City Council

618 ROANOKE CITY COUNCIL-REGULAR SESSION July 3, 2017 2:00p.m. The Council of the City of Roanoke met in regular session on Monday, July 3, 2017, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule. 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to the following resolution as set forth below, with Mayor Sherman P. Lea, Sr. presiding. PRESENT: Council Members William D. Bestpitch, John A. Garland, David B. Trinkle and Mayor Sherman P. Lea, Sr.-4. ABSENT: Council Members Michelle L. Dykstra, Raphael E. Ferris and Vice-Mayor Anita J. Price-3. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Sherman M. Stovall, Acting City Manager; Daniel J. Callaghan, City Attorney; Barbara A. Dameron, Director of Finance; and Cecelia F. McCoy, Deputy City Clerk. The Invocation was delivered by The Reverend D. Keith Beasley, Pastor, Good Shepherd Lutheran Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting held on Thursday, June 29, 2017 and concluded on June 30, 2017, at an undisclosed location, Council Member Trinkle moved that each Member of City Council certify to the best of his or her knowledge that: ( 1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in the announcement by the Chair of the Council Personnel Committee at a regular meeting of the Roanoke City Council held on Monday, June 19, 2017, pursuant to Section 2.2-3712 B of the Code of Virginia, by which the Closed Meeting was convened were heard, discussed or considered in the meeting by the public body. The motion was seconded by Council Member Bestpitch and adopted by the following vote:  619 AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea-4. NAYS: None-0. (Council Members Dykstra, Ferris and Vice-Mayor Price were absent.) ORGANIZATIONAL MEETING: RESOLUTION ESTABLISHING A MEETING SCHEDULE OF CITY COUNCIL: The Mayor advised that the first meeting of Council in the month of July is considered to be the Organizational Meeting at which time the Council will adopt a resolution establishing the days, times and places of regular meetings to be held by the Council during the ensuing months. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40879-070317) A RESOLUTION establishing a meeting schedule for City Council for the Fiscal Year commencing July 1, 2017, and terminating June 30, 2018. (For full text of resolution, see Resolution Book No.79, page 222.) Council Member Bestpitch moved the adoption of Resolution No. 40879-070317. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea-4. NAYS: None-0. (Council Members Dykstra, Ferris and Vice-Mayor Price were absent.) PRESENTATIONS AND ACKNOWLEDGEMENTS: NONE. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters will be referred to the Acting City Manager for response, recommendation or report to Council, as he may deem appropriate. MISCELLANEOUS: Robert Gravely, 3360 Hershberger Road, N.W., appeared before Council to reiterate God's way is the only way and encouraged Council to work with citizens to make the needed change. 620 CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and will be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion are desired, the item would be removed from the Consent Agenda and considered separately. MINUTES OF ROANOKE CITY COUNCIL: Minutes of the regular meeting of City Council held on Monday, April 3, 2017, was before the body. · (See Minutes on file in the City Clerk's Office.) Council Member Trinkle moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea-4. NAYS: None-0. (Council Members Dykstra, Ferris and Vice-Mayor Price were absent.) VACANCY ON PARKS AND RECREATION ADVISORY BOARD: A communication from the Deputy City Clerk advising of the resignation of Ssunny Shah as a member of the Parks and Recreation Advisory Board, effective immediately, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that the communication be received and filed and the resignation be accepted. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea-4. NAYS: None-0. (Council Members Dykstra, Ferris and Vice-Mayor Price were absent.) MINUTES OF THE AUDIT COMMITTEE: Minutes of the Audit Committee held on Wednesday, June 2, 2017, was before the Council. (See Minutes on file in the City Clerk's Office.)  621 Council Member Trinkle moved that the Audit Committee Minutes be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea-4. NAYS: None-0. (Council Members Dykstra, Ferris and Vice-Mayor Price were absent.) FINANCIAL REPORTS: A report from the Director of Finance transmitting the Financial Report for eleven months ended May 31, 2017, was before the Council. (See copy of Financial Report on file in the City Clerk's Office.) Council Member Trinkle moved that the Financial Report be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea-4. NAYS: None-0. (Council Members Dykstra, Ferris and Vice-Mayor Price were absent.) HOTEL ROANOKE AND CONFERENCE CENTER COMMISSION: A communication from Paul G. Beers, Counsel, Hotel Roanoke and Conference Center Commission, transmitting a resolution in observation of the retirement of Deborah J. Moses, as Executive Director of the Commission, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Trinkle moved that the communication be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea-4. NAYS: None-0. (Council Members Dykstra, Ferris and Vice-Mayor Price were absent.) 622 OATHS OF OFFICE-ROANOKE CITY SCHOOL BOARD-VISIT VIRGINIA'S BLUE RIDGE BOARD-ROANOKE VALLEY JUVENILE DETENTION CENTER COMMISSION-ROANOKE NEIGHBORHOOD ADVOCATES-YOUTH SERVICES CITIZEN BOARD-BUILDING AND FIRE CODE BOARD OF APPEALS-ROANOKE PUBLIC LIBRARY BOARD-ROANOKE VALLEY-ALLEGHANY REGIONAL COMMISSION: Reports of qualification of the following individuals were before the Council: (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Elizabeth Cori Shields Jamison and William B. Hopkins, Jr., as Trustees of the Roanoke City School Board for three-year terms of office, each, commencing July 1, 2017 and ending June 30, 2020; Barton J. Wilner as a City representative of the Visit Virginia's Blue Ridge, Board of Directors, for a one-year term of office ending June 30, 2018; Steven Martin as an Ex-Officio member of the Roanoke Valley Juvenile Detention Center Commission to fill the unexpired term of office of Jane Conlin (Retired) ending June 30, 2018; Katelynn Lewis as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of office of Brenda Allen ending June 30, 2018; Madison Duval as a (Alternate Student/Patrick Henry High School) member of the Youth Services Citizen Board for a one-year term of office ending June 30, 2018; Dan L. Brokaw as a Builder representative of the Building and Fire Code Board of Appeals for a three-year term of office ending June 30, 2020; Rachel Wheaton as a member of the Roanoke Public Library Board for a three-year term of office ending June 30, 2020; and J. Frederick Gusler as a Citizen representative of the Roanoke Valley-Alleghany Regional Commission to fill the unexpired term of office of Christopher P. Morrill ending June 30, 2018.  623 Council Member Trinkle moved that the reports of qualification be received and filed. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea-4. NAYS: None-0. (Council Members Dykstra, Ferris and Vice-Mayor Price were absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF ACTING CITY MANAGER: ACTING CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: ROANOKE RIVER GREENWAY, BRIDGE THE GAP PHASE II PROJECT: The Acting City Manager submitted a written communication recommending acceptance and appropriation of additional funds from the Virginia Department of Transportation (VDOT) for the Roanoke River Greenway, Bridge the Gap, Phase II Project from Aerial Way Drive to Bridge Street. (For full text, see communication on file in the City Clerk's Office.) Council Member Trinkle offered the following resolution: (#40880-070317) A RESOLUTION accepting the Virginia Department of Transportation's (VDOT) award to the City in the amount of $750,000.00 for Regional Surface Transportation Program (RSTP) funds and $11,198.00 in Highway Safety Improvement Program (HSIP)/Open Container funds for FY17 for the Roanoke River Greenway, Bridge the Gap, Phase II Project from Aerial Way Drive to Bridge Street; and authorizing the City Manager to take certain other actions in connection with the above matter and project. (For full text of resolution, see Resolution Book No. 79, page 223.) 624 Council Member Trinkle moved the adoption of Resolution No. 40880-070317. The motion was seconded by Council Member Bestpitch. Council Member Garland inquired if Aerial Way was where the greenway began to extend from Roanoke County toward the City of Salem and if that was the end of City's portion of the greenway; whereupon, the Acting City Manager advised that there was more of the City's portion of the greenway to be completed, beyond Aerial Way and Phase 2 of the project extended from Aerial Way, which was at the boundary of the City of Salem to Bridge Street. He further commented that the entire section of greenway was funded using VODT funds, with no local contribution needed and questioned if that was typical for the most of the greenway sections. The Acting City Manager explained that at a previous Council Meeting there was an allocation of revenue sharing funds appropriated to Phase 1 and when Phase 1 ended approximately $731,000.00 was transferred to Phase 2, with a local match equal to the revenue sharing fund allocation. He added that the City was successful in obtaining revenue sharing funds, transportation enhancement funds and regional surface transportation funds; and advised the Council that Phase 2 from Aerial Way to the materials yard was expected to be under construction during the month of July. There being no further questions and/or comments by the Council Members, Resolution No. 40880-070317 was adopted by the following vote: AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea-4. NAYS: None-0. (Council Members Dykstra, Ferris and Vice-Mayor Price were absent.) Council Member Garland offered the following budget ordinance: (#40881) AN ORDINANCE to appropriate funding from the Virginia Department of Transportation Funds to the Roanoke River Greenway - Bridge the Gap project, amending and reordaining certain sections of the 2017 - 2018 Capital Projects Fund Appropriations.  625 Council Member Garland moved the adoption of Budget Ordinance No. 40881. The motion was seconded by Council Member Bestpitch and adopted on its first reading by the following vote: AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea-4. NAYS: None-0. (Council Members Dykstra, Ferris and Vice-Mayor Price were absent.) TRANSPORTATION STRUCTURES INSPECTION PROGRAM: The Acting City Manager submitted a written communication recommending issuance and execution of amendments to two contracts for the Transportation Structures Inspection Program (2014 - 2018) Year Four of Five to the City's Contract with AECOM Technical Services, Inc., and Mattern & Craig, Inc. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#40882-070317) A RESOLUTION authorizing the City Manager's issuance and execution of additional Amendments to the City's Contract with AECOM Technical Services, Inc., for additional professional services for the fourth year of the City's Transportation Structures Inspection Program (2014 - 2018); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contract, as well as the Contract itself. (For full text of resolution, see Resolution Book No. 79, page 224.) Council Member Bestpitch moved the adoption of Resolution No. 40882-070317. The motion was seconded by Council Member Trinkle. Council Member Garland inquired if a document existed on City's website which served as a report card of the condition of the City's bridges in terms of how many were in need of repair; whereupon, the Acting City Manager explained that such document currently did not exist on the website and a report was completed on the condition of all City bridges every four or five years, with the last comprehensive report completed in 2012. He added that certain structures were required to be inspected annually and some biennially and having a comprehensive report available to the citizens was something to work on for the future. 626 Council Member Garland further inquired if there was only one bridge in the capital budget for improvements; whereupon, the Acting City Manager replied that several bridges were included in the capital improvement program either for rehabilitation consisting of deck resurfacing, other maintenance related issues or complete replacement. He pointed out that the Franklin Road Bridge was currently under construction and future repair projects included the Berkeley Road Bridge, Garst Mill Road Bridge over Mudlick Road, in addition to a few more; and noted that the Main Street/Wasena Bridge was in the initial planning stages for replacement, with all projects being completely funded. There being no further questions and/or comments by the Council Members, Resolution No. 40882-070317 was adopted by the following vote: AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea-4. NAYS: None-0. (Council Members Dykstra, Ferris and Vice-Mayor Price were absent.) Council Member Bestpitch offered the following resolution: (#40883-070317) A RESOLUTION authorizing the City Manager's issuance and execution of additional amendments to the City's Contract with Mattern & Craig, Inc., for - additional professional services for the fourth year of the City's Transportation Structures Inspection Program (2014-2018); and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendments to the above mentioned Contract, as amended, as well as the Contract itself. (For full text of resolution, see Resolution Book No. 79, page 225.) Council Member Bestpitch moved the adoption of Resolution No. 40883-070317. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea-4. NAYS: None-0. (Council Members Dykstra, Ferris and Vice-Mayor Price were absent.)  627 COMMENTS OF ACTING CITY MANAGER. The Acting City Manager commented on the following: Grant Funds Awarded Last week Roanoke received some good news: • At the National Healthy Homes Month event in Washington, D.C., HUD Secretary Ben Carson announced that Roanoke will receive a grant in the amount of $2,719,660.00 to continue the City's Lead Safe Program. • Roanoke was one of five HUD grantees asked to showcase its successful program at the event. • LeadSafe Program Manager Ann Billings and LeadSafe Program Support Specialist Marla Robertson were on hand to share this information. • The newly awarded funds will help Roanoke continue to address lead hazards in houses for low-income families with children. • The City incorporates multiple community, health and housing partners into the program to involve the entire community in eliminating lead hazards from homes. Recycle Coach TM App • Roanoke recently launched Recycle Coach ™, a mobile and web app that reminds citizens of trash and recycling schedules for their individual address. • The app is free to download and it is available from the iTunes Store and Google Play. • Residents can view schedules and set up automatic reminders right on their smartphones. · • Or they can go to roanokeva.gov/solidwaste to view schedules and set up reminders by e-mail. Reminders • Municipal offices will be closed for the Independence Day Holiday, July 4, 2017. • Roanoke Fireworks on the Fourth o River's Edge Sports Complex, 7:00 p.m. to 10:00 p.m. Elmwood Park Activities • Deschutes Brewery Street Pub o Saturday, July 15, 2017. o 2:00p.m. -10:00 p.m. • Budweiser Summer Series- "Flo Rida" o Sunday, July 16, 2017. o Gates Open: 6:00 p.m., Show Starts: 7:00p.m. 628 Council Member Garland inquired if the LEAD Safe program was competitive to receive funds for projects and if the fund received last program cycle were spent; whereupon, Mr. Stovall advised that the program was indeed competitive and the City of Roanoke had a great track record and that he was not certain if the funds were spent, but the current grant year ends in December so it was anticipated that the funds allocated for the current grant cycle would be spent by that time. In response to inquiry from Council Member Garland to provide more details of the program, the Assistant City Manager for Community Development explained that the LEAD Safe Program was designed to first assess the presence of lead based paints in housing containing children six years of age or younger. He advised citizens to contact the Department of Neighborhood Services to learn of the program qualifications in terms of the type of home, age of the home, and income related standards to assess the status of the house and once the assessment was complete and if the presence of lead based paint was found, the City work's with the homeowner or the resident to work out an abatement plan to encapsulates or remove the lead base paint. Lastly, he added that average cost was $10,000.00 to $15,000.00 per home for the assessment and abatement and the current grant application committed to having 100 homes fully abated in the program year CITY ATTORNEY: READOPTION AND REENACTMENT OF CITY CODE: The City Attorney submitted a written report recommending the readoption and reenactment of the Code of the City of Roanoke (1979), as amended, was before Council. (For full text, see report on file in the City Clerk's Office.) Council Member Trinkle offered the following ordinance: (#40884) AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979), as amended. Council Member Trinkle moved the adoption of Ordinance No. 40884. The motion was seconded by Council Member Bestpitch and adopted on its first reading by the following vote: AYES: Council Members Bestpitch, Garland, Trinkle, and Mayor Lea-4. NAYS: None-0. (Council Members Dykstra, Ferris and Vice-Mayor Price were absent.)  629 REPORTS OF COMMITTEES: NONE. UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OR ORDINANCES AND RESOLUTIONS: NONE. MOTION AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: STORMWATER: Council Member Garland inquired about two pending presentations; i.e., Downtown Roanoke Stormwater and downtown flooding; whereupon, the Acting City Manager advised that the Administration had not scheduled any presentations; however, the Stormwater Department was preparing a written update and could arrange a briefing presentation at the direction of the Council. CITY ADMINISTRATION: Council Member Bestpitch informed citizens that Acting City Manager Townsend and Assistant City Manager Stovall were speakers at a Kiwanis Luncheon meeting on Wednesday, June 28. He thanked them both for their participation and commended them for working well together in the absence of a City Manager. ANNOUNCEMENT: Mayor Lea announced the CIAA, in conjunction with its Football Coaches Association, and local Salem and Roanoke High School coaches will host a youth football clinic on Wednesday, July 19, 2017, at the William Fleming High School from 6:00 p.m. to 8:00 p.m. Registration/check-in will begin at 5:30 p.m. The clinic will combine basic football fundamentals that focus on self-improvement and a motivational life-skills session with the 2017 CIAA head football coaches and select returning football players from the 12-member institutions. The clinic is free to youth ages 7 to 13 and is limited to the first 150 registrants. Participants should wear athletic clothing and sneakers or cleats and will receive a free t-shirt and snack upon departure. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: NONE. 630 There being no further business to come before the Council, Mayor Lea declared "' the Council meeting adjourned at 2:44p.m. APPROVED ATTEST: c .u&t4__ .J-. ttn~ Cecelia F. McCoy Sherman P. Lea, Sr. Deputy City Clerk Mayor