City Council

190 ROANOKE CITY COUNCIL-REGULAR SESSION November 7, 2016 9:00a.m. The Council of the City of Roanoke met in joint session with the Roanoke City School Board and State Area Legislators on Monday, November 7, 2016, at 9:00a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P. Lea, Sr. presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Rule 1, Code of the City of Roanoke ( 1979), as amended, and pursuant to Resolution No. 40579-070516 adopted by the Council on Tuesday, July 5, 2016. PRESENT: Council Members Raphael E. Ferris, John A. Garland, Anita J. Price, David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. - Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Mayor declared the existence of a quorum. ITEMS FOR ACTIONS: CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Vice-Mayor Price and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0.  191 CITIZEN OF THE YEAR-CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss the 2016 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(1 0), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Mayor as abovementioned. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. CITY COUNCIL: A communication from Council Member David B. Trinkle, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the mid-year performances of Council-Appointed Officers, pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that Council concur in the request as abovementioned. The motion was seconded by Vice-Mayor Price and adopted by the following vote: A YES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. CITY COUNCIL: A communication from the City Attorney requesting that Council convene in a Closed Meeting for consultation with legal counsel pertaining to actual or probable litigation, where such consultation and briefing in an open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-3711 (A)(?), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) 192 Council Member Bestpitch moved that Council concur in the request of the City Attorney as abovementioned. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA. The City Attorney and R. Brian Townsend, Assistant City Manager for Community Development, announced that there were two additional items for inclusion on the Consent Agenda to be received and filed. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. Mayor Lea welcomed the Roanoke City School Board and Area legislation delegates to the joint meeting with City Council to discuss matters of mutual interest regarding the adopted 2017 Legislative Program of the City and the School Board. STATE LEGISLATORS PRESENT: Senator JohnS. Edwards; Delegates Sam Rasoul and Gregory Habeeb; and Legislative Aide to Delegate Chris Head, B. J. Robertson. SCHOOL BOARD TRUSTEES PRESENT: Mark K. Cathey, William B. Hopkins, Jr., Laura D. Rottenborn, Lutheria H. Smith, Richard M. Willis, Jr., and Chairman Annette M. Lewis-6. OTHERS PRESENT: Rob Catron, Legislative Liaison; Dr. Rita D. Bishop, Superintendent, Roanoke City Public Schools; Timothy R. Spencer, Assistant City Attorney and Legal Counsel to Roanoke City Public Schools; and Cindy H. Poulton, Clerk to the Roanoke City School Board. Chairman Lewis welcomed everyone to the meeting, thanked Mayor Lea and Council Member Ferris for the work on the legislative agenda and recognized Trustee Hopkins for leading Roanoke City Schools as Chair of its Legislative Committee.  193 Council Member Ferris, Chair, Legislative Committee, thanked the legislators for their willingness to work together, recognized Delegate Habeeb for attending the meeting although he does not govern the City of Roanoke and advised that he recently met with Senator Suetterlein and Delegate Austin to review the 2017 Legislative Program. Rob Catron, Legislative Liaison, highlighted the following information: Budget Local Aid and Local Revenues • Budget & Unfunded Mandates • Local Law Enforcement Funding • Enhance Local Revenue Collections • Payment of Interest by Localities for Refunds Attributable to Taxpayer Error • Tax Reform Transportation • Highway Infrastructure • Regional Transportation District • Public Transit Funding Regional Development Economic Development • Historic Rehabilitation Tax Credit Program • Inland Port Facility Mental Health Services Public Safety Administrative Matters • Stormwater Utility Fees • Advertising City Procurements • Additional General District Court Judge • Plastic Bags • Charter Amendments • Smoking in Public Parks • Local Regulation of Short Term Rentals • Blight • Miscellaneous Code Changes City of Roanoke Public Schools 2017 Legislative Program • School Start Date • Funding for Education School Trustee Hopkins added that there was an additional item focusing on Career and Technical Education that would be addressed on a one-on-one basis. (See copy 2017 Roanoke City Legislative Program on file in the City Clerk's Office.) 194 Discussion: The City Attorney advised that he and Council Member Ferris met with Senator David R. Suetterlein and Delegate Terry L. Austin and the gentlemen commented that the City's Program was too long and suggested focusing on three principle issues and one regional issue. Furthermore, they suggested including the inland port as a regional issue and the three principle issues as the Virginia Blue Ridge Brand, transportation needs and continuing collaboration. In connection with the abovementioned suggestion, Council Member Bestpitch advised that the Virginia General Assembly meets a few times per year limiting the amount of time the City has to work to make changes to meet the needs and the services that citizens deserve. He suggested creating a pocket guide listing just the items actually requesting specific legislative action. Delegate Habeeb stated there were many accomplishments last year because of dialogue and great communication. He added that the City's Program was long, but the City of Roanoke was a complicated City with a lot of issues and suggested when the issues were State-wide, focus on VML and VACO to garner their support first to allow the City to narrow its items. ..,...., Delegate Rasoul commented that there needed to be pressure on Norfolk Southern to the inland port through for the region as the Southside has also made a request for an inland port; and further stated that it was important for all involved to identify solutions to address mental health issues particularly since the region was becoming the "brain capital" because of the work of the Virginia Tech Carilion Research Institute. Senator Edwards stressed the importance of looking at the big picture and keeping in mind that funding transportation, public education and higher education was indeed funding progress and for all parties involved to continue working together as a team as well as regionally. Mayor Lea expressed appreciation to the area legislators for attending the meeting and offering productive comments; and thanked Delegate Habeeb for his understanding and recognition that the City of Roanoke does have complex issues, such as public safety and firearms in which the constituents are interested in discussing. Chairman Lewis expressed appreciation for the support of the school system and recognizing its successes and the need for resources to ensure continued success. She commended the City Manager for his leadership and improvements made in the City, the City Attorney for his work with the legislative agenda and the City's Legislative Liaison for his diligence.  195 Mayor Lea thanked the legislators and all in attendance for their hard work on the 2017 Legislative Agenda. At 9:50a.m., Chairman Lewis declared the School Board meeting adjourned and Mayor Lea declared the Council Meeting in recess. At 10:02 a.m., the meeting reconvened with Mayor Lea presiding and all Members of Council in attendance; and called attention to the following briefings: Downtown Parking- Update: Meter Piloting: Deborah Moses, Parking Administrator, gave an update on parking meters, highlighting the following points regarding the pilot program: • Meters will be installed in the City Market area in early 2017; • The program will test out the meters and the effects on parking habits downtown; • Park On, Inc. was the preferred provider and this program is the latest step in a five-year process of improving parking conditions in downtown; • The program will last approximately 90 days, during which time drivers will find Wi-Fi-equipped meters; • Users will go to the meter for the block where they are parked and enter their license plate number to indicate they have paid; • The meters will take cash and credit/debit cards and the users can also use smartphones to pay up front and can add time remotely to the meter; • The meters will be in use from 8:00 a.m. to 5:00 p.m.; and • The first hour is free. The second hour will be $1.00, and the third will be $3.00, with a three-hour maximum. (For full text, see copy of presentation on file in the City Clerk's Office). Ms. Moses informed the Council that during the Pilot program, PARK Roanoke and Downtown Roanoke, Inc. will collaborate and host an on-line survey, direct business contact, and visitor solicitations; subsequently, Park On and PARK Roanoke will collaborate on public messaging and provide hands on support for public users at piloted meter sites. Following the presentation, Council Member Trinkle questioned whether the meters would entirely solve the congestion problem in downtown Roanoke; and suggested offering discount parking in the City garages for the downtown workforce. 196 ·- Council Member Ferris acknowledged his support of the program and asked how a vehicle with handicap tags would be handled; whereupon, Ms. Moses advised that handicap vehicles are able to park in any legal space for up to four hours on public streets as well as in the City garages which are free for approximately one hour. The City Manager emphasized that the parking program was not about revenue, but about creating parking opportunities in the downtown area; adding he was of the opinion that if a City's downtown is to be vibrant, there will be parking challenges, which will mean finding better ways to manage parking in the downtown area. Following comments by several Members of Council, Mayor Lea concluded the discussion by thanking Ms. Moses for the update on the Meter Pilot program. Dumpsters in the Right-of-Way: Mark Jamison, Manager of Transportation, gave an update on dumpsters in the right of way, advising that the level of development in downtown in the last few years has increased, adding the first step in redevelopment is demolition. He cited the City Code Section 14.1-45 that no person shall place any bulk container on public property or in the public right-of-way without written permission of the City Manager, nor shall - any person place such bulk container on private property in such way that collection of solid waste will obstruct or impede pedestrian or vehicular traffic or otherwise create a . AJ safety hazard. Mr. Jamison reported that currently there is no charge to place dumpsters and dumpsters are permitted for 30 days and are renewable. He added that in 2016, six permits were issued, five permits were renewed (one for 180 days, and one for 90 days), that the average duration of dumpsters is 30.9 days. He offered the following options for consideration: • Maintain the current practices o No fee, flexible and no limit on renewals • No fee for 30 days with fee for renewal • Fee upon application with additional fees for renewal • Fees increase as duration increases (See copy of presentation in the City Clerk's Office.) Following Mr. Jamison's presentation, Council Member Bestpitch asked whether the City charged for barriers; whereupon, Mr. Jamison replied there is no charge for barricades.  197 In response to question by Council Member Ferris if the City could charge a fee for that would deter users from staying too long; whereupon, Mr. Jamison replied the primary purpose of the dumpster permit is to ensure the dumpster company has liability insurance in place before the dumpster is placed in the street right-of-way, and the permit is active for 30 days and renewal every 30 days until the project is completed. Council Member Trinkle stated enforcement was important and believed aesthetics and the placement of dumpsters should be considered, adding he would like to see simple rules put in place, especially around outdoor dining establishments. There being no further discussion or additional comments by the Council Members, Mayor Lea advised that the presentation would be received and filed. At 11:44 a.m., the Mayor declared the Council Meeting in recess for a Closed Meeting to be held in the Council's Conference Room, Room 451, and thereafter to be reconvened at 2:00p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Lea presiding. PRESENT: Council Members Raphael E. Ferris, John A. Garland, Anita J. Price, David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Pastor Carlton Wright, Associate Pastor for Seniors and Pastoral Care, Shenandoah Baptist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Lea. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT: Mayor Lea announced that the resolution honoring the late Gus George Pappas, longtime resident and patriarch of the Roanoke Weiner Stand, for his many contributions to the City of Roanoke community, was being postponed indefinitely. 198 ACTS OF ACKNOWLEDGEMENT: Mayor Lea recognized Police Officer Ryan Brady and Robert Lewis, student at Highland Park Elementary School, as participants of a new Big Brothers Big Sisters initiative: Roanoke City Police "Bigs in Blue." PROCLAMATIONS: Mayor Lea declared the week of November 13- 19, 2016, as Week of the Family. (See ceremonial copy of the proclamation on file in the City Clerk's Office.) Mayor Lea presented a ceremonial copy of the proclamation to Ali Harned- Moore, Executive Director, ARCH; Teresa Carpentieri, Fundraising Coordinator, Children's Trust; and Nancy Hans, Executive Director, Prevention Council of Roanoke County. PROCLAMATIONS: Mayor Lea declared the Friday, November 11, 2016, as Veterans Day. (See ceremonial copy of the proclamation on file in the City Clerk's Office.) Mayor Lea presented a ceremonial copy of the proclamation to Major Deborah ·· """ Saunders and members of the United Black Veterans Society of Virginia. Council Member Bestpitch announced that there is a Veterans Day Parade scheduled for Saturday, November 5, 2016, with a ceremony at the Vinton War Memorial. He called attention to the Mayor's Challenge to end Veterans' homelessness that has become a platform of First Lady Michelle Obama. HEARING OF CITIZENS UPON PUBLIC MATTER: The Mayor advised that City Council sets this time as a priority for citizens to be heard, and that all matters will be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate.  199 CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and will be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the item would be removed from the Consent Agenda and considered separately. He called attention to requests from the City Attorney to ratify and confirm Council's authorization of a public hearing to grant, confirm, and/or amend easements and other property rights to South Commonwealth Partners, LLC, in connection with Hampton Inn & Suites Hotel at 27 Church Avenue, S.E. (adjacent to the Market Garage at 25 Church Avenue, S.E.) as set forth in the City Council Agenda Report dated August 15, 2016, that the scheduling of the public hearing be at the Council meeting on Monday, November 21, 2016, at 7:00 p.m.; and the Assistant City Manager for Community Development regarding pool attendance at the two City pools during the summer 2016 be received and filed, respectively. MINUTES: Minutes of the regular meeting of the Council held on Monday, August 1, 2016, was before the body. (See Minutes on file in the City Clerk's Office.) Council Member Garland moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Dykstra adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. LIBRARIES-YOUTH SERVICES: A communication from the Assistant City Manager for Community Development transmitting a report regarding the Library Adult and Youth Services Summer Reading Program for Fiscal Year 2016, was before the Council. (See communication on file in the City Clerk's Office.) 200 Council Member Garland moved that the communication be received and filed. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. FINANCIAL REPORTS: A communication from the Director of Finance transmitting the Financial Report for the First Quarter of FY 2017 (July, August and September 2016), was before the Council. (See copy of Financial Report on file in the City Clerk's Office.) Council Member Garland moved that the Financial Report be received and filed. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and ,~ Mayor Lea-7. NAYS: None-0. ANNUAL REPORTS-ROANOKE CIVIC CENTER: The Annual Report of the Berglund Center for Fiscal Year 2015-2016, was before the Council. (See copy of Annual Report on file in the City Clerk's Office.) Council Member Garland moved that the Annual Report be received and filed. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0.  201 ANNUAL REPORTS-MARKET BUILDING FOUNDATION: The Annual Report of the Market Building Foundation for Calendar Year 2015, was before the Council. (See copy of Annual Report on file in the City Clerk's Office.) Council Member Garland moved that the Annual Report be received and filed. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. OATHS OF OFFICE-HUMAN SERVICES ADVISORY BOARD-ECONOMIC DEVELOPMENT AUTHORITY-PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION-BUILDING AND FIRE CODE BOARD OF APPEALS-TOWING ADVISORY BOARD: Reports of qualification of the following individuals were before the Council: Paula L. Prince as a member of the Human Services Advisory Board for a four-year term of office ending November 30, 2020; Duke Baldridge as a Director of the Economic Development Authority to fill the unexpired term of Paula Page Williams ending October 20, 2017; Donald Dillard as a member (City employee representative) of the Personnel and Employment Practices Commission for a three-year term of office ending June 30, 201 9; Christopher T. Link as a Citizen at Large member of the Building and Fire Code Board of Appeals to fill the unexpired term of Jerry Smith ending June 30, 2017; and Jeffrey A. Robertson and Timothy P. Meadows (Towers) for three-year terms of office, each, ending October 31, 201 9; and Fatima Foster (Law Enforcement) for a term of office ending October 31, 2018 as representatives of the Towing Advisory Board. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) 202 Council Member Garland moved that the reports of qualification be received and filed. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. EASEMENTS-MARKET GARAGE: A communication from the City Attorney requesting ratification on confirmation that Council's authorization of a public hearing with regard to granting, confirming, and/or amending easements and other property rights to South Commonwealth Partners, LLC, in connection with the Hampton Inn and Suites Hotel, at 27 Church Avenue, S. E., (adjacent to the Market Garage at 25 Church Avenue, S. E. ) as set forth in the City Council Agenda Report dated August 15, 2016, includes scheduling of the public hearing at City Council's meeting on Monday, November 21, 2016, at 7:00 p.m., on at such time as the matter may be heard, or at such other date and time as determined by the City Manager, to consider granting the easement to South Commonwealth Partners, LLC, in connection with Hampton Inn & Suites Hotel at 27 Church Avenue, S. E., (adjacent to the Market Garage at 25 Church , ,._ Avenue, S. E.) (See communication on file in the City Clerk's Office.) Council Member Garland moved that the communication be received and filed. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. PARKS-RECREATION-POOLS: A communication from the Assistant City Manager for Community Development transmitting a report on attendance at Fallon and Washington Parks pools for summer 2016, was before the Council. (See communication on file in the City Clerk's Office.)  203 Council Member Garland moved that the communication be received and filed. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET-GRANTS-VIRGINIA DEPARTMENT OF MOTOR VEHICLES: The City Manager submitted a written communication recommending acceptance and appropriation of funds in connection with the Virginia Department of Motor Vehicles 2017 Multi-jurisdictional Driving Under the Influence Taskforce Grant with the County of Roanoke and the City of Salem to deter, detect and apprehend intoxicated and impaired drivers. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Price offered the following resolution: (#40685-11 0716) A RESOLUTION authorizing acceptance of a 2017 Department of Motor Vehicles subgrant to participate in a multi-jurisdictional Driving Under the Influence Task Force to the City from the Commonwealth of Virginia's Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 516.) 204 Vice-Mayor Price moved the adoption of Resolution No. 40685-110716. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. Vice-Mayor Price offered the following budget ordinance: (#40686-110716) AN ORDINANCE to appropriate funding from the U.S. National Highway Traffic Safety Administration through the Commonwealth of Virginia Department of Motor Vehicles for a Driving Under the Influence Task Force grant, amending and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 517.) Vice-Mayor Price moved the adoption of Budget Ordinance No. 40686-110716. The motion was seconded by Council Member Dykstra and adopted by the following ,..,., vote: A YES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. BUDGET-GRANTS-EMERGENCY SERVICES-POLICE DEPARTMENT: The City Manager submitted a written communication recommending acceptance and appropriation of the State Homeland Security FY16 Grant funds from the Virginia Department of Emergency Management (VDEM) to purchase communication equipment for use by the Roanoke Police Department Tactical Response Team. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40687-110716) A RESOLUTION approving the acceptance of a State Homeland Security Program grant to the City from the Virginia Department of Emergency Management and authorizing the execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 518.)  205 Council Member Ferris moved the adoption of Resolution No. 40687-110716. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. Council Member Ferris offered the following budget ordinance: (#40688-11 0716) AN ORDINANCE appropriating funding from the United States Department of Homeland Security (DHS) through the Commonwealth of Virginia Department of Emergency Management (VDEM) for the purchase of protective equipment, amending and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 519.) Council Member Ferris moved the adoption of Budget Ordinance No. 40688- 110716. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. BUDGET-GRANTS-POLICE DEPARTMENT: The City Manager submitted a written communication recommending acceptance and appropriation of grant funds from the United States Department of Justice: Office of Justice Programs in connection with the Roanoke Police Department support of an existing Body Worn Camera Program. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#40689-11 0716) A RESOLUTION authorizing the acceptance of a grant from the FY 16 Body-Worn Camera Policy and Implementation Program: Implementation or Expansion of Body-Worn Camera Programs for Mid-Sized Agencies Grant Program made to the City of Roanoke by the United States Department of Justice; and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 78, page 520.) 206 Council Member Trinkle moved the adoption of Resolution No. 40689-110716. The motion was seconded by Vice-Mayor Price and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. Council Member Trinkle offered the following budget ordinance: (#40690-110716) AN ORDINANCE appropriating funding from the United States Department of Justice (DOJ) for the purchase of expanding the body-worn camera program, amending and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 521.) Council Member Trinkle moved the adoption of Budget Ordinance No. 40690- 110716. The motion was seconded by Vice-Mayor Price and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. DOWNTOWN ROANOKE-ART-ELMWOOD PARK: The City Manager submitted a written communication recommending acceptance of a donation from Downtown Roanoke, Inc., to purchase a sculpture for display on the Elmwood Park Art Walk. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#40691-11 0716) A RESOLUTION accepting and expressing appreciation for the donation of $9,000.00 from Downtown Roanoke, Inc. (DRI) to the City to assist in the purchase of "Descending Night," by Jack Howard Potter, a sculpture in the Elmwood Art Walk temporary show, "The Natural City." (For full text of resolution, see Resolution Book No. 78, page 522.)  207 Council Member Trinkle moved the adoption of Resolution No. 40691-110716. The motion was seconded by Council Member Dykstra. The City Manager reported that the Roanoke Arts Commission desires to keep one piece from the inaugural show and deemed Descending Night as most suitable due to its low maintenance materials, workmanship and high polling, and the cost of the piece is $18,000.00, with half of that amount being donated by Downtown Roanoke, Inc. In closing, Mr. Morrill commented that the other works will be picked up by the artists during November; and the Arts Commission will issue a call to artists for nine new sculptures to be placed in Elmwood Park in May 2017. Following the City Manager remarks, Resolution No. 40691-110716 was adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. TRAFFIC: The City Manager submitted a written communication recommending acceptance and appropriation of the FY17 Virginia Department of Transportation (VDOT) Highway Safety Improvement Program funds for improvements to certain City traffic signals and intersections. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#40692-110716) A RESOLUTION accepting the Virginia Department of Transportation's (VDOT) award to the City in the total amount of $353,000.00 for Highway Safety Improvement Program funds for FY17 for two (2) separate projects; and authorizing the City Manager to take certain other actions in connection with the above matter and project. (For full text of resolution, see Resolution Book No. 78, page 522.) Council Member Trinkle moved the adoption of Resolution No. 40692-110716. The motion was seconded by Vice-Mayor Price. 208 In response to an inquiry by Council Member Bestpitch for details regarding traffic signals at the intersection of Jefferson Street and Elm Avenue, S. W., and the Interstate 581 interchange, Sherman M. Stovall, Assistant City Manager for Operations, explained that the recommendation requests appropriation of funds for the addition of five traffic signals to incorporate the flashing yellow arrow turn signal, that will provide additional safety for the left turn movement that is unprotected; and regarding Elm Avenue, there is still some additional tweaking that needs to be done with the traffic signals, noting VDOT is aware of the problem and adjustments will be made with the timing synchronization. Council Member Bestpitch followed up asking whether VDOT will look at varying the sequencing - one direction versus the other, based on the time of day; whereupon, Mr. Stovall answered perhaps. Following the Assistant City Manger's remarks, Resolution No. 40692-110716 was adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. Council Member Trinkle offered the following budget ordinance: (#40693-110716) AN ORDINANCE to appropriate funding from the Virginia Department of Transportation for traffic signal improvement projects, amending and reordaining certain sections of the 2016 - 2017 Capital Projects Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 78, page 523.) Council Member Trinkle moved the adoption of Budget Ordinance No. 40693- 110716. The motion was seconded by Vice-Mayor Price and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0.  209 BICYCLES-TRAFFIC-BUDGET: The City Manager submitted a written communication recommending authorization to submit an application to the Virginia Department of Transportation (VDOT) Highway Safety Improvement Program for additional funding to enhance safety for motorists, bicyclists and pedestrians. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40694-11 0716) A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Virginia Department of Transportation (VDOT) Highway Safety Improvement Program in the amount of $173,300.00 for FY 2018 for two (2) projects; and authorizing the City Manager to take certain actions in connection with such projects. (For full text of resolution, see Resolution Book No. 78, page 524.) Council Member Ferris moved the adoption of Resolution No. 40694-110716. The motion was seconded by Council Member Dykstra. Council Member Ferris remarked in an effort to make Roanoke more bicycle and pedestrian friendly, he is concerned about the large sum of money that the City is trying to obtain for such projects and asked for a brief overview. The City Manager explained that with the $173,000.00 and the previous two projects, the City will be investing over $500,000.00 in the mobility infrastructure (bicycles and pedestrians). The Assistant City Manager for Operations explained that City Council took action to appropriate funding for FY17 Highway Safety Improvement Program, whereas, this request is to seek approval to apply for FY18 Funds to be used two specific projects, i.e., the additions of flashing yellow turn arrows to facilitate safer left-hand turn movements; and installation of pedestrian crossing beacons at four crosswalks within the City -- two on Salem Turnpike, N. W., and one on McClanahan and Crystal Springs Avenue, S.W., and the fourth at Ninth Street and Montrose Avenue, S.E. He emphasized that the City is attempting to facilitate safer pedestrian crossings, which are typically at crossings that do not have pedestrian signals or signalized intersections. As an example of a rectangular rapid flashing beacon, Mr. Stovall responded that one is installed on Jefferson Street, near Jefferson College of Health Science campus. 210 Following a brief overview about the funding for the projects by the Assistant City Manager for Operations, Resolution No. 40694-110716 was adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. TRAFFIC-BUDGET: The City Manager submitted a written communication recommending authorization to submit an application to the Virginia Department of Transportation FY18 Revenue Sharing Program for additional funding to construct or improve the City's infrastructure systems. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#40695-11 0716) A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Virginia Department of Transportation (VDOT) Revenue Sharing Program in the amount of $10,000,000.00 for FY 2018 for ., .. certain projects; and authorizing the City Manager to take certain actions in connection with such projects. (For full text of resolution, see Resolution Book No. 78, page 525.) Council Member Trinkle moved the adoption of Resolution No. 40695-110716. The motion was seconded by Council Member Garland and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. TRAFFIC-BUDGET: The City Manager submitted a written communication recommending authorization to submit an application to the Virginia Department of Transportation FY18 Transportation Alternatives Program for funding to improve pedestrian infrastructure along the west side of Business U. S. Route 220S/Franklin Road, S. W. (3100- 3700 block). (For full text, see communication on file in the City Clerk's Office.)  211 Council Member Ferris offered the following resolution: (#40696-110716) A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Virginia Department of Transportation (VDOT) FY18 Transportation Alternatives (TA) Set-Aside Program Funds for pedestrian infrastructure along the west side of Business 220/Franklin Road; and authorizing the City Manager to take certain actions in connection with such project. (For full text of resolution, see Resolution Book No. 78, page 527.) Council Member Ferris moved the adoption of Resolution No. 40696-110716. The motion was seconded by Council Member Trinkle. In response for an overview, Mr. Stovall explained one of the plans included in the current application for Smart Scale projects is improving the pedestrian accommodations along Franklin Road, S. W., with a total anticipated cost of the project being $1.4 million, which is included in the Smart Scale application. He advised that the project basically would extend the pedestrian accommodations -- starting in the 31 00 block of Franklin Road past the Piccadilly Mall, near a Transmission Shop which extend to the south past Townside Shopping Center. It would provide pedestrian accommodations down to Mellow Mushroom to the end of the City line and the border of Roanoke County. Mr. Stovall further advised that the funding to facilitate the construction of the pedestrian accommodations is included in the Smart Scale application, which will fund some of the ancillary projects, such as pedestrian crossing signals. For clarification, Council Member Trinkle asked whether the walkway would also be on the west side of the street and that he observed dark areas between Piccadilly Square and the Townside Center, and also whether lighting would be included in the project; whereupon, Mr. Stovall responded he did not believe it includes lighting amenities, but would confirm. There being no additional comments by the Council Members, Resolution No. 40696-110716 and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. 212 STORMWATER: The City Manager submitted a written communication recommending acquisition of real property rights for the Oakland Boulevard/Sunrise Avenue Stormwater Drainage Improvements Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40697-110716) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Oakland Blvd./Sunrise Avenue Stormwater Drainage Improvements Project ("Project"); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 78, page 528.) Council Member Ferris moved the adoption of Ordinance No. 40697-110716. The motion was seconded by Council Member Trinkle. Following update on stormwater improvement projects and funding by the City ~ .... Manager, Ordinance No. 40697-110716 was adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. COMMENTS OF CITY MANAGER: The City Manager shared the following comments: Public Meeting on Availability of HUD Funds • Thursday, November 10 at 6:00p.m. • Emergency Operations Center, Room 159 South, in the Noel C. Taylor Municipal Building • Interested parties will be informed of the availability of federal funds from the U.S. Department of Housing and Urban Development for the fiscal period beginning July 1, 2017  213 Fall Leaf Collection Begins • Collection starts next week on your regular trash collection day • Brochures with this year's Leaf Collection Schedule were mailed to all city residents • The city will collect an unlimited number of biodegradable paper bags filled with leaves, placed at the curb, on the following weeks: • November 14- 17 • November 28 - December 1 • December 12- 15 • Bulk and brush collection will continue on leaf collection weeks • More information about leaf collection is available by calling 853-2000, Option 6 Ice Skating Returns to Elmwood Park • There will be 100% chance of ICE in Downtown Roanoke's Elmwood Park - November 23,2016- February 12,2017 • This is the second year for our "Elmwood on Ice" rink • New this year, we will have 5 Seal Ice Skating Aids that give beginners something steady to hold on to while they learn to skate or allow little (and big) skaters to take a load off and be pushed around • Hours: o Mondays and Tuesdays - Closed o Wednesdays and Thursdays- 4:00 to 9:00 p.m. o Fridays and Saturdays- 11 :00 a. m. to 10:00 p.m. o Sundays- 12:00 to 7:00p.m. • Admission is $6.00. Skate rentals are $2.00. Skate time is unlimited on the day of purchase • Free on-street parking is available around Elmwood Park. In addition, the Elmwood Park Garage and Lot are free every weekday after 5:00 p.m. and all weekend Roanoke receives more national attention • Roanoke was mentioned in a recent article published in the Christian Science Monitor titled "Memo to the Next President" • The article was written by Colin Woodward, the same person who wrote the article about Roanoke published in Politico magazine in September, and includes examples of how cities have recreated themselves (including Roanoke) The City Manager shared a special video created by the City's Economic Development Department regarding funding from America Electric Power. He added that the video focuses on quality of life and complements the recent video produced by Visit Virginia's Blue Ridge. 214 REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUTION AND CONSIDERATION OF ORDINANCE AND RESOLUTIONS: NONE. MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF CITY COUNCIL: ELECTIONS: Vice-Mayor Price encouraged all to vote on Tuesday, November 8, 2016. CELEBRATIONS-VETERANS: Council Member Bestpitch announced a Veterans' Day Program to be held by the Local Daughters of the American Revolution on Friday, November 11, 2016, at Argon Circle near King George Avenue, and 41h Street, S. W. He also invited the public to attend the Annual City Neighborhoods 'Harvesting of the Fruits' Potluck Dinner and Awards Celebration scheduled for Friday, November 11, 2016, at the Jefferson Center's Fitzpatrick Hall at 6:00 p.m. - "'" RECREATION: Mayor Lea announced that the CIAA Football Championship Game is scheduled to be held at 2:00 p.m., Saturday, November 12 at the Salem Football Stadium between Winston-Salem State University and Bowie State University. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: OATHS OF OFFICE-BLUE RIDGE BEHAVIORAL HEALTHCARE: The Mayor called attention to the upcoming expiration of the three-year term of office of Edward Garner as a City representative of the Blue Ridge Behavioral Healthcare Board of Directors ending December 31, 2016; whereupon, he opened up the floor for nominations. Council Member Dykstra placed in nomination the name of Edward Garner.  215 There being no further nominations, Mr. Garner was reappointed as a City representative of the Blue Ridge Behavioral Healthcare Board of Directors for a three- year term of office ending, December 31, 2019 by the following vote: FOR MR. GARNER: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. OATHS OF OFFICE-PLANNING COMMISSION: The Mayor called attention to the expiration of the four-year terms of office of Lora J. Katz, Karri B. Atwood, Paula Page Williams, and James E. Smith as members of the City Planning Commission ending December 31, 2016; whereupon, he opened the floor for nominations. Council Member Dykstra placed in nomination the names of Lora J. Katz, Karri B. Atwood, James E. Smith and Paula Page Williams. There being no further nominations, Ms. Katz, Ms. Atwood, Ms. Williams, and Mr. Smith were reappointed as members of the City Planning Commission for four-year terms of office, each, ending December 31, 2020, by the following vote: FOR MS. KATZ, MS. ATWOOD, MS. WILLIAMS, AND MR. SMITH: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. OATHS OF OFFICE-VIRGINIA'S BLUE RIDGE BOARD OF DIRECTORS: The Mayor called attention to a vacancy created by the resignation of Thomas T. Cullen as a City representative of the Visit Virginia's Blue Ridge Board of Directors ending June 30, 2017; whereupon, he opened the floor for nominations. Council Member Dykstra placed in nomination the name of Della Watkins. There being no further nominations, Ms. Watkins was appointed to fill the unexpired term of office of Thomas T. Cullen as a City representative of the Visit Virginia's Blue Ridge Board of Directors for a term ending June 30, 2017, by the following vote: FOR MS. WATKINS: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. OATHS OF OFFICE-HUMAN SERVICES ADVISORY BOARD: The Mayor called attention to a vacancy created by James Weber as a member of the Human Services Advisory Board ending November 30, 2016; whereupon, he opened the floor for nominations. Council Member Dykstra placed in nomination the name of Bradley Stephens. 216 There being no further nominations, Mr. Stephens was appointed to replace James Weber as a member of the Human Services Advisory Board for a four-year term of office ending November 30, 2020, by the following vote:. FOR MR. STEPHENS: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. OATHS OF OFFICE-TOWING ADVISORY BOARD: The Mayor called attention to the expiration of the three-year term of office of Michael P. Wright as a member of the Towing Advisory Board ending October 31, 2016. Inasmuch as Mr. Wright having served three consecutive terms of office, he is not eligible for reappointment; whereupon, Mayor Lea opened the floor for nominations. Council Member Dykstra placed in nomination the name of Walter Hinkley. There being no further nomination, Mr. Hinkley was appointed to replace Michael P. Wright as a (Tower) member of the Towing Advisory Board for a term of office, ending October 31, 2019, by the following vote: FOR MR. HINKLEY: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. OATHS OF OFFICE-ROANOKE CIVIC CENTER COMMISSION: The Mayor called attention to the expiration of the three-year term of office of Richard F. Walters as a member of the Roanoke Civic Center Commission ended on September 30, 2016, whereupon, he opened the floor for nominations. Council Member Dykstra placed in nomination the name of Tom Roller. There being no further nominations, Mr. Roller was appointed to replace Richard F. Walters as a member of the Roanoke Civic Center Commission for a term of office ending September 30, 2019, by the following vote: FOR MR. ROLLER: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. At 3:28 p.m., Mayor Lea declared the Council meeting in recess for a continuance of a Closed Session in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building.  217 At 4:12 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Lea presiding, and all Members of Council in attendance. COUNCIL: With respect to the Closed Meeting just concluded Council Member Dykstra moved that each Member of City Council certify to the best of his or her knowledge that: ( 1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Ferris, Garland, Price, Trinkle, Bestpitch, Dykstra and Mayor Lea-7. NAYS: None-0. There being no further business, the Mayor declared the Recessed Meeting adjourned at 4:14p.m. APPROVED ATTEST: ~J?-7.~~ vJJ..; Reynolds,~ f(f' Stephanie M. Moon City Clerk ~~L~ Mayor )