City Council

376 ROANOKE CITY COUNCIL-REGULAR SESSION March 6, 2017 9:00a.m. The Council of the City of Roanoke met in regular session on Monday, March 6, 2017, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40579-070516 adopted by the Council on Tuesday, July 5, 2016. PRESENT: Council Members Anita J. Price, David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. ITEMS FOR ACTION: CITY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2- 3711 (A)(1), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Council Member Dykstra moved that the Council concur in the request of the Mayor as abovementioned. The motion was seconded by Vice-Mayor Price and adopted by the following vote: . . . ' A YES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0.  377 CITY COUNCIL: A communication from Council Member David B. Trinkle, Chair, City Council Personnel Committee, requesting that Council convene in a Closed Meeting to discuss a personnel matter, being the selection process for a City Manager, pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that Council concur in the request as abovementioned. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0. ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. BRIEFINGS: Jefferson College of Health Sciences at Carilion Clinic Dr. N. L. Bishop, President, Jefferson College of Health Sciences, appeared before the Council and gave a brief overview of the College and its program, stating that the College was celebrating 35 years at the intersection of education and healthcare, Jefferson College of Health Sciences provides well educated and highly qualified graduates to fill the jobs of the 21 51 century, and thereafter, sharing information regarding the following topics: • Our Mission o Jefferson College of Health Sciences prepares, within a scholarly environment, ethical, knowledgeable, competent, and caring healthcare professionals o Carilion Clinic exists to improve the health of the communities it services • Jefferson College Broadening Exposure • Board of Directors 378 • Our History of Service o 1911 - Lewis-Gale School of Nursing o 1914- Jefferson Hospital School of Nursing o 1965 - Community Hospital of Roanoke Valley School of Nursing o 1982 - Community Hospital of Roanoke Valley College of Health Sciences o 2003 - Jefferson College of Health Sciences • Jefferson College: Leading the Way o Virginia's first hospital affiliated college (1982) o Virginia's oldest: Nursing Program Respiratory Therapy Program Occupational Therapy Assistant Program Physician Assistant Program • Jefferson College On The Rise o Fall 1988 - Fall 2016 Enrollment Growth o In fall 2016, the College attracted students from 33 states o The College also attracted students from 93 localities across Virginia • World-Class Faculty and Staff o 155 Regular Employees 71 -Staff 75 - Full-time Faculty - 9- Part-time Faculty o 105 Adjunct Faculty • Enrollment Breakdown • Our Programs o Associate of Applied Science o Associate of Science o Bachelors o Masters o Doctoral o Undergraduate Certificate o Graduate Certificate • School of Graduate & Professional Studies o Doctor of Occupational Therapy o Doctor of Nursing Practice o Doctor of Health Sciences o Master of Science In Nursing, Family Nurse Practitioner (2014) o Master of Healthcare Administration (2013) o Master of Science in Occupational Therapy (2007) o Master of Science in Physician Assistant (2007) o Master of Science in Nursing, Nursing Administration (2005)  379 • Baccalaureate Programs o Biomedical Sciences o Emergency Services o Health Sciences o Medical Laboratory Science o Healthcare Management o Nursing (TBSN, ASSN, RN-BSN) o Respiratory Therapy • Associate Programs o Occupational Therapy Assistant o Physical Therapist Assistant o Surgical Technology • Healthcare Careers On The Rise o Health Professions are the number one occupational group for projected job growth. o Healthcare is expected to create 32% of all new jobs in the U.S. o Between 2012 and 2022, 4 million jobs in healthcare will be created. o Registered nurses earned an average of $6,490.00 per year in 2015. • Return on Investment: The Jefferson Difference o Jefferson College leads the state with the highest average wage earnings for Baccalaureate degree graduates ($54,981.00). o Jefferson College has the state's second highest average wage earnings for Master degree graduates ($76,294.00). • A Jefferson College Education = Positive Results for our Region o Graduates have a 92% 1st time pass rate on national licensure/board exams with a 96% overall pass rate o Top producer of health professions graduates in Southwest Virginia and in the top-1 0 for the Commonwealth o 61% of graduates have worked or are working for Carilion Clinic o 76% of graduates reside in Virginia • Beginning of the Virginia Tech Carilion Health Sciences and Technology Innovation District • Jefferson College Leading the Way o Carilion Clinic Health Sciences Libraries Jefferson College Health Sciences Carilion Roanoke Memorial Hospital Virginia Tech Carilion School of Medicine • Inter-professional Education Inter-professional education allows students from different disciplines and institutions to come together in the classroom, laboratory, and in real-world clinical activities to learn about, with, and from each other. • Virginia Intercollegiate Anatomy Lab 380 • Roanoke Valley Alleghany Adult Education Program - Jefferson College Partnership for ESL Introduction to Anatomy Healthcare Project • Educational Collaborations o Partnerships with Virginia Tech Carilion School of Medicine o Radford University's Doctor of Physical Therapy Program o Community College Articulation Agreements o Virginia Community College System Guaranteed Admissions Agreement in Nursing o A. R. Burton Emergency Services Initiative o Virginia Tech Science Festival • Roanoke's Downtown College o Jefferson houses 130 students on four floors of The Patrick Henry (See copy of presentation on file in the City Clerk's Office.) Remarks by the Council as being noted were sponsorship of Concert Series in Elmwood Park; great partnerships in the Roanoke Valley, recruitment tools with surrounding school systems; and public relations and marketing. In conclusion, Dr. Bishop remarked that the College is looking at ways to expand; that college presidents and counselors meet to discuss collaboration in order to - compliment and partnership. There being no additional comments by the Council Members, Mayor expressed appreciation to Dr. Bishop for the informative briefing; and thereafter, noted that the briefing would be received and filed. FY 2018 Budget/Financial Planning Work Session Amelia Merchant, Director, Management and Budget, and the Director of Finance presented the following outline on the FY 2017 - 2018 budget development process, recommendations and highlighted the following topics: • The Challenges o Since 2008, made reductions of $30.7 million to facilitate budget balancing and reduced positions by 10% o Reduced and restructured capital plan o Reformed pension for sustainability and competitiveness o Strengthened financial policies for financial resiliency o Improved efficiency and customer service through Lean o Made strategic investments in infrastructure and livability o Built regional partnerships to invest in tourism, broadband, and industry  381 o Policies and Investments are producing returns Reversed 30 year population decline Increased graduation rate and other key indicators Neighborhoods and downtown on path to revitalization Cross sector initiatives like Innovation Corridor Economic development wins On the national radar screen o FY2017- 2018 Challenges The Approach: Budget requests submitted lower than FY2017 Adopted Levels Ms. Merchant advised that there was a $2.4 million decline in revenues from the current year adopted budget of $281,092.00 as well as mandatory increases that must be addressed. • Budget for Outcome Process Update o Where We Are Now Priority Tearns reviewed, scored and ranked offers inclusive of base requests and supplementals Budget Committee prepared preliminary capital budget recommendation o Next Steps Priority Teams make funding recommendations to Budget Committee Director Budget Workshops (March 1ih and March 24th Council Budget Briefing (April 3rd Budget Committee balances Recommended Budget Ms. Merchant pointed out that the process was slightly different than in past years and the priority teams had reviewed, scored and ranked the offers inclusive of base and supplemental requests and were currently making presentations to the Budget Committee of their recommendations; and the Budget Committee would submit their recommendations to the Departmental Directors who would attend two, half-day workshops on March 17 and March 24 to make recommendations as a Directors' team to the City Manager and both Assistant City Managers on how to balance the budget; which offered an additional layer of review, with a follow-up briefing on April 3 and the Recommended Budget presented to the Council at its April 17 regular Meeting. • Balancing Summary - March 6th o Variance- ($6,451 ,352 382 Ms. Merchant advised that the budget was still $6.5 million out of balance, including consideration of the revenue shortfall and all requests made by departments and outside agencies. She reviewed the balancing summary categories, explaining that the reduced base represented the requests by departments, Constitutional and Court-Appointed officials in which all submitted a lower base of $5 million less in expenditures.; the base restoration included $4.2 million, which was asked back stating the items were critical to service; and the last category was supplemental and new requests to the base budget which totaled the budget at $285.2 million dollars. In response to an inquiry from Council Member Ferris with regard to an example of a base restoration line item and a supplemental request, Ms. Merchant advised that in the education priority one base restoration would be publications and subscriptions; in which the City Librarian lowered the request for additional books to purchase for the libraries, but felt it was a critical need. She noted that a supplemental request in the education priority would be temporary wages for a new position in the reference area of the library. • Price of Government - Revenue Estimate by Major Category Fiscal Year 2018 • $2.4 Million Decrease in FY18 Revenues over FY17 Adopted Budget At this point, the Director of Finance advised that the tax category overall compared to the current year budget was up 1.3 percent, majority of that was related to real estate and its 1.5 percent increase. She noted that looking back at the real estate category pre-recession, the increase would range from four to seven percent proving that it was growing, but in terms of revenue it was not where it should be. Ms. Dameron pointed out that sales tax for the upcoming budget was 8.6 percent below the current adopted budget and when combined with other local taxes that category was 4.4 percent below the 2017 adopted budget equating to $3.6 million. o FY18 School Funding Formula The Director of Finance pointed out that the decrease in revenues impacted the school funding formula as well and after adding property tax, other local taxes to the funding received from state for personal property tax relief and deducting things like the district taxes allocated for downtown and Williamson Road and tourism, the schools would have a decrease based on the current estimate of $848,000.00 and funding from the City.  383 At this point, Ms. Merchant continued the presentation reviewing the following information: o City of Roanoke Priorities o Ranked Offers by Priority -----·--------·-- ---·.--- -- -- ------~~-- Priority Reduced Base Base Supplemental Total --·----·-·- Restoration Re_quests --· ----- Economy_·-·-- $1,414,479.00 $8,300.00 $198,804.00 $1,621,583.00 Education $1,834,475.00 $$36,700.00 $126,295.00 $1,997,470.00 Human $35,133,327.00 $1,024,767.00 $66,970.00 $36,225,064.00 Services Infrastructure $21 '724,294.00 $384,983.00 $965,342.00 $23,074,619.00 Livability ·---- $15,277,650.00 $434,634.00 $374,866.00 $16,087,150.00 Safety $66,052,582.00 $1,905,746.00 $926,114.00 $68,884,442.00 Good $17,615,087.00 $441,930.00 $628,369.00 $18,685,386.00 Government In-depth discussion ensued with regard to summer youth employment; whereupon, Council Member Ferris commented that youth employment and training were critical, but perhaps there were other options that would not require spending $900.00 per student. He inquired if the 50 students were inclusive of other jurisdictions or just the City of Roanoke. The City Manager replied that it was just the City of Roanoke and Council Member Ferris continued stating that in order to spend the $45,000.00, he felt that it needed to affect more than 50 people to justify spending that amount. Ms. Merchant advised that within the Human Services category, the Social Services family services division restoration of $378,433.00 represented eight positions and the increase of $31 ,203.00 represented funding to support an out-stationed worker housed at an off-site Housing Authority location currently funded under CDBG, but may have to be listed under the General Fund in order to continue the program. Ms. Merchant further advised that 17 positions in the Human Services priority would be affected, which was included in the $1 million. She pointed out that the City's practice has been to work with any impacted employee through Human Resources to have them select other vacant positions, interview and as the successful candidate, help them to transition into other positions within the organization. The City Manager added that the City was holding vacancies in an effort to place impacted employees in those positions and because the City of Roanoke was a service organization, the most money was spent in Human Services and Public Safety which also received the deepest reductions. 384 In response to an inquiry from Council Member Garland with regard to base restoration and employees losing their jobs or not hiring for the vacant positions, Ms. Merchant advised that what was attempted was to transition the positions through attrition and hold the positions vacant and unfunded. In-depth discussion ensued with regard to filled, vacant positions, leverage and levels of service; whereupon, The Assistant City Manager for Community Development commented that in the case of mandated services the State requires the service to be provided and if it was non-mandated it depended on the amount of service provided and the amount of money to be received from the State in reimbursement. He noted that the way the State budget worked was the funds were spent first and then asked back in reimbursement; and with a significant reduction in funding from intergovernmental which was presuming these cuts on the Social Services side and if some of the restoration funds were reinstated the revenue estimate was automatically increased to recover the reimbursement amount from the State whether it was 85 or 70 percent based upon the program. o Outside Agencies - $549,098.00 With regard to the Outside Agencies category, Ms. Merchant advised that based upon previous direction from Council, the Taubman Museum, LEAP Program and ......., Roanoke Community Garden funding requests were moved to the Roanoke Arts Commission and Human Services Advisory Board funding sources, respectively. ,• Council Member Dykstra asked of a comparison between how much funding was requested versus how much funding was actually allocated with regard to the Human Services Advisory Board; whereupon, Ms. Merchant advised that the requests were typically in the $600,000.00 range. • Reserved Allocations - $29,92,108.00 Ms. Merchant stated that with the Roanoke City Public Schools allocation of $79.5 million and all the priority information for a total request of $285.2 million which had not been reduced based on the recommendations. She pointed out that more recommendations were to be submitted to the committee; the directors were meeting for their recommendations and critical needs for next year to return to the Budget Committee for final disposition. She reiterated that the budget variance was $6.5 million dollars with ongoing effort to bring forth a balanced budget. Council Member Ferris inquired if the $250,000.00 transferred to debt service was an annual practice in an effort to lower the debt service quicker; whereupon, Ms. Merchant advised that it was with respect to the capital planning and as projects were added the capital plan was adjusted and the debt service requirement was reviewed for a five and ten year window in an effort to afford the current plan.  385 The Assistant City Manager for Operations added that as a best practice for the last 15 or 16 years as the Cl P was revised, the incremental debt service five years out would be identified and to avoid a significant spike later, funds would be added over the prior year to be equal to the extent possible. Council Member Trinkle asked for a jurisdictional comparison with regard to the proposed solid waste fee. The City Manager acknowledged the request and replied in the affirmative. Council Member Dykstra asked for a document with regard to City employee pay in comparison to similarly sized cities in the Commonwealth. The City Manager acknowledged the request and replied that the Department of Human Resources conducted an annual survey with regard to the area pay scale. Council Member Ferris expressed his opposition of implementing a furlough day to assist with balancing the budget and asked that it be removed from the list of options; whereupon, Mayor Lea concurred. Mayor Lea advised that the briefing would continue at the 2:00p.m. session. At 12:45 p.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building; and thereafter to be reconvened at 2:00p.m., in the Council Chamber. At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Lea presiding. PRESENT: Council Members Anita J. Price, David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Christopher P. Morrill, City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Carlton Wright, Associate Pastor for Seniors and Pastoral Care, Shenandoah Baptist Church. 386 The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Lea. PRESENTATIONS AND ACKNOWLEDGEMENTS: ACTS OF ACKNOWLEDGEMENT: Mayor Lea recognized students from Boston University, College of the Holy Cross, and Wake Forest University. He presented each student with a Certificate of Appreciation. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and will be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the item would be removed from the Consent Agenda and considered separately. He called attention to a communication from the City Attorney requesting that a public hearing be scheduled for March 20, 2017 at 7:00 p.m. in reference to the water service utility tax. MINI UTES: Minutes of the regular meeting of City Council held on Monday, ~ ·"" November 21, 2016, was before the body. (See Minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Trinkle and adopted by the following vote: A YES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0. TAXES-WATER: A communication from the City Attorney requesting that Council schedule a public hearing to be held on Monday, March 20, 2017, at 7:00 p.m., or as soon as the matter may be reached, to correct an inadvertent error relative to the water service utility tax and making such corrections retroactive to November 16, 2015, was before the body. (See communication on file in the City Clerk's Office.)  387 Council Member Ferris moved that the Council concur in the request of the City Attorney as abovementioned. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0. MOUNTAIN VALLEY PIPELINE: A communication from the City Manager in response to comments made at the December 19, 2016 City Council Meeting by Dr. M. Rupert Cutler and Dr. Diana Christopulos about the construction of the Mountain Valley Pipeline (MVP), was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that the communication be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0. FINANCIAL REPORTS: A communication from the Director of Finance transmitting the Financial Report for the month ended January 31, 2017, was before the Council. (See Financial Report on file in the City Clerk's Office.) Council Member Ferris moved that the Financial Report be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0. ANNAUL REPORTS-SHERIFF: Annual Report of the Roanoke City Sheriff's Department for 2015-2016 Fiscal Year, was before the Council. (See Annual Report on file in the City Clerk's Office.) 388 Council Member Ferris moved that the Annual Report be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: A YES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0. OATHS OF OFFICE-PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: Report of qualification of Gloria P. Manns as a Citizen at Large member of the Personnel and Employment Practices Commission for a term of office ending June 30, 2019, was before the Council. (See Oath or Affirmation of Office on file in the City Clerk's Office.) Council Member Ferris moved that the report of qualification be received and filed. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0. REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: ANNUAL REPORTS-ROANOKE REGIONAL PARTNERSHIP: Beth Doughty, Executive Director, Roanoke Regional Partnership, appeared before the Council and provided an overview of the activities of the organization during 2016, highlighting not only their recent accomplishments, but also future actions and initiatives to be accomplished with their economic development partners. (See copy of remarks on file in the City Clerk's Office.) While concluding her remarks, Ms. Doughty distributed a copy of the Regional Partnership's 2016 Annual Report. (See Annual Report on file in the City Clerk's Office.)  389 Following commendations by the Council, the Mayor advised that the annual update would be received and filed. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: ARTS: Susan Jennings, Arts and Culture Coordinator, gave an update on the ART IN ROANOKE (ART) in Elmwood Temporary Exhibition, highlighting the following: • Calendar o Project was approved by City Council as part of the annual Public Art Work Plan in August 2016 with funding designated from the Percent for Art Fund o November 2016 -Call to Artists distributed nationally o February 2017 - Selection panel chosen by Roanoke Arts Commission reviewed 93 proposals from 51 artists o February 21, 2017 - Recommendations of panel approved by Roanoke Arts Commission o May 1 to May 16- Installations in Elmwood Park o May 26 - 28 - Public vote for Peoples Choice Award during Festival in the Park o May 16, 2017 to November 15,2019- Run of Show • Criteria Used by Panel o The artist's past experience o Quality and design of the art o Appropriateness for the site including aesthetic content, public safety and family friendly o Durability - the ability of the art to withstand weather and public interaction over the eighteen month period o Appropriateness to the theme "City in Motion" o Variety of art works and material o How the pieces would fit together to create a sculptural exhibition • Artists o Lee W. Badger- Sow Above, So Below o Jim Collins - Hill Climb o Jordan Parah - Dancing in the Moonlight o Dmitrill Volkov- One Day in a City o Richard Whitehill - Birds (See copy of presentation on file in the City Clerk's Office.) 390 Following remarks by Ms. Jennings, the Mayor advised that the presentation would be received and filed. ITEMS RECOMMENDED FOR ACTION: BUDGET-SCHOOLS-GRANTS: The City Manager submitted a written communication recommending acceptance and appropriation of the Juvenile Justice and Delinquency Prevention Title II Grant funds from the Virginia Department of Criminal Justice Services for use by the Roanoke City Public Schools to create and administer the Positive Alternatives to School Suspensions (PASS) Project. (For full text, see communication on file in the City Clerk's Office.) Vice-Mayor Price offered the following resolution: (#40771-030617) A RESOLUTION accepting the Juvenile Justice and Delinquency Prevention Title II grant made to the City from the Virginia Department of Criminal Justice Services; and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 79, page 1.) Vice-Mayor Price moved the adoption of Resolution No. 40771-030617. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0. Vice-Mayor Price offered the following budget ordinance: (#40772-030617) AN ORDINANCE to appropriate funding from the Virginia Department of Criminal Justice Services for the Juvenile Justice and Delinquency Prevention Grant, amending and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 79, page 2.)  391 Vice-Mayor Price moved the adoption of Budget Ordinance No. 40772-030617. The motion was seconded by Council Member Trinkle and adopted by the following vote: A YES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0. BUDGET-HOUSING-GRANTS: The City Manager submitted a written communication recommending approval of Amendment No. 1 to the 2015-2019 HUD Consolidated Plan; and authorization to submit documentation to HUD for final review. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#40773-030617) A RESOLUTION approving an amendment to the 2015-2019 Consolidated Plan for Community Development Block Grant ("CDBG") funds to reallocate certain unspent CDBG funds received by the City from the United States Department of Housing and Urban Development ("HUD") for the 2016 Plan Year; authorizing the City Manager or the City Manager's designee to submit such amendment to HUD for final review and approval; and further authorizing the City Manager to execute all necessary documents required for such amendment. (For full text of resolution, see Resolution Book No. 79, page 3.) Council Member Trinkle moved the adoption of Resolution No. 40773-030617. The motion was seconded by Vice-Mayor Price. The City Manager gave an overview of Amendment No. 1 to 2015-2019 Housing and Urban Development Consolidated Plan, highlighting the two amendments resulting from reprogrammed funds from the current year for use in projects not originally included in 2016 Plan Year, as follows: Reallocate $250,000.00 in unspent CDBG funds from the 2016 Plan Year "Phase 1 Planning for Choice Neighborhood Transformation Plan" to the 2016 Plan Year "Feeding America Southwest Virginia Property Acquisition". These funds will provide for the acquisition of property located in the Melrose-Orange Target Area for the purpose of developing a community solutions center to improve public safety and provide needed food services to low income residents. 392 Reallocate $170,000.00 in unspent funds from the 2016 Plan Year "MOTA Major Rehabilitation" project, "CHIP Enrollment Expansion Project", "Community Based Prevention Services Project" and "HUD Administrative Funds" to "Washington Park Infrastructure Improvements" in the 2016 Plan Year. These funds will be used to make necessary improvements to the Washington Park pool. Following remarks by the City Manager, Resolution No. 40773-030617 was adopted by the following vote: A YES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0. Council Member Trinkle offered the following budget ordinance: (#40774-030617) AN ORDINANCE to appropriate funding from the Department of Housing and Urban Development (HUD) for the Community Development Block Grant Program (CDBG), and HOME Investment Partnerships Program, amending and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and - dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 79, page 4.) Council Member Trinkle moved the adoption of Budget Ordinance No. 40774-030617. The motion was seconded by Vice-Mayor Price and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0. STORMWATER: The City Manager submitted a written communication recommending acquisition of real property rights for the Templeton Avenue Stormwater Drainage Improvements Project. (For full text, see communication on file in the City Clerk's Office.)  393 Council Member Ferris offered the following ordinance: (#40775-030617) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Templeton Avenue Stormwater Drainage Improvements Project ("Project"); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 79, page 6.) Council Member Ferris moved the adoption of Ordinance No. 40775-030617. The motion was seconded by Council Member Bestpitch and adopted by the following vote: A YES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0. GREENWAYS: The City Manager submitted a written communication recommending execution of Amendment No.3 to the Contract with Crouch Engineering, Inc., for additional professional services for the Roanoke River "Bridge the Gap" Greenway Phase II, from Bridge Street to Aerial Way Drive. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40775-030617) A RESOLUTION authorizing the City Manager's issuance and execution of additional amendments to the City's contract with Crouch Engineering, Inc., for additional professional services for the Roanoke River "Bridge the Gap" Greenway, Phase II from Bridge Street to Aerial Way Drive; and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such contract, as amended. (For full text of resolution, see Resolution Book No. 79, page 7.) 394 Council Member Bestpitch moved the adoption of Resolution No. 40775-030617. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0. COMMENTS OF CITY MANAGER. The City Manager offered the following comments: Spring Leaf Collection Occurs This Week • Solid Waste Management has added dates for spring leaf collection services this year. • Collection will occur this week- March 6-9, 2017. • Residents may place at the curb an unlimited number of bagged leaves in biodegradable paper bags on the designated week. • Bulk and brush collection will continue this week. • More information is available by calling 853-2000, select Option 1. Stakeholders of the Melrose-Orange Target Area Meeting • Residents, business owners, and other stakeholders are reminded that bi- monthly meetings are held to allow them to provide input and learn about activities in this target area. • Next meeting is March 13, 6:00-7:00 p.m., at Goodwill Industries of the Valleys, 2502 Melrose Avenue. • For information call 983-6404 or email Keith Holland at keith.holland@roanokeva.gov. McDonald's St. Patrick's Day Parade and Shamrock Festival • Saturday, March 11 - Parade begins at 11 :00 a.m. on Jefferson Street at Elm Avenue. • Shamrock Festival begins at noon. • McDonald's Kid's Zone is from 12:00 to 5:00p.m. • Corned Beef & Co. Celtic Celebration will last from 10:00 a.m. to 5:00 p.m. • Martin's St. Patty's Block Party starts at noon, $10.00 admission. • More details are available at www.downtownroanoke.org. Leadership College Begins this Month • The 2017 Leadership College program will begin on Thursday evening, March 16, 2017 and continue on each consecutive Thursday evening for 9 weeks through May 11, 2017. • Classes meet each Thursday evening from 6:00 to 9:00 p.m. in the Municipal Building for nine weeks.  395 • Leadership College is an interactive and engaging series of discussions, lectures, role plays, team building, and related field work to help citizens better understand how their local government works. • Several graduates of the Leadership College have gone on to be leaders in our community, some even running for City Council. REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OR ORDINANCES AND RESOLUTIONS: NONE. MOTION AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: SMOKE DETECTORS: Council Member Dykstra encouraged citizens to check batteries in their smoke detectors at home due to a number of recent fires in the community. CITY MANAGER: Council Member Trinkle, Chair, City Council Personnel Committee, announced that the City has retained the services of Colin Baenziger & Associates, a consulting and municipal recruiting firm, to assist with the recruitment of a new City Manager for the City of Roanoke, adding that citizen input and comments will be received with regard to the recruitment on Monday, March 20, 2017 from 5:30p.m.- 7:00 p.m. in the Council Chamber, Room 450, 4th floor, Noel C. Taylor Municipal Building. LEGISLATION: Council Member Ferris, Chair, City's Legislative Committee, gave an update on the Marketplace Fairness Act, adding he will be traveling to Washington, D.C. to share information with elected officials and representatives at the National League of Cities Congressional City Conference on March 11-13, 2017. SCHOOLS: Mayor Lea announced that due to having received only one application for School Board Trustee, the School Board application deadline has been extended until Friday, March 31, 2017, at 5:00 p.m., with applications being submitted to the City Clerk's Office. 396 BUDGET: At this point, the City Manager called upon the Director of Management and Budget for continuation of the FY18 Budget/Financial Planning Update, as follows: • Capital Project Planning o FY 2017-2021 Capital Improvement Program- $151,22,059.00 o FY 2017-2021 Capital Improvement Program • Debt Issuance Planning FY 2018-2022-$143,060,000.00 • Operating and Capital Budget Development Important Dates (See remaining portion of presentation on file in the City Clerk's Office.) Ms. Merchant advised that the Capital Improvement Program was approximately $152 million as well as bond and cash funding from the General Fund. In conclusion, she reiterated that the Directors would meet on March 17 and March 24 in preparation of the April 3 briefing, the recommended budget presentation was scheduled for April 17 during the 2:00 p.m. session, the budget public hearing would be held on Thursday, April 27, followed by Budget Study on May 1 and budget adoption during the May 15, 2:00 p.m. session. There being no additional questions and/or comments by the Members of Council, Mayor Lea thanked Ms. Merchant and Ms. Dameron for the presentation and advised that the budget briefing would be received and filed. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: NONE. COUNCIL: With respect to the Closed Meeting just concluded, Council Member Bestpitch moved that each Member of City Council certify to the best of his or her knowledge that: ( 1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Vice-Mayor Price and adopted by the following vote: A YES: Council Members Price, Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-7. NAYS: None-0.  397 There being no further business to come before the Council, Mayor Lea declared the regular meeting adjourned at 3:25p.m. APPROVED ATIEST: ~ ·~~n~~_,OaQJ Stephanie M. Moon Reyn~ ~J;/[ ;;]£~~--'< ck_J, Sherman P. Lea, Sr. City Clerk Mayor