see Resolution Book No. 78, page 484.) Council Member Ferris moved the adoption of Resolution No. 40666-100316. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. ECONOMIC DEVELOPMENT: Council Member Ferris offered the following resolution appointing Duke Baldridge as a Director of the Economic Development Authority to fill the unexpired term of office of Paula Page Williams ending October 20, 2017: (#40667-100316) A RESOLUTION appointing a Director on the Board of Directors of the Economic Development Authority of the City of Roanoke, Virginia to fill the remaining portion of an unexpired four (4) year term on its Board of Directors. (For full text of resolution, see Resolution Book No. 78, page 485.) Council Member Ferris moved the adoption of Resolution No. 40667-100316. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. 160 VETERANS: Council Member Bestpitch offered the following Resolution designating the City of Roanoke as a military and veteran caregiver supportive city: (#40668-100316) A RESOLUTION supporting Roanoke's military and veteran caregivers. (For full text of resolution, see Resolution Book No. 78, page 485.) Council Member Bestpitch moved the adoption of Resolution No. 40668-100316. The motion was seconded by Council Member Ferris. Mayor Lea shared information on the significance for support of the proposed measure to recognize the military and veteran caregivers who care for the wounded warriors, administering medications, providing emotional support, caring for the family and the home, and working outside the home to earn essential income. Council Member Bestpitch added he had accepted Mayor Lea's request to serve as the City's contact, noting that the City will plan an observance each May, during Military Appreciation Month, to honor and recognize the City's military and veteran caregivers in partnership with the Elizabeth Dole Foundation's National Hidden Heroes · ... Campaign. Following Mayor Lea and Council Member Bestpitch's comments, Resolution No. 40668-100316 was adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. LEGISLATIVE COMMIITEE: Council Member Raphael E. Ferris, Chair, Council Legislative Committee, offered the following resolution urging the Virginia General Assembly to create a regional transportation authority similar to the Northern Virginia Transportation Authority or the Hampton Roads Transportation Accountability Commission for our region of the Commonwealth with the stated purpose of improving our region's transportation network, including but not limited to the construction of Interstate 73: (#40669-100316) A RESOLUTION urging the General Assembly to establish a regional transportation district for the New River-Roanoke-Southside region. (For full text of resolution, see Resolution Book No. 78, page 487.)  161 Council Member Ferris moved the adoption of Resolution No. 40669-100316. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. MOTION AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: FIREARMS: Council Member Garland commented on the citizens who appeared before the Council earlier and spoke about prohibiting firearms, ammunition, or components or a combination thereof during City Council meeting. VIRGINIA MUNICIPAL LEAGUE: Mayor Lea announced that he and members of City Council and City administrative staff will be attending the Annual Virginia Municipal League in Virginia Beach on September 9-11, 2017. He also would be attending the Virginia Municipal League Mayor's Institute on October 7-9, 2017 in Virginia Beach. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: COUNCIL: With respect to the Closed Meeting just concluded, Council Member Garland moved that each Member of City Council certify to the best of his or her knowledge that (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. NAYS: None-0. 162 OATH OF OFFICE-TOWING ADVISORY BOARD: The Mayor called attention to the expiration of the three-year terms of office of J. A. Robertson and Timothy P. Meadows as (Towers) members of the Towing Advisory Board ending October 31, 2016; whereupon, he opened the floor for nominations. Council Member Garland placed in nomination the names of J. A. Robertson and Timothy P. Meadows. There being no further nominations, Messrs. Robertson and Meadows were reappointed as (Towers) members of the Towing Advisory Board for a term of three years, each, ending October 31, 2019, by the following vote: FOR MESSRS. ROBERSTON AND MEADOWS: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. OATH OF OFFICE-BUILDING AND FIRE CODE BOARD OF APPEALS: The Mayor called attention to a vacancy created by the resignation of Jerry Smith as a Citizen-at-Large member of the Building and Fire Code Board of Appeals ending June 30, 2017, whereupon, he opened the floor for nominations. Council Member Garland placed in nomination the name of Christopher Link. There being no further nominations, Mr. Link was appointed to fill the unexpired term of office of Jerry Smith as Citizen-at-Large member of the Building and Fire Code Board of Appeals ending June 30, 2017, by the following vote: FOR MR. LINK: Council Members Bestpitch, Dykstra, Ferris, Garland, Price, Trinkle and Mayor Lea-7. There being no further business to come before the Council, Mayor Lea declared the Council meeting adjourned at 3:51 p.m. APPROVED ATTEST: - 'oJ' ~ ~jJ.__) Stephanie M. Moon Reynolds, MMC City Clerk z~~br Mayor