City Council

741 ROANOKE CITY COUNCIL-REGULAR SESSION September 18, 2017 2:00p.m. The Council of the City of Roanoke met in regular session on Monday, September 18, 2017, at 2:00 p.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 40879-070317 adopted by the Council on Monday, July 3, 2017. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland and Mayor Sherman P. Lea, Sr.-7. ABSENT: Vice-Mayor Anita J. Price-1. (Not present during 2:00p.m. session, only). The Mayor declared the existence of a quorum. OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Monsignor Joseph P. Lehman, Pastor, Our Lady of Nazareth Catholic Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. PRESENTATIONS AND ACKNOWLEDGEMENTS: CONSTITUTION WEEK: Mayor Lea declared September 17 - 23, 2017, as Constitution Week. (See ceremonial copy of proclamation on file in the City Clerk's Office.) The Mayor presented a ceremonial copy of the Proclamation to Caroline Wehner, Regent, Nancy Christian Fleming Chapter, Daughters of the American Revolution. HEARING OF CITIZENS UPON PUBLIC MATTERS: The Mayor advised that City Council sets this time as a priority for citizens to be heard. All matters would be referred to the City Manager for response, recommendation or report to Council, as he may deem appropriate. 742 ROANOKE-BLACKSURG REGIONAL AIRPORT: The following persons appeared before the Council to share concerns regarding airport operations: • Kevin Davies, Boones Mill, Virginia; • Troy Larimer, Rocky Mount, Virginia; • Geoffrey Campbell, Daleville, Virginia; • Bennett Early, Salem, Virginia. After discussing the matter at length, the City Manager and City Attorney were instructed to follow up with the parties for further discussion and an official response. CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda are considered to be routine by the Members of Council and will be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion is desired, the item will be removed from the Consent Agenda and considered separately. The Mayor called attention to two requests for Council to convene in a Closed Meeting. MINUTES OF ROANOKE CITY COUNCIL: Minutes of the regular meetings of City Council held on Monday July 17, 2017; Monday August 7, 2017; and Monday, August 21, 2017, were before the body. (See Minutes on file in the City Clerk's Office.) Council Member Ferris moved that the reading of the minutes be dispensed with and approved as recorded. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-6. NAYS: NON E-O. (Vice-Mayor Price was absent.) VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.23711 (A)(1}, Code of Virginia (1950), as amended. A list of current vacancies is included with the agenda for this meeting, was before the body. (See communication on file in the City Clerk's Office.)  743 Council Member Ferris moved that Council concur in the request of the Mayor to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-6. NAYS: None-0. (Vice-Mayor Price was absent) CITIZEN OF THE YEAR: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss the 2017 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended, was before the body. (See communication on file in the City Clerk's Office.) Council Member Ferris moved that Council concur in the request of the Mayor to convene in Closed Meeting as abovementioned. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-6. NAYS: None-0. (Vice-Mayor Price was absent.) ANNUAL REPORT OF THE BOARD OF ZONING APPEALS: Annual Report of the Board of Zoning Appeals for the 2016- 2017 fiscal year, was before the Council. (See Annual Report on file in the City Clerk's Office.) Council Member Ferris moved that the Annual Report be received and filed. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-6. NAYS: None-0. (Vice-Mayor Price was absent.) 744 ANNUAL REPORT OF THE ARCHITECTURAL REVIEW BOARD: Annual Report of the Architectural Review Board for the 2016- 2017 fiscal year, was before the Council. (See Annual Report on file in the City Clerk's Office.) Council Member Ferris moved that the Annual Report be received and filed. The motion was seconded by Council Member Dykstra and adopted by the following vote: A YES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-6. NAYS: None-0. (Vice-Mayor Price was absent.) OATHS OF OFFICE-COURT COMMUNITY CORRECTIONS PROGRAM REGIONAL COMMUNITY CRIMINAL JUSTICE BOARD-CITY MANAGER-MILL MOUNTAIN ADVISORY BOARD-WESTERN VIRGINIA REGIONAL INDUSTRIAL FACILITIY AUTHORITY-YOUTH SERVICES CITIZEN BOARD: Reports of qualification of the following individuals were before the Council: The Honorable Onzlee Ware as a City representative (Juvenile and Domestic Relations Court) of the Court Community Corrections Program Regional Community Criminal Justice Board for a term of office ending June 30, 2020; Robert S. Cowell, Jr., as the City Manager for the City of Roanoke, Virginia, effective September 5, 2017; John B. Rottenborn as a member of the Mill Mountain Advisory Board for a three-year term of office ending June 30, 2020; J. Granger Macfarlane as a Roanoke City appointee of Western Virginia Regional Industrial Facility Authority to fill the unexpired term of Christopher P. Morrill ending February 3, 2018; and Beatrice Schleupner as a member (Student/Patrick Henry High School) of the Youth Services Citizen Board for a one-year term of office ending June 30, 2018. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) ""' ,... ___  745 Council Member Ferris moved that the reports of qualification be received and filed. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-6. NAYS: None-0. (Vice-Mayor Price was absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: NONE. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION: BUDGET ORDINANCE FOR FISCAL YEAR CORRECTION: The City Manager submitted a written report recommending the repeal of Budget Ordinance No. 40913- 080717 and adoption of a similar budget ordinance for $10,200.00 that references the correct fiscal year of Fiscal Year 2016-2017. (See copy of report on file in the City Clerk's Office.) Council Member Ferris offered the following budget ordinance: "AN ORDINANCE appropriating funding from the Commonwealth of Virginia's Office of Emergency Medical Services to support paramedic training programs, amending and reordaining certain sections of the 2016-2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance" 746 Council Member Ferris moved the adoption of the budget ordinance. The motion was seconded by Council Member Trinkle. Council Member Bestpitch questioned whether the language as set forth in the abovementioned budget ordinance should have reflected the repealing of Budget Ordinance No. 40913-080717; whereupon, the City Attorney opined in the affirmative, adding that a motion to amend the proposed budget ordinance should be offered to reflect the corrective action. Council Member Bestpitch offered a motion to amend the budget Ordinance repealing Budget Ordinance No. 40913-080717. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-6. NAYS: None-0. (Vice-Mayor Price was absent.) Council Member Ferris offered the following budget ordinance, as amended: (#40960-091817) AN ORDINANCE repealing Ordinance No. 40913-080717; appropriating funding from the Commonwealth of Virginia's Office of Emergency Medical Services to support paramedic training programs, amending and reordaining certain sections of the 2016 - 2017 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 79, page 335.) Council Member Ferris moved the adoption of Budget Ordinance No. 40960-091817, as amended. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-6. NAYS: None-0. (Vice-Mayor Price was absent.)  747 ACQUISTION OF REAL PROPERTY RIGHTS FOR LAKECREST COURT AND GREENLEE ROAD DRAINAGE IMPROVEMENT PROJECT: The City Manager submitted a written report recommending authorization for acquisition of real property rights needed for the Lakecrest Court and Greenlee Road Drainage Improvement Project. (For full text, see report on file in the City Clerk's Office.) Council Member Ferris offered the following ordinance: (#40961-091817) AN ORDINANCE providing for the acquisition of real property rights needed by the City in connection with the Lakecrest Court and Greenlee Road Drainage Improvement Project ("Project"); authorizing City staff to acquire such property rights by negotiation for the City; authorizing the City Manager to execute appropriate acquisition documents; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 79, page 336.) Council Member Ferris moved the adoption of Ordinance No. 40961-091817. The motion was seconded by Council Member Dykstra and adopted by the following vote: A YES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-6. NAYS: None-D. (Vice-Mayor Price was absent.) AMENDMENT OF THE FY2018 BUDGET: The City Manager submitted a written report recommending amendment of the FY2018 budget in connection with admissions tax revenue collected at the Berglund Center. (For full text, see report on file in the City Clerk's Office.) 748 Council Member Bestpitch offered the following budget ordinance: (#40962-091817) AN ORDINANCE appropriating admissions tax from the Roanoke Civic Center- Berglund Center, amending and reordaining certain sections of the 2017-2018 General Fund and Civic Facilities Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 79, page 337.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40962-091817. The motion was seconded by Council Member Trinkle and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-6. NAYS: None-0. (Vice-Mayor Price was absent.) COMMENTS OF CITY MANAGER. The City Manager offered the following comments: • The City-County Communications and Marketing Association recently recognized the City's Office of Communications and the Office of Citizen Engagement for their Sawy Awards entries as follows: • The Silver Circle Award for "Bringing George Takei to Roanoke"- Special Events - One-Time Event category • The Award of Excellence for "The Holidays in Roanoke"- Social Media-Best Campaign Use category • The Award of Excellence for "Roanoke City Manager Search"- Resident Participation category • Deschutes Brewery is sponsoring the 2017 Deschutes Go Cross Race on Saturday and Sunday, September 30 and October 1, at the Fallon Park Cyclocross Course. • Professional cyclists from all over the United States will race for a $10,000.00 cash award. • The race will also host a beer-mile run, a unique "cross-style" running race, live music, Deschutes Brewery beer garden, food trucks, and more. • The "After Party" will be at the Deschutes Brewery tasting room in downtown Roanoke. • To participate, register at gocrossrace.com.  749 • The CityWorks (X)po VII will be held October 5-7, in Grandin Village. • This is a national idea exchange and festival conference for anyone who is passionate about the work of placemaking and creating stronger communities. • Now in its seventh year, the (X)po continues to start conversations that can change the world by providing a platform for sharing big ideas. • The event includes an Action Team focused on turning {X)po Ideas into (X}po Action, and a new Youth (X)po program focused on equipping young people to be change agents. • Tickets are available at cityworksxpo.com. REPORTS OF COMMITTEES: APPROPRIATION OF FUNDS FOR VARIOUS EDUCATION PROGRAMS: The Roanoke City School Board submitted a written report requesting appropriation of funds for various educational programs; and the Director of Finance submitted a written report recommending that Council concur in the request. (For full text, see reports on file in the City Clerk's Office.) Council Member Bestpitch offered the following budget ordinance: (#40963-091817) AN ORDINANCE to appropriate funding from Federal and Commonwealth grants, amending and reordaining certain sections of the 2016 - 2017 School Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 79, page 338.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 40963-091817. The motion was seconded by Council Member Dykstra. Council Member Bestpitch called attention to the 2017-18 Fresh Fruits and Vegetable Program grant award, in the amount of $386,512.00, from the U. S. Department of Agriculture that provides funds to assist schools in providing a fresh fruit or vegetable snack during the day; and pointed out that he has been a volunteer for several years in the Healthy Cooking Program for 2nd graders. 750 There being no additional comments and/or questions regarding the School Board's appropriation request, Budget Ordinance No. 40963-091817 was adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-6. NAYS: None-0. (Vice-Mayor Price was absent.) UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: VIRGINIA MUNICIPAL LEAGUE: Council Member Bestpitch offered the following resolution designating Vice-Mayor Anita J. Price as the Voting Delegate, Council Member William D. Bestpitch as the Alternate Voting Delegate, and RobertS. Cowell, Jr., Staff Assistant for the Annual Business Session of the Virginia Municipal League to be held during the League's 2017 Annual Conference scheduled for October 1 - 3, 2017, and for any meetings of the Urban Section held in conjunction with - the Annual Conference of the League: (#40964-091817) A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the Annual Business Session and meetings of the Urban Section of the Virginia Municipal League and designating a Staff Assistant for any meetings of the Urban Section. (For full text of resolution, see Resolution Book No. 79, page 339.) Council Member Bestpitch moved the adoption of Resolution No. 40964-091817. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland and Mayor Lea-6. NAYS: None-0. (Vice-Mayor Price was absent.)  751 MOTION AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: JEOPARDY: Mayor Lea announced that Jen Sosnowski, a Science Teacher, Community High School, located in Roanoke was a grand prize winner on the Jeopardy Game Show on Thursday, September 14, 2017. He suggested that Ms. Sosnowski be recognized at a future Council Meeting. GREATER ROANOKE TRANSIT COMPANY: Mayor Lea announced that City Council will convene as the Sole Stockholder of the Greater Roanoke Transit Company at 4:00p.m., in the Council Chamber, to convene in a Closed Meeting to discuss and/or consider acquisition of real property for a public purpose and/or disposition of real property owned by Greater Roanoke Transit Company, generally known as Campbell Court, located at Salem Avenue, S. W., and Campbell Avenue, S. W., in Roanoke, Virginia, and bearing Official Tax Map Nos. 1011105, 1011106, 1011107, 1011108, 1011109, 1011110, 1011116, 1011117, 1011118, 1011119,1011120, 1011122, and 1011129, pursuant to Section 2.2 -3711(A)(3), Code of Virginia (1950), as amended. VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: To be discussed in Closed Meeting. At 3:03 p.m., Mayor Lea declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room, Room 451, fourth floor, Noel C. Taylor Municipal Building; and thereafter to be reconvened at 7:00 p.m., in the Council Chamber. Mayor Lea relinquished the Chair to Council Member Trinkle, former Vice-Mayor and a Senior Member of the Council, to preside over the Closed Meeting, and thereafter left the meeting. At 7:00 p.m., the Council meeting reconvened in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, with Mayor Sherman P. Lea, Sr., presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum. 752 OFFICERS PRESENT: RobertS. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by The Reverend Dr. Brian E. Smith, Senior Pastor, First Baptist Church (Roanoke). The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting just concluded, Council Member Dykstra moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion was seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, and Garland-S. NAYS: None-0. (Mayor Lea and Vice-Mayor Price abstained from voting inasmuch as they were not present during the Closed Meeting.) VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: OATHS OF OFFICE-PARKS AND RECREATION: The Mayor called attention to vacancies created by the resignations of Ssunny Shah for a term ending March 31, 2018; and Steve Stinson for a term ending March 31, 2019, as members of the Parks and Recreation Advisory Board; whereupon, he opened the floor for nominations. Council Member Dykstra placed in nomination the names of Jolan Yow and Jared Rigby. There being no further nominations, Ms. Yow was appointed to fill the unexpired term of office of Ssunny Shah ending March 31, 2018; and Mr. Rigby was appointed to fill the unexpired term of office of Steve Stinson ending March 31, 2019, as members of the Parks and Recreation Advisory Board, by the following vote: FOR MS. YOW AND MR. RIGBY: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7.  753 ROANOKE CIVIC CENTER COMMISSION: The Mayor called attention to the three-year expiration of terms of office of Landon Howard and Ssunny Shah as members of the Roanoke Civic Center Commission ending September 30, 2017; whereupon, he opened the floor for nominations. Council Member Dykstra placed in nomination the names of Landon Howard and Ssunny Shah. There being no further nominations, Messrs. Howard and Shah were reappointed as members of the Roanoke Civic Center Commission for terms of office of three-years, each, ending September 30, 2020, by the following vote: FOR MESSRS. HOWARD AND SHAH: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7. ARCHITECTURAL REVIEW BOARD: The Mayor called attention to the expiration of the four-year terms of office of Katherine Coffield and Aaron Copeland as members of the Architectural Review Board ending October 1, 2017; whereupon, he opened the floor for nominations. Council Member Dykstra placed in nomination the names of Katherine Coffield and Bill Mason. There being no further nominations, Ms. Coffield was reappointed and Mr. Mason was appointed to replace Aaron Copeland as members of the Architectural Review Board for terms of office of four years, each, ending October 1, 2021, by the following vote: FOR MS. COFFIELD AND MR. MASON: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7. ECONOMIC DEVELOPMENT AUTHORITY: The Mayor called attention to the expiration of the four-year terms of office of Vickie H. Bibee and Duke Baldridge as Directors of the Economic Development Authority ending October 20, 2017; whereupon, he opened the floor for nominations. Council Member Dykstra placed in nomination the names of Vickie H. Bibee and Duke Baldridge. 754 There being no further nominations, Ms. Bibee and Mr. Baldridge were reappointed as Directors of the Economic Development Authority for terms of four- years, each, ending October 20, 2021, by the following vote: FOR MS. BIBEE AND MR. BALDRIDGE: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7. (Resolutions regarding the reappointments of Ms. Bibee and Mr. Baldridge will be before the Council for adoption at its October 5, 2017 Council Meeting.) PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION: The Mayor called attention to a vacancy created by the expiration of the three-year term of office of Carolyn Barrett as a {Citizen at Large) member of the Personnel and Employment Practices Commission ended June 30, 2017; whereupon, he opened the floor for nominations. Council Member Dykstra placed in nomination the name of Jackie Clewis. There being no further nominations, Ms. Clewis was appointed to replace Carolyn Barrett as a (Classified Service/Citizen at Large) member of the Personnel and Employment Practices Commission for a term of office ending June 30, 2020, by the following vote: FOR MS. CLEWIS: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7. ROANOKE NEIGHBORHOOD ADVOCATES: The Mayor called attention to a vacancy created by the resignation of Scott Horchler a member of the Roanoke Neighborhood Advocates ending June 30, 2019; whereupon, he opened the floor for nominations. Council Member Dykstra placed in nomination the name of Christina Hatch. There being no further nominations, Ms. Hatch was appointed as a member of the Roanoke Neighborhood Advocates to fill the unexpired term of Scott Horchler ending June 30, 2019, by the following vote: FOR MS. HATCH: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7.  755 ROANOKE VALLEY BROADBAND AUTHORITY: The Mayor called attention to the appointment of RobertS. Cowell, Jr., City Manager, to replace Sherman M. Stovall, Assistant City Manager for Operations/Acting City Manager, as the City representative of the Roanoke Valley Broadband Authority to fill the unexpired term of office of Christopher P. Morrill, former City Manager, ending December 12, 2019: FOR MR. COWELL: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7. MILL MOUNTAIN ADVISORY BOARD: The Mayor called attention to a vacancy created by the expiration of the three-year term of office of Kelvin C. Bratton as a member of the Mill Mountain Advisory Board ended June 30, 2017; whereupon, he opened the floor for nominations. Council Member Dykstra placed in nomination the name of William Sellari. There being no further nominations, Mr. Sellari was appointed to replace Kelvin C. Bratton as a member of the Mill Mountain Advisory Board for a term of office ending June 30, 2020, by the following vote: FOR MR. SELLAR!: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7. TOWING ADVISORY BOARD: The Mayor called attention to the expiration of the three-year terms of office of Randall Simmons (Citizen at Large), Rick D. Clark (Law Enforcement) and Joseph A. Wood (Tower) as members of the Towing Advisory Board ending October 31, 2017; whereupon, he opened the floor for nominations. Council Member Dykstra placed in nomination the name of Joseph A. Wood (Tower). There being no further nominations, Mr. Wood was reappointed as a member of the Towing Advisory Board for a three-year term of office ending October 31, 2020, by the following vote: FOR MR. WOOD: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7. 756 PRESENTATIONS AND ACKNOWLEDGEMENTS: MEMORIALIZING THE LATE FRANK N. PERKINSGON: Council Member Ferris offered a resolution recording the Council's deepest regret and sorrow at the passing of Frank Noel Perkinson, Jr., and extending to his family its sincerest condolences, and recognizing the indelible legacy he has left to his City and fellow citizens: (#40965-091817) A RESOLUTION memorializing the late Frank Noel Perkinson Jr., former City Council member and longtime resident of Roanoke. (For full text of resolution, see Resolution Book No. 79, page 340.) Council Member Ferris moved the adoption of Resolution No. 40965-091817. The motion was seconded by Council Member Bestpitch. Following comments by Council Member Ferris, Resolution No. 40965-091817 was adopted by the following vote: AYES: Council Member Trinkle, Bestpitch, Dykstra, Ferris, Garland, Price and Mayor Lea-7. NAYS: None-0. Mayor Lea presented a ceremonial copy of Resolution No. 40965-091817 to Mrs. Perkinson. VIRGINIA WESTERN COMMUNITY COLLEGE: Mayor Lea recognized James Cabiness, Roanoke City Community College Access Program Success Coach, Virginia Western Community College, and CCAP high school graduates of Patrick Henry and William Fleming High Schools. The Mayor previously provided each high school student with a Certificate of Achievement and an All-America lapel pin during a visit in the Mayor's Office prior to the Council meeting. PUBLIC HEARINGS: CITY'S DRAFT 2016-2017 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER): Pursuant to instructions by the Council, the City Clerk having advertised a public hearing for Monday, September 18, 2017 at 7:00p.m., or as soon thereafter as the matter may be heard, to receive public comments on the City's Draft 2016 - 2017 Consolidated Annual Performance and Evaluation Report . (CAPER) for its Federal Housing and Urban Development (HUD) Funded Programs, the matter was before the body.  757 Legal advertisement of the public hearing was published once in The Roanoke Times on Friday, September 1, 2017; and once in the Roanoke Tribune on Thursday, September 7, 2017. · (See publishers' affidavits on file in the City Clerk's Office.) Keith Holland, Community Resources Program Administrator, was in attendance to respond to questions. Mayor Lea inquired if there were persons present wishing to speak on the matter; whereupon, there being none, he closed the public hearing. There being no questions and/or comments by the Council Members, the Mayor advised that appropriate action on the matter would be taken during the Recessed Meeting of Council scheduled for Friday, September 22, 2017, at 8:30 a.m., at the Raleigh Court Branch Library. At this point, Council Member Garland left the Council Chamber (7:27p.m.) FISHBURN PARK CARETAKER'S COTTAGE: Having continued a previously advertised public hearing held on Monday, August 21, 2017, regarding a proposal of the City of Roanoke to sell approximately 1.4 acres of land and improvements, known as the former Fishburn Park Caretaker's Cottage, located at 2424 Brambleton Avenue, S. W., to Lora J. Katz, in order to restore the building and use it for a single family residence, the matter was again before the body. The City Attorney pointed out that Council Member Garland had acknowledged a personal conflict of interest with regard to the proposal at a previous Council meeting, and such Statement of Conflict of Interest was on file in the City Clerk's Office. The Mayor announced that the public hearing was still opened and that the proposed Ordinance that was read into the record at the August 21 Council meeting, on motion offered by Council Member Ferris and duly seconded by Vice-Mayor Price, was still on the table. The City Manager submitted a written report regarding the sale of land of approximately 0. 75 acres and improvements - former Fishburn Park Caretaker's Cottage. (For full text, see report on file in the City Clerk's Office.) 758 R. Brian Townsend, Assistant City Manager for Community Development, highlighted the following changes to the sale of land: • Develop the Property in accordance with Buyer's Proposal and Plans and invest a minimum of $135,000.00 in building construction and equipment in connection with the renovation. • Commence construction activity no later than 90 days of the closing date. • Complete construction activities by twelve months after the closing date. • Certify in writing to the City, with detailed itemized costs, the amount invested in the building construction and equipment, and do so within 90 days of the receipt of a formal Certificate of Occupancy, and, should the costs be less than the agreed to $135,000.00 minimum investment, pay to the City any difference. • Provide the City with written status reports due on the 1st day of the month for January, April, July and October subsequent to closing and until completion. • Buyer will not sell, transfer, or othe!Wise dispose of the Property or any portion of interest thereof until the Property has been completely developed and the Buyer has received a permanent Certificate of Occupancy. • In the event the Buyer sells, or othe!Wise conveys the Property or any part of the Property, within Four Years of the date of issue of the final Certificate of Occupancy, the Buyer shall repay the City $75,000.00 (based on the current assessed value of $74,400.00). This obligation shall be secured by a first priority Deed of Trust on the Property. • Buyer is responsible for payment of all applications, filing and related fees to City for creation of the Property as a separate parcel from original Parcel. • Buyer will not construct more than one accessory structure as defined by City Zoning Ordinance as contained in Chapter 36.2 of the City Code, make no curb cuts onto Brambleton Avenue, S. W., from the Property, or use Fishburn Park public access to access the property whether by Buyer, contractors, guests or invitees except as provided by easements for ingress and egress, and may not use any portion of Fishburn Park parking facilities for use by Buyer, contractors, guests or invitees. • Buyer agrees that the Deed will include a restriction that will limit use of the Property to single family purposes as permitted by the applicable zoning district. • Buyer agrees that the Deed will include a restriction that the Property shall not be further subdivided at any time after closing.  759 • Buyer agrees that the Deed will include a restriction that the Building shall not be razed, demolished or removed, in whole or in part (other than removal of portions of the existing structure set forth in Buyers proposal), without the prior approval of Seller. • Buyer agrees that during and subsequent to development of the Property and the Building, Buyer shall preserve, whether in place or re- purposed elsewhere in the structure, historic elements of the Building listed in Buyers proposal, to the extent possible, and that prior to the issuance of a permanent certificate of occupancy for the Building, Buyer shall provide Seller with a detailed schedule of the historic elements of the Building preserved by Buyer. In addition, it was noted that after Buyer completes her due diligence, Buyer, at Buyer's expense, will need to subdivide the Parcel into two separate parcels, one of which is the Property, obtain approval to rezone the Property from its current zoning district (Recreational Open Space) into a residential zone; obtain approval to release the Property from its designation as a part of Fishburn Park; and obtain approval of the necessary, nonexclusive easement for ingress and egress, and to the extent necessary easements for water, sewer, and gas service to the Property. All such easements will benefit solely the Property and are not transferrable except with the transfer of the Property. Mr. Townsend concluded that it is anticipated that this performance-based conveyance of public property will ensure the timely renovation of the Property while maintaining the scale and setting of the former Caretaker's Cottage. Mayor Lea inquired if there were persons wishing to speak on the matter; whereupon, the following individuals spoke with regard to the proposal: Owen McGuire, 2514 Brambleton Avenue, S. W. (Copy of Overview of property on file in the City Clerk's Office.) Tatiana McGuire, 2514 Brambleton Avenue, S. W. Velda Leffel, 2501 Sweetbriar Avenue, S. W. William Sweet, 1375 Lakewood Drive, S. W. (Copy of comments via email regarding latest contract on file in the City Clerk's Office.) Barbara Duerk, 2607 Rosalind Avenue, S. W. Mark McGuire, 3832 Winding Way Road, S. W. Clinton Stoneking, 2516 Sweebriar Avenue, S. W. Terry Huxhold, 112516th Street, S. E. Freeda Cathcart, 2516 Sweetbriar Avenue, S. W. Gerald Roller, 1020 Clearfield Road, S. W. There being no further speakers, Mayor Lea declared the public hearing closed. 760 The City Attorney noted for the record three emails received from the Roanoke Valley Preservation Foundation, Duane Howard and William Sweet. (See copies of emails on file in the City Clerk's Office.) During discussion of the matter, Council Member Bestpitch addressed some of the concerns that were raised, noting that the proposal was not a development, but a restoration; and then offered at the August 21 public hearing, a substitute motion to replace the pending ordinance to reflect the changes to the acreage of the property located at 2424 Brambleton Avenue, S. W. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Price and Mayor Lea-6. NAYS: None-0. (Council Member Garland was not present when the vote was taken.) Following additional remarks as to the historic preservation of the property, Council Member Bestpitch offered the following revised ordinance: (40966-091817) AN ORDINANCE authorizing the proper City officials to execute - a Contract for Purchase and Sale of Real Property ("Contract") between the City of Roanoke, Virginia ("City"), and Lora J. Katz ("Buyer''), to sell to Buyer an approximately 0. 75 acre parcel of a portion of City-owned property located at 2424 Brambleton Avenue, S. W., Roanoke, Virginia, which parcel consists of City-owned property designated as Official Tax Map No. 1470301, upon certain terms and conditions; authorizing the City Manager to execute such further documents and take such further actions as may be necessary to accomplish the above matters; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 79, page 343.) Council Member Bestpitch moved that Ordinance No. 40966-091817, as amended, be adopted. The motion was seconded by Council Member Ferris and adopted by the following vote: AYES: Council Members Trinkle, Bestpitch, Dykstra, Ferris, Price and Mayor Lea-6. NAYS: None-0. (Council Member Garland was not present when the vote was taken.)  761 At this point, Council Member Garland entered the meeting (8:49p.m.) HEARING OF CITIZENS UPON PUBLIC MATIERS: City Council sets this time as a priority for citizens to be heard. All matters will be referred to the Acting City Manager for response, recommendation or report to Council, as he may deem appropriate. ALUMINUM HOMOGENIZERS: Kevin Davies, 572 White Oak Road, Boones Mill, Virginia, appeared before the Council and distributed handouts with regard to aluminum homogenizers. (See copy of handouts on file in the City Clerk's Office.) At 8:56 p.m., the Mayor declared the meeting in recess to be reconvened on Friday, September 22, 2017, at 8:30 a.m., in the Community Room, Raleigh Court Library, 2112 Grandin Road, S. W., for the purpose of the Annual Council Strategic Planning Work Session. The Council meeting reconvened on Friday, September 22, 2017, at 8:30a.m., in - the Community Room, Raleigh Court Library, 2112 Grandin Road, S. W., for the purpose of approving the 2016 - 2017 HUD Consolidated Annual Performance and Evaluation Report (CAPER) for the U. S. Department of Housing and Urban Development and the Annual Council Strategic Planning Work Session, with Mayor Sherman P. Lea, Sr., presiding. PRESENT: Council Members David B. Trinkle, William D. Bestpitch, Michelle L. Dykstra, Raphael E. Ferris, John A. Garland, Anita J. Price and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: RobertS. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; Amelia C. Merchant, Acting Director of Finance; Troy Andrew Harmon, Municipal Auditor; and Cecelia F. McCoy, Deputy City Clerk. OTHERS PRESENT: R. Brian Townsend, Assistant City Manager for Community Development; Sherman M. Stovall, Assistant City Manager for Operations; R. B. Lawhorn, Budget Administrator; and Aisha Johnson, Assistant to the City Manager. 762 Mayor Lea called for a Moment of Silence in memory of William "Bill" Carder, a former City Council Member, and victims of the recent hurricane disaster in Puerto Rico and the deadly earthquake in Mexico City. Mayor Lea welcomed everyone to the City Council Strategic Workshop and stated the purpose for the session was to approve the 2016 - 2017 HUD Consolidated Annual Performance and Evaluation Report for the U. S. Department of Housing and Urban Development and to hold the Annual Council Strategic Planning Work Session. 2016 - 2017 HUD CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION: The City Manager submitted a written communication recommending approval of the 2016 - 2017 HUD Consolidated Annual Performance and Evaluation Report (CAPER) for U.S. Department of Housing and Urban Development. (For full text, see communication on file in the City Clerk's Office.) Council Member Ferris offered the following resolution: (#40967-092217) A RESOLUTION approving the 2016-17 HUD Consolidated Annual Performance and Evaluation Report (CAPER) regarding the United States Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program; and authorizing the City Manager to submit the CAPER to HUD. (For full text of resolution, see Resolution Book No. 79, page 345.) Council Member Ferris moved the adoption of Resolution No. 40967-092217. The motion was seconded by Council Member Dykstra and adopted by the following vote: AYES: Council Members Trinkle, Dykstra, Bestpitch, Ferris, Garland, Price and Mayor Lea-7. NAYS: None-0. WORK SESSION PURPOSE: The City Manager opened up the session by stating the purpose of the Work Session was to revalidate priorities and pointed out it was the beginning to identify objectives. He highlighted the City's seven priorities and noted that no key priority area had substantially deviated and all areas capture Council's focus, recognizing that neighborhoods are the physical location for many of said priorities.  763 Amelia Merchant, Acting Director of Finance/Management Budget Director, reviewed the following items for discussion: • City of Roanoke Priorities • FY17 Year End • Revenue Performance by Fiscal Year • Property Tax Revenues • Real Estate Tax • Sales Tax • Meals Tax • Lodging Tax • Historical Rate Adjustments • Revenue Performance to Budget • Expenditure Performance to Budget • FY2017Revenuelssues • FY2017 Expenditure Issues • Fund Balance • FY2018 Reductions • FY18 Year to Date Revenue Performance • FY18 Follow-Up • Neighborhood Infrastructure • Arts Endowment • Solid Waste Commercial Recycling • Solid Waste Commercial Recycling • Alley Maintenance • FY2019 Budget Development • Historical Reductions to Balance the Budget • Full-Time Equivalent Positions • Expenditure Reductions Carried Forward to FY2018 • Major Expenditure Allocations for FY18 • FY2019 Expenditure Challenges • Compensation • Medical • Pension Obligation Funding Level • Historical Pension Rates • Children's Services Act • Infrastructure • Livability • Safety • Percent for Art • Percent for Art Allocations • Capital Improvement Program 764 • Debt Issuance Plan FY2018-2022 • CIP Funding Issues • 5-Year Forecast • City of Roanoke Priorities • FY19 Budget Development Process (See copy of presentation on file in the City Clerk's Office.) Ms. Merchant pointed out that the end of the year report occurred on September 11, 2017, due to the recent resignations of the Director of Finance and Accounting Supervisor; and she expressed appreciation to the Municipal Auditor and Assistant Auditor for their assistance. As to whether the remaining analysis of required contributions of the Roanoke City Public Schools, Risk Management Fund, and Undesignated Fund Balance would be reported by mid-October, the Assistant to the City Manager for Operations responded that anticipated unaudited results would be reported by November and reviewed with each Member of Council individually. In connection with the Roanoke City Public Schools analysis, Ms. Merchant reported that the entire $80 million was moved to the Roanoke City Public Schools budget, with $1.6 million expected to be returned; consequently, $2.2 million was remitted back to the City due to underperformance of local taxes. With regard to the Lodging Tax Category, it was noted that the tax places businesses at a competitive disadvantage for larger conferences. Council Member Dykstra was concerned about the increase in manufacturing businesses coming to the area and how it may affect the City's economic development strategy. During the discussion regarding the lodging tax, it was noted that dialogue is needed concerning the expansion of conference space at The Hotel Roanoke and Conference Center due to growing competition with surrounding areas. With reference to revenue and expenditure to budget, Mr. Cowell indicated that localities around the Country were dealing with the same issue; that almost all have responded by increasing fees and taxes; and he suggested as future budgets are prepared to recognize this reality and adjust accordingly,; remain active in national organizations, and work with local legislators in order for them to understand the City's needs.  765 With respect to the FY2018 Year to Date Revenue Performance, discussion ensued about short-term and long-term expenditures; even fundamental changes in service delivery, along with economic expansion, strategic use of parks and amenities to boost talent attraction and increase values/tax revenues, and strategic redevelopment in downtown in neighborhoods. As part of the conversation, information was requested about properties owned by Carilion and Virginia Tech, i.e., what is and is not taxable. On the subject of Art Endowment, Council Member Trinkle continued to express concern about the Art funding appropriation of $62,500.00 for FY 2018. As part of the FY2019 Expenditure Challenges, there was agreement by the Council on methodology for calculating Percent for Art funding based on the Arts Master Plan funding from prior year. Due to safety concerns stemming from issues and problems in neighborhoods, Mayor Lea suggested cameras be placed in local barber shops and hair salons. In light of recent weather and earthquake catastrophes, he also inquired if the Emergency Management Team was prepared for such catastrophic events in the City; wherein, Mr. Stovall responded in the affirmative. With regard to the Williamson Road Streetscapes/Street Improvements, Council Member Garland remarked that the Williamson Road corridor was in need of improvements and many areas along the corridor had remained the same a number of years for many decades. Items from Mayor and Members of Council, Council Member Trinkle expressed concern about the tennis courts in Wasena Park and requested that the weeds be mowed. He was also unaware that the artificial turf field project at River's Edge Sports Complex had been postponed; and asked for additional information on the work and funding. He further requested a report on the Parks and Recreation Youth Athletic behavior problems. Mayor Lea encouraged Council Members to visit youth activities to understand the issues. He remarked that the Roanoke City Public School Board would be forming a committee to discuss the status of renaming of Schools and the City's Public Facility Naming Policy and would share more information as received with members of Council. As a result of the dialogue surrounding items shared by the Council, the City Manager agreed to provide a summary of priorities for review and concurrence City Council. 766 In closing, Mayor Lea announced several upcoming community events and encouraged all Members of the Council to attend. There being no further business to come before the Council, the Mayor declared the Recessed Meeting adjourned at 1:56 p.m. APPROVED ATTEST: . . 'tn. tephanle M. Moon ~s~d··­ ~~ ~~-t-ft SHerman P. Lea, Sr. City Clerk Mayor