City Council

282 ROANOKE CITY COUNCIL-REGULAR SESSION September 3, 2019 9:00a.m. The Council of the City of Roanoke met in joint session with the Roanoke City Planning Commission on Monday, September 3, 2019, at 9:00 a.m., in the Council Chamber, Room 450, fourth floor, Noel C. Taylor Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor Sherman P. Lea, Sr., presiding, pursuant to Chapter 2, Administration, Article II, City Council, Section 2-15, Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No. 41490-070119 adopted by the Council on Monday, July 1, 2019. PRESENT: Council Members Patricia White-Boyd, William D. Bestpitch, Joseph L. Cobb, Anita J. Price and Mayor Sherman P. Lea, Sr.-5. ABSENT: Council Members Michelle L. Davis and Djuna L. Osborne-2. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. ROANOKE CITY PLANNING COMMISSION MEMBERS PRESENT: Sarah Glenn, Kermit Hale, Lora J. Katz, Pamela Smith and Chair James E. Smith-5. ROANOKE CITY PLANNING COMMISION MEMBERS ABSENT: Karri B. Atwood and Frank C. Martin, 111-2. OTHERS PRESENT: lan Shaw, Agent; Wayne Leftwich, Senior City Planner; Brittany Gardner, Lela Ijames, Katherine Gray and Parviz Moosavi, City Planners; and Tina Carr, Secretary. Mayor Lea welcomed everyone to the meeting. He recognized Chairman Smith for opening remarks; and thereafter called on the Planning Staff for an update of the Comprehensive Plan. ..  283 Wayne Leftwich, Senior City Planner, briefed the Council on the details and progress of the plan, as follows: City Plan 2040 • Executive Summary o Six Themes • Livable Built Environment • Harmony with Nature • Resilient Economy • Interwoven Equity • Healthy Community • Responsible Regionalism • Timeline o Phase 1: Mobilize - Reviewed existing plans and current Vision 2020 Plan (January- March 2018) o Phase 2: Learn - Analyzed demographic, economy, housing, and infrastructure data (February- June 2018) o Phase 3: Listen - Open house community meetings and online survey (July- September 2018) o Phase 4: Interpret and Plan - Working groups use public input to draft priorities and policies (October 2018- March 201 9) o Phase 5: Test and Refine- The policies and actions are finalized along with an implementation plan (April- September 201 9) o Phase 6: Finalize and Adopt - Planning Commission and City Council will review the final plan (October- February 2020) • Survey July - October o Over 1,200 respondents • Public Meetings o August Open Housing Meetings • 10 Meetings @ City libraries • Interacted with 200 citizens • Working Groups o Establish Vision and Policies for themes o Large group and small group discussions o Meetings in: • November • December • January 2020 • February (2x) • March • Gateways for Growth Grant 284 • Oak Grove Center o Draft Plan Reveal o Oak Grove Engagement o VACO Award o Draft Vision and Principles (See copy of presentation on file in the City Clerk's Office.) He pointed out that staff actively sought public input last year with public meetings at the City libraries and conducted a survey, which yielded 1,200 respondents. Mr. Leftwich spoke on the need for a housing study to evaluate where the City ranked within the housing market in which a study of that type had not been completed since 2008. In closing, Mr. Leftwich advised that the next steps were to host additional public meetings in October, form an advisory committee to meet in September and review the information, and host an open house for City staff to use the comprehensive plan as a tool to help guide all the departments. Discussion ensued with regard to interwoven equity, middle sized housing and plans for individual neighborhoods; whereupon, Mr. Leftwich advised that most likely the first step in creating the neighborhood plans would be to go back and create a report card on previous plans. Following accolades and comments from several Council Members on the concepts of the new plan and moving forward, Vice-Mayor Cobb thanked the Planning staff for their time and dedication and commented on social mobility in connection with the Comprehensive Plan. There being no further business, Chairman Smith declared the Roanoke City Planning Commission meeting adjourned at 10:03 a.m. At 10:03 a.m., Mayor Lea declared the Council meeting in recess. At 10:12 a.m., the Council Meeting reconvened in the Council Chamber, Mayor Lea presiding and all Members of the Council in attendance, with the exception of Council Members Davis and Osborne, to consider the following items for action: .....  285 VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Mayor as abovementioned. The motion seconded by Council Member Price and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) 2019 CITIZEN OF THE YEAR AWARD: A communication from Mayor Sherman P. Lea, Sr., requesting that Council convene in a Closed Meeting to discuss the 2019 Citizen of the Year Award, pursuant to Section 2.2-3711 (A)(10), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Council Member Bestpitch moved that Council concur in the request of the Mayor as abovementioned. The motion seconded by Council Member White-Boyd and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) DISPOSITION OF APPROXIMATELY 1.00 ACRE PORTION OF CITY-OWNED PROPERTY LOCATED AT 2424 BRAMBLETON AVENUE, S. W.: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss the disposition of an approximately 1.00 acre portion of City-owned property located at 2424 Brambleton Avenue, S. W., where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2 -3711 (A)(3), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) 286 Council Member Bestpitch moved that Council concur in the request of the City Manager as abovementioned. The motion seconded by Council Member White-Boyd and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) CONSULT WITH LEGAL COUNSEL AND HEAR BRIEFINGS BY STAFF MEMBERS OR CONSULTANTS PERTAINING TO ACTUAL LITIGATION: A communication from the City Attorney requesting that Council convene in a Closed Meeting to consult with legal counsel and hear briefings by staff members or consultants pertaining to actual litigation, where such consultation or briefing in open meeting would adversely affect the negotiating or litigating posture of the public body, pursuant to Section 2.2-3711 (A)(?), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Council Member Price moved that Council concur in the request of the City Attorney as abovementioned. The motion seconded by Council Member White-Boyd 4 and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M. AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. BRIEFINGS: NONE. At 10:15 a.m., the Council Meeting was declared in recess for a Closed Meeting in the Council's Conference Room, Room 451; and thereafter to be reconvened at 2:00p.m., in the Council Chamber.  287 At 2:00 p.m., the Council meeting reconvened in the Council Chamber, with Mayor Lea presiding. PRESENT: Council Members Patricia White-Boyd, William D. Bestpitch, Joseph L. Cobb, Anita J. Price and Mayor Sherman P. Lea, Sr.-5. ABSENT: Council Members Michelle L. Davis and Djuna L. Osborne-2. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. The Invocation was delivered by Father Kevin Segerblom, Pastor, St. Andrews Catholic Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea, Sr. PRESENTATIONS AND ACKNOWLEDGEMENTS: NATIONAL DRIVE ELECTRIC WEEK: Mayor Lea declared the week of September 15 - 21, 2019 as National Drive Electric Week. (See ceremonial copy of Proclamation on file in the City Clerk's Office.) The Mayor presented a ceremonial copy of the proclamation to Mark Laity- Snyder, Engineer, Renewable Energy and Electric Vehicle Association (REEVA) and Nell Boyle, Sustainability Outreach Coordinator. HEARING OF CITIZENS UPON PUBLIC MATTERS: NONE. 288 CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form, or forms, listed on the Consent Agenda, and if discussion were desired, the item would be removed from the Consent Agenda and considered separately. MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the regular meeting of City Council held on Monday, August 5, 2019 and Monday, August 19, 2019, were before the body. (See Minutes on file in the City Clerk's Office.) Vice-Mayor Cobb moved reading of the minutes be dispensed with and approved as recorded. The motion seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) FIRST REINSTATED AGREEMENT FOR THE EXCHANGE OF REAL ESTATE BETWEEN THE CITY OF ROANOKE AND HIST:RE PARTNERS, LLC: A communication from the City Manager requesting that Council authorize the City Clerk to advertise a public hearing on Monday, September 16, 2019, at 7:00p.m., or as soon thereafter as the matter may be heard, or at such other date and time as the City Manager shall determine, in his discretion, on the First Reinstated Agreement for the exchange of real estate between the City of Roanoke and Hist:Re Partners, LLC, was before the body. (See communication on file in the City Clerk's Office.) Vice-Mayor Cobb moved that Council concur in the request of the City Manager as abovementioned. The motion seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.)  289 FIRST REINSTATED AGREEMENT FOR THE EXCHANGE OF REAL ESTATE BETWEEN THE CITY OF ROANOKE AND GREATER ROANOKE TRANSIT COMPANY: A communication from the City Manager requesting that Council authorize the City Clerk to advertise a public hearing on Monday, September 16, 2019, at 7:00 p.m., or as soon thereafter as the matter may be heard, or at such other date and time as the City Manager shall determine, in his discretion, on the First Reinstated Agreement for the exchange of real estate between the City of Roanoke and Greater Roanoke Transit Company, was before the body. (See communication on file in the City Clerk's Office.) Vice-Mayor Cobb moved that Council concur in the request of the City Manager as abovementioned. The motion seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) CONVEYANCE OF CITY-OWNED PROPERTY LOCATED AT 1830 BLUE HILLS DRIVE, N. E., IN CONNECTION WITH THE E-911NA811 COMMUNICATIONS CENTER: A communication from the City Manager requesting that Council authorize the City Clerk to advertise a public hearing on Monday, September 16, 2019, at 7:00p.m., or as soon thereafter as the matter may be heard, or at such other date and time as the City Manager shall determine, in his discretion, on the conveyance of City-owned property located at 1830 Blue Hills Drive, N. E., in connection with the E-911Na811 Communications Center, was before the body. (See communication on file in the City Clerk's Office.) Vice-Mayor Cobb moved that Council concur in the request of the City Manager as abovementioned. The motion seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) 290 RESIGNATION OF ARIEL LEV AS A MEMBER OF THE ROANOKE ARTS COMMISSION: A communication from the City Clerk advising of the resignation Ariel Lev as a member of the Roanoke Arts Commission, effective immediately, was before the Council. (See communication on file in the City Clerk's Office.) Vice-Mayor Cobb moved resignation be accepted and the communication be received and filed. The motion seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) LIBRARY SYSTEM STATISTICS FOR FISCAL YEAR 2019: A communication from the Assistant City Manager for Community Development transmitting a report of the Library System Statistics for Fiscal Year 2019, was before the Council. ....,.. (See communication on file in the City Clerk's Office.) -• Vice-Mayor Cobb moved communication be received and filed. The motion seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) ANNUAL REPORT OF THE CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY, BOARD OF COMMISSIONERS FOR FISCAL YEAR 2019: Annual Report of the City of Roanoke Redevelopment and Housing Authority, Board of Commissioners for Fiscal Year 2019, was before the Council. (See copy of Annual Report on file in the City Clerk's Office.)  291 Vice-Mayor Cobb moved Annual Report be received and filed. The motion seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) ANNUAL REPORT OF THE ROANOKE PUBLIC LIBRARY BOARD FOR FISCAL YEAR 2019: Annual Report of the Roanoke Public Library Board for Fiscal Year 2019, was before the Council. (See copy of Annual Report on file in the City Clerk's Office.) Vice-Mayor Cobb moved Annual Report be received and filed. The motion seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) OATHS OF OFFICE-ROANOKE ARTS COMMISSION-MILL MOUNTAIN ADVISORY BOARD-PERSONNEL AND EMPLOYMENT PRACTICES COMMISSION- YOUTH SERVICES CITIZEN BOARD-VIRGINIA WESTERN COMMUNITY COLLEGE LOCAL ADVISORY BOARD: Reports of qualification of the following individuals were before the Council: Betsy Whitney as a member of the Roanoke Arts Commission for a term of office ending June 30, 2022; Craig Gill-Walker as a member of the Mill Mountain Advisory Board to fill the unexpired term of Dan Smith ending June 30, 2021; Richard R. Morrison as a member of the Personnel and Employment Practices Commission for a three-year term of office ending June 30, 2022; Dina Hackley-Hunt as a Citizen at Large representative of the Youth Services Citizen Board for a term of office ending June 30, 2021; and 292 Todd Putney as a City representative of the Virginia Western Community College Local Advisory Board for a four-year term of office ending June 30, 2023. (See Oaths or Affirmations of Office on file in the City Clerk's Office.) Vice-Mayor Cobb moved reports of qualification be received and filed. The motion seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) REGULAR AGENDA PUBLIC HEARINGS: NONE. PETITIONS AND COMMUNICATIONS: · ,_, PRETTY HUMBLE EMPOWERMENT GROUP: Ashley Pannell, Program ·• Coordinator, Pretty Humble Empowerment Youth Program, appeared before the Council and shared information with regard to the organization's purpose and programs. Ms. Pannell shared information about her childhood, and that after serving as a volunteer, she became the Program Coordinator in 2019. In addition, she pointed out that Pretty Humble uses a three-prong model which consists of empowerment, encouragement and education by providing resources, positive activities and opportunities that expands the horizons of young ladies and motivates them to strive for greatness. In closing, she commented that thus far Pretty Humble has gifted eight gymnastic scholarships, hosted 15 empowerment meetings; and notwithstanding, the program caters to girls ages eight to 15 years old. Additionally, the organization has partnerships with A Bigger Picture, Inc., a Washington D.C. based non-profit, Roanoke Community Garden Association, Queen's Vegan Cafe, The Village Grill, Hair Attitudes Hair Salon, CAFE after school program and Roanoke Academy of Gymnastics; and their office is located at 601 11 1h Street, N. W.  293 Council Member Price extended an invitation to all young women to attend the 61h Annual Youth Summit, a free event, on Saturday, September 21, at William Fleming High School, from 10:00 a.m. to 2:00 p.m., The theme titled "In Spite Of' specifically targeting building resiliency in young adults to plant seeds of hope in the children. In response to the Vice-Mayor's inquiry about the outdoor aspect of the organization, Ms. Pannell advised that Pretty Humble hosted activities in conjunction with the Roanoke Community Garden Association. She added the young women planted various fruits and vegetables, tended the gardens and offered the produce to the community; and the non-profit The Humble Hustle encompasses three programs, Pretty Humble, Humble Hikes and the Keep Giving Initiative. Council Member Bestpitch pointed out the importance of empowering young women, and expressing his support of the outdoor component. Following additional comments by the Mayor and Council Member White-Boyd, Mayor Lea received and filed the briefing. REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: Public Art Work Plan FY2020 Douglas Jackson, Arts and Culture Coordinator, highlighted the following items in connection with the Public Art Work Plan for FY2020. • Overview o Approved by the Roanoke Arts Commission (RAC) on August 27, 2019. • Major Project- 811/911 Center Sculpture ($25,000.00) • Place a sculpture at the exterior entrance of the new facility. • Hire an artist to produce a work or purchase an existing work around themes such as service, safety and partnership, and care. • Partner Project: Art on the Bus ($3,500.00) • Partner again with Ride Solutions and Valley Metro to place works from the collection on city buses in spring 2020 • Hire a writer or artist to ride the buses and create work from their experience 294 . "" • Partner Project: South Roanoke Library Kiosk Art ($3,000.00) • Partner with Roanoke Public Libraries in developing the wrap for the South Roanoke Library Kiosk to be sited in April 2020 • Hire an artist to lead a community-based design process • Partner Project: Stormwater Inlet Art ($0) • Partner again with Stormwater to create original art highlighting the stormwater system in spring 2020 • Budget: $0 (technical assistance only) • Project Completion: NEA Challenge -Arches • Project Completion: Melrose Library Art Dedication • Ongoing maintenance responsibilities from the 2012 Conservation Study • Summary o Total in Percent for Art Account $110,000.00 o FY 2020 Expenses • 811/911 $ 25,000.00 • Art on the Bus $ 3,500.00 • South Roanoke Library Kiosk $ 3,000.00 Total $ 31,500.00 Remaining approximately$ 80,000.00 • NEA Grant o The Arches Project brings together four diverse Roanoke neighborhoods (Norwich, Raleigh Court, Wasena, Hurt Park and Mountain View) through a professionally guided public art project under the Memorial Avenue Bridge. o Funding committed by National Endowment for the Arts at $10,000.00, with $10,000.00 from the City's matching account. o Will extend the grant to September 2020. • Our Meetings • Our Goals o Diversity o Engagement o Gathering space o Utilitarian o Story sharing o Sustainability o Respect for nature o Youth o Difficult conversations o Greenway gateway o Engage residents of the Terrace Apartments o Neighborhood process pilot  295 • Elements o Storytelling around diversity • Book giveaway over the course of four Saturday sessions by Roanoke Children's Theater: diversity themes around ability, race, gender and socioeconomic conditions o Improvement & interpretation of a community storytelling space • High School youth art project led by Dan Kuehl • Artist led improvements highlighting the sandbox area led by artist Polly Branch o Project celebration (See copy of presentation on file in the City Clerk's Office.) In closing, Mr. Jackson requested City Council's concurrence in the Roanoke Arts Commission's recommendation for funding to cover the abovementioned FY2020 expenses, in the amount of $31,500.00. Council Member Bestpitch congratulated Mr. Jackson on his appointment as the Arts and Culture Coordinator. Vice-Mayor Cobb inquired about the current number of Stormwater Inlet Art sites; whereupon, Mr. Jackson replied there were six sites in 2018, with five artists, and he anticipated the number to remain the same during 2019. He commended Mr. Jackson and the Arts Commission on their community engagement through art to address some of the City's most significant challenges. Council Member Price also congratulated Mr. Jackson on his new appointment, and she advocated that the potential partnership with Points of Diversity would be an excellent way to continue the work of the organization and partnership to champion conversations that may be difficult. Council Member White-Boyd applauded Mr. Jackson for his enthusiasm as the Arts and Culture Coordinator and his work with the Arts Commission. She commented on the storytelling aspect of public art, adding storytelling sessions regarding diversity, race and gender being excellent ideas to prompt meaningful dialogue. 296 There being no additional questions and/or comments by the Council, Vice- Mayor Cobb moved that City Council concur in the Roanoke Arts Commission's recommendation for funding to cover the FY2020 expenses, in the amount of $31,500.00. The motion was seconded by Council Member Bestpitch and adopted. RCPS Energy Performance Contracting Detailed Technical Audit with Financial Metrics Dr. Dan Lyons, Deputy Superintendent, Roanoke City Public Schools, appeared before the Council and shared the following information with regard to the RCPS Energy Performance Contracting Project: • What is Energy Performance Contracting? o The implementation of energy conservation measures to lower utility costs to fund the replacement and upgrades of aged infrastructure without using capital funds. o Redirects funds spent on utilities to pay for aged infrastructure with GUARANTEED SAVINGS while improving the learning and working environment. o RCPS has a cashflow positive project from Year 1 and over the life • of the project will realize approximately $3.7 Million in savings. Financial Metrics o $16.8 Million Performance Contracting Project o Project paid for with guaranteed annual energy savings of - $1.3 Million over 15 years o $3.7 Million Cash Flow Positive Project Project Summary- Broad Scope o Energy Conservation Measures • LED lighting - interior/exterior • Building automation upgrades and optimization • Variable frequency drives on condenser pumps • Condenser tube cleaning • Intelligent services monitoring • Low-flow water fixtures • Deduct meters • Building envelope upgrades • Electric rate optimization • Demand response management • Energy reduction rebates  297 o Facility Upgrades • Noel C. Taylor • Lucy Addison • Forest Park • RAMS • Fishwick • Administration Building (May be addition to contract) • Pre-Work- Summer 2019 o Noel C. Taylor • Replacement of entire HVAC system with VRF system for individual classroom control, AC units with gas heat, electric heaters. o Lucy Addison • Replacement of failed chiller and cooling tower, new pumping configuration for energy savings. o Forest Park • Replacement of aged rooftop HVAC units, split-system heat pumps, duct heater. • Approved Energy Policy • Next Steps o Approval of Final Project Scope and Financial Metrics o Preparation of State Contract and Approval from DMME o Legal Review of State Contract by RCPS o Modifications of Contract as requested by RCPS o Final Contract delivered for RCPS approval o Approval of Financing for Final Contract Scope/Costs o Executed Contract o Executed Notice to Proceed (indicates financing approved) o Kick-off meeting for Energy Performance Contract Implementation o Change Order for Administration HVAC replacement to VRF (See copy of presentation on file in the City Clerk's Office.) Dr. Lyons indicated that with the School Division guaranteed savings, RCPS should have about $3.7 million in surplus at the end of the project to pay for the abovementioned upgrades. He added once a year, the Division meets with Trane and if there are no savings, Trane writes a check for the difference, and if anticipated savings are greater, the surplus becomes even greater; and to ensure this occurs, an energy policy was approved by the School Board. As dialogue ensured, the Deputy Superintendent in order to move forward, RCPS must prepare a State contract for review by the Department of Mines Minerals and Energy, and final approval by the Roanoke City School Board. 298 Since the School Board has no authority to borrow money, the Deputy School Superintendent, commented the School Division would be collaborating with the City Administration for financing, with reimbursement by RCPS. In response to inquiry by the Vice-Mayor regarding the amount of the loan, Dr. Lyons responded the amount would be $16.8 million. Council Member Bestpitch inquired about the timeframe for a report to the Council for formal approval of the financing process; whereupon, Dr. Lyons replied within the next 30 days. The City Manager interjected that the City has asked its financial advisors and Bond Counsel to evaluate the School Division's request, while the City attempts to evaluate what the implication might be on its Capital Improvements Projects (CIP), as well as the City's debt ratios. He anticipated a report to the Council within 30 days. Following additional questions and/or comments for Council Members with regard to the project, Mayor Lea received and filed the briefing. ITEMS RECOMMENDED FOR ACTION: VIRGINIA DEPARTMENT OF MOTOR VEHICLES 2020 TRAFFIC SAFETY (SELECTIVE ENFORCEMENT - ALCOHOL) GRANT: The City Manager submitted a _. written communication recommending acceptance of the Virginia Department of Motor Vehicles 2020 Traffic Safety (Selective Enforcement - Alcohol) Grant. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#41527 -090319) A RESOLUTION authorizing the acceptance of the 2020 Department of Motor Vehicles Traffic Safety (Selective Enforcement - Alcohol) Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 80, page 536.)  299 Council Member Price moved the adoption of Resolution No. 41527-090319. The motion seconded by Council Member White-Boyd and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) Vice-Mayor Cobb offered the following budget ordinance: (#41528-090319) AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for an alcohol enforcement traffic safety grant, amending and reordaining certain sections of the 2019 - 2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 537.) Vice-Mayor Cobb moved the adoption of Budget Ordinance No. 41528-090319. The motion seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) VIRGINIA DEPARTMENT OF MOTOR VEHICLES 2020 TRAFFIC SAFETY (SELECTIVE ENFORCEMENT - OCCUPANT PROTECTION) GRANT: The City Manager submitted a written communication recommending acceptance of the Virginia Department of Motor Vehicles 2020 Traffic Safety (Selective Enforcement - Occupant Protection) Grant. (For full text, see communication on file in the City Clerk's Office.) 300 Council Member Bestpitch offered the following resolution: (#41529-090319) A RESOLUTION authorizing the acceptance of the 2020 Department of Motor Vehicles Traffic Safety (Selective Enforcement - Occupant Protection) Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 80, page 538.) Council Member Bestpitch moved the adoption of Resolution No. 41529- 090319. The motion seconded by Council Member Price and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) Council Member Bestpitch offered the following budget ordinance: (#41530-090319) AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for an occupant protection traffic safety grant, amending and reordaining certain sections of the 2019 - 2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 539.) Council Member Bestpitch moved the adoption of Budget Ordinance No. 41530- 090319. The motion seconded by Vice-Mayor Cobb and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) VIRGINIA DEPARTMENT OF MOTOR VEHICLES 2020 TRAFFIC SAFETY (SELECTIVE ENFORCEMENT - SPEED) GRANT: The City Manager submitted a written communication recommending acceptance of the Virginia Department of Motor Vehicles 2020 Traffic Safety (Selective Enforcement- Speed) Grant. (For full text, see communication on file in the City Clerk's Office.)  301 Council Member White-Boyd offered the following resolution: (#41531-090319) A RESOLUTION authorizing the acceptance of the 2020 Department of Motor Vehicles Traffic Safety (Selective Enforcement - Speed) Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 80, page 540.) Council Member White-Boyd moved the adoption of Resolution No. 41531- 090319. The motion seconded by Vice-Mayor Cobb and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) Vice-Mayor Cobb offered the following budget ordinance: (#41532-090319) AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for a speed enforcement traffic safety grant, amending and reordaining certain sections of the 2019 - 2020 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 541.) Vice-Mayor Cobb moved the adoption of Budget Ordinance No. 41532-090319. The motion seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) VIRGINIA DEPARTMENT OF MOTOR VEHICLES 2020 TRAFFIC SAFETY (SELECTIVE ENFORCEMENT - PEDESTRIAN BICYCLE SAFETY) GRANT: The City Manager submitted a written communication recommending acceptance of the Virginia Department of Motor Vehicles 2020 Traffic Safety (Selective Enforcement - Pedestrian Bicycle Safety) Grant. (For full text, see communication on file in the City Clerk's Office.) 302 Council Member Price offered the following resolution: (#41533-090319) A RESOLUTION authorizing the acceptance of the 2020 Department of Motor Vehicles Traffic Safety (Selective Enforcement - Pedestrian Bicycle Safety) Grant to the City from the Virginia Department of Motor Vehicles, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 80, page 542.) Council Member Price moved the adoption of Resolution No. 41533-090319. The motion seconded by Vice-Mayor Cobb and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) Council Member Price offered the following budget ordinance: (#41534-090319) AN ORDINANCE to appropriate funding from the U.S. Department of Transportation through the Commonwealth of Virginia Department of Motor Vehicles for an alcohol enforcement traffic safety grant, amending and reordaining certain sections of the 2019 - 2020 Grant Fund Appropriations, and - dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 543.) Council Member Price moved the adoption of Budget Ordinance No. 41534- 090319. The motion seconded by Council Member White-Boyd and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.)  303 RESCUE SQUAD ASSISTANCE FUND GRANT FROM THE VIRGINIA DEPARTMENT OF HEALTH, OFFICE OF EMERGENCY MEDICAL SERVICES: The City Manager submitted a written communication recommending acceptance of the Rescue Squad Assistance Fund Grant from the Virginia Department of Health, Office of Emergency Medical Services. (For full text, see communication on file in the City Clerk's Office.) Council Member White-Boyd offered the following resolution: (#41535-090319) A RESOLUTION accepting the Rescue Squad Assistance Fund grant made to the City by the Virginia Department of Health, Office of Emergency Medical Services, and authorizing execution of any required documentation on behalf of the City. (For full text of resolution, see Resolution Book No. 80, page 544.) Council Member White-Boyd moved the adoption of Resolution No. 41535-090319. The motion seconded by Vice-Mayor Cobb and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) Council Member Price offered the following budget ordinance: (#41536-090319) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Rescue Squad Assistance Fund (RSAF) Grant, amending and reordaining certain sections of the 2019 - 2020 General Fund and Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 545.) Council Member Price moved the adoption of Budget Ordinance No. 41536- 090319. The motion seconded by Vice-Mayor Cobb and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) 304 FY 2020 VIRGINIA DEPARTMENT OF TRANSPORTATION FUNDS: The City Manager submitted a written communication recommending acceptance of the FY 2020 Virginia Department of Transportation funds for the paving of Liberty Road, N. E., from Hollins Road, N. E., to Plantation Road, N. E. and Plantation Road, N. E., from Liberty Road, N. E., to Whiteside Street, N. E. (For full text, see communication on file in the City Clerk's Office.) Council Member Price offered the following resolution: (#41537-090319) A RESOLUTION authorizing the acceptance of the FY 2020 Virginia Department of Transportation (VDOT) Primary Extension funding for the paving of Liberty Road, N. E. from Hollins Road, N. E. to Plantation Road, N. E. and Plantation Road, N. E. from Liberty Road, N. E. to Whiteside Street, N. E., Roanoke, Virginia; authorizing the City Manager to execute a Standard Project Administration Agreement and Appendix A documents with VDOT; and authorizing the City Manager to provide any additional information, execute any necessary additional documents, and to take any necessary actions to obtain, accept, receive, implement, use, and administer the above mentioned funds. (For full text of resolution, see Resolution Book No. 80, page 546.) Council Member Price moved the adoption of Resolution No. 41537-090319. The motion seconded by Council Member White-Boyd and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) Council Member White-Boyd offered the following budget ordinance: (#41538-09031 9) AN ORDINANCE to appropriate funding from the Virginia Department of Transportation for Capital Street Paving projects, amending and reordaining certain sections of the 2019 - 2020 Capital Projects Fund Appropriations and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 547.)  305 Council Member White-Boyd moved the adoption of Budget Ordinance No. 41538-090319. The motion seconded by Council Member Price and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) FOR THE FY 21 TRANSPORTATION ALTERNATIVES PROGRAM FUNDS: The City Manager submitted a written communication recommending authorization to submit an application to the Virginia Department of Transportation (VDOT) for the FY 21 Transportation Alternatives Program funds for multimodal improvements along the 91h Street, S. E., corridor from Jamison Avenue, S. E., to Montrose Avenue, S. E. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#41539-090319) A RESOLUTION supporting an application and authorizing the City Manager to submit such application to the Virginia Department of Transportation (VDOT) for FY 21 Transportation Alternatives Program Funds for the improvements to bicycle and pedestrian infrastructure in the vicinity along the 91h Street, S. E. corridor from Jamison Avenue, S. E. to Montrose Avenue, S. E., Roanoke, Virginia; and authorizing the City Manager to take certain actions in connection with such Project. (For full text of resolution, see Resolution Book No. 80, page 548.) Council Member Bestpitch moved the adoption of Resolution No. 41539- 090319. The motion seconded by Vice-Mayor Cobb. Mayor Lea commented on receiving citizen complaints with regard to the completion of the 101h Street Improvement Project; and although a meeting was held during the summer months, citizens still needed reassurance as to the project timeline. 306 The Assistant City Manager for Operations advised that the original project completion date is November 2019. Unfortunately, the contractor encountered issues with relocation of utilities and VDOT extended the contract an additional 30, with a new anticipated project completion date being December 2019. He also mentioned neighborhood stakeholders' concerns were shared with VDOT, that he would continue ongoing dialogue with the Transportation Department. In conclusion, he noted the two- year project was still on schedule for completion, with the exception of the recent 30- day extension. Council Member Bestpitch inquired about the 91h Street Corridor Project, whether it would be administered by VDOT or the City's Department of Transportation; whereupon, the Assistant City Manager for Operations replied that the City's Transportation Division would provide oversight, which was of a smaller scale in terms of scope and magnitude. There being no additional questions and/or comments by the Council Members, Resolution No. 41539-090319 was adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) VACATE A PORTION OF A STORM WATER DRAINAGE EASEMENT: The City Manager submitted a written communication recommending execution of appropriate documents to vacate a portion of a storm water drainage easement consisting of 48.5 square feet, more or less, on certain real property owned by the City situated at 1830 Blue Hills Circle, N. E. (For full text, see communication on file in the City Clerk's Office.) Council Member White-Boyd offered the following ordinance: (#41540-090319) AN ORDINANCE authorizing the vacation of a portion of an existing stormwater easement across property owned by the City of Roanoke, Virginia, designated as Roanoke Official Tax Map No. 7280104, located at 1830 Blue Hills Circle, N. E., Roanoke, Virginia, at the City's request; and dispensing with the second reading of this Ordinance by title. (For full text of ordinance, see Ordinance Book No. 80, page 549.)  307 Council Member White-Boyd moved the adoption of Ordinance No. 41540- 090319. The motion seconded by Vice-Mayor Cobb and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) AMENDMENT TO THE CONTRACT AMONG THE CITY AND SFCS, INC., FOR PROFESSIONAL SERVICES: The City Manager submitted a written communication recommending execution of an additional amendment to the contract among the City and SFCS, Inc., for professional services for Fire Station No.7. (For full text, see communication on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#41541-090319) A RESOLUTION authorizing the City Manager's issuance and execution of an additional Amendment to the City's Contract with SFCS, Inc. for additional professional services for Architectural and Engineering (A&E) Services for Fire Station No. 7; and authorizing the City Manager to take such actions and execute such documents as may be necessary to provide for the implementation, administration, and enforcement of such Amendment to the above mentioned Contract, as well as the Contract itself. (For full text of resolution, see Resolution Book No. 80, page 550.) Council Member Bestpitch moved the adoption of Resolution No. 41541- 090319. The motion seconded by Council Member White-Boyd and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) ENTERPRISE ZONE PROGRAM: The City Manager submitted a written communication recommending transfer of funds in connection with Enterprise Zone Program budget activities; and repeal Budget Ordinance No. 41484-061719 adopted on June 17, 2019. (For full text, see communication on file in the City Clerk's Office.) 308 Vice-Mayor Cobb offered the following budget ordinance: (#41542-090319) AN ORDINANCE to transfer funding from the Enterprise Zone loan program, amending and reordaining certain sections of the 2019 - 2020 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance, see Ordinance Book No. 80, page 551.) Vice-Mayor Cobb moved the adoption of Budget Ordinance No. 41542-090319. The motion seconded by Council Member Bestpitch and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) COMMENTS OF CITY MANAGER. The City Manager offered the following comments: Solid Waste collection schedule changed for Labor Day week • City offices closed on Monday, September 2, for the Labor Day holiday. As a result, collection of trash, bulk, brush, and "A" week single-stream recycling delayed one day during this week. • If you have questions about your collections, please call 853-2000, Option 1 Mill Mountain Spur temporarily closed • Citizens should be aware that the Mill Mountain Spur closed in order to conduct paving operations starting on Tuesday, September 3. • Access to the Mill Mountain Zoo, Discovery Center, and Roanoke Star restricted until 5:00 p.m. on Friday, September 6. Welcoming Roanoke activities planned • As part of Welcoming Week, the City of Roanoke will hold several activities for our Welcoming Roanoke campaign- September 13- 22. • The kickoff will be at 10:00 a.m. on Friday, September 13, at the Roanoke City Market Building • Information about activities posted on the City's social media sites, and on our website at roanokeva.gov/welcomingroanoke. Norfolk Southern Corporation Layoffs • Layovers of welders at the East End Shops • Working with the Workforce Board  309 CITY ATTORNEY: GREATER ROANOKE TRANSIT COMPANY: The City Attorney submitted a written report recommending waiver of requirement of Notice of Special Meeting of Stockholder of Greater Roanoke Transit Company set for Monday, September 16, 2019 at 6:30 p.m.; and authorization of the Mayor or the City Manager to execute and deliver the waiver. (For full text, see report on file in the City Clerk's Office.) Council Member Bestpitch offered the following resolution: (#41543-090319) A RESOLUTION authorizing waiver of notice requirements for a special meeting of the stockholder of Greater Roanoke Transit Company (GRTC) on behalf of the City as the sole stockholder of GRTC, and authorizing the Mayor or City Manager to execute and deliver a waiver of notice to GRTC. (For full text of resolution, see Resolution Book No. 80, page 553.) Council Member Bestpitch moved the adoption of Resolution No. 41543- 090319. The motion seconded by Council Member Price. The City Attorney advised original agreements had terminated because the Federal Transit Administration had yet to approve the land swap; and in an effort to correct the error, it was necessary to repeat the process, and he anticipates completion of due diligence process within a couple of months. Following additional comments by the Vice-Mayor regarding the project, Resolution No. 41543-090319 was adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price, and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) REPORTS OF COMMITTEES: ISSUANCE OF REVENUE BONDS: The Economic Development Authority submitted a written report recommending issuance of revenue bonds, not to exceed $37 million for Virginia Lutheran Homes, Inc., to assist in the financing of a project in Roanoke and refinancing certain bonds and loans. (For full text, see report on file in the City Clerk's Office.) 310 Vice-Mayor Cobb offered the following resolution: (#41544-090319) A RESOLUTION approving, solely for the purposes of Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code") and Section 15.2-4906 of the Act (as hereinafter defined), the issuance of bonds in an amount up to $37,000,000.00 by the Economic Development Authority of the City of Roanoke, Virginia for the purpose of financing a project proposed by Virginia Lutheran Homes, Inc.; and providing for an effective date. (For full text of resolution, see Resolution Book No. 80, page 554.) Vice-Mayor Cobb moved the adoption of Resolution No. 41544-090319. The motion seconded by Council Member Price and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) UNFINISHED BUSINESS: NONE. - INTRODUCTION AND CONSIDERATION OR ORDINANCES AND RESOLUTIONS: ROANOKE NEIGHBORHOOD ADVOCATES: Council Member White-Boyd offered the following resolution amending and restating the objectives, duties, and responsibilities of the Roanoke Neighborhood Advocates: (#41545-090319) A RESOLUTION amending, restating, and reordaining the objectives, duties, and responsibilities of Roanoke Neighborhood Advocates; amending and reordaining Resolution No. 36397-061603, adopted by City Council on June 16, 2003, only to the extent not inconsistent with the resolution; and establishing an effective date. (For full text of resolution, see Resolution Book No. 80, page 557.) Council Member White-Boyd moved the adoption of Resolution No. 41545-090319. The motion seconded by Council Member Price.  311 In response to an inquiry with regard to the status of the Roanoke Neighborhood Advocates, Katelynn Lewis, Chair, advised in the last 16 years since the creation of the Roanoke Neighborhood Advocates, the initiatives and objectives had changed; and by reducing the membership from 13 to nine, it would allow the Roanoke Neighborhood Advocates to be a more effective organization. Council Member Bestpitch thanked Ms. Lewis for her work with the RNA and called attention to Paragraph 1, Sections (b) and (c) in the proposed resolution, noting that RNA must determine their own annual work plan. He added reviewing policies and advising the Council as to how the City policies affect the vitality of the neighborhoods, and adding policies or amendments in order to promote more vitality and improvement in the neighborhoods were imperative. He suggested the RNA submit its annual report at the beginning of the calendar year instead of fiscal year would be helpful to incorporate items into the budget process, in terms of supporting the annual work plan. Ms. Lewis suggested that the RNA meet with Council at a subsequent meeting to focus on some of the policies in an effort to convey the information more efficiently to the neighborhoods and address concerns of existing policies. Mayor Lea commented on the sharing of neighborhood information with citizens, and stressed the importance of public awareness. He also asked about ways to improve the dissemination of information. There being no additional questions and/or comments by the Council Members, Ordinance No. 41545-090319 was adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) MOTIONS AND MISCELLANEOUS BUSINESS: INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL: Attention called to activities held on Saturday, August 31 in Roanoke: • Labor Parade in downtown Roanoke • Buffalo Soldiers Annual Fundraiser in Brown-Robertson Park 312 . Announcement regarding the following events: • 30th Annual Henry Street Festival on Saturday, September 14 in Elmwood Amphitheater • 61h Annual Youth Summit on Saturday, September 21 at William Fleming High School • Annual Harrison Museum Fundraiser - Jazz Brunch on Sunday, September 8 at the Hotel Roanoke and Conference Center • Star City Arts Festival, the first of its kind in Roanoke, providing the community the opportunity to participate and share the performing, visual, culinary, literary and cultural arts together was on August 24, 2019, with a "Symphony Under the Stars Concert by the Roanoke Symphony Orchestra at the Elmwood Park Amphitheatre at 7:00p.m. Meeting Notice: • Gun Violence Task Force meeting to be held on Monday, September 9 at 7:00 p.m. at Williams Memorial Baptist Church 2019 Virginia Municipal League Conference • Annual VML Luncheon speaker should be from the region • League expressed appreciation to the City staff for their hard work in connection with the Conference VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting just concluded, Council Member White-Boyd moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard, discussed or considered by City Council. The motion seconded by Council Member Price and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.)  313 ARCHITECTURAL REVIEW BOARD: The Mayor called attention to a vacancy created by the resignation of Anne Beckett as a member (Citizen at Large) of the Architectural Review Board for a term of office ending October 1, 2022. He noted that on May 13, 2019, City Council appointed Kevin Earl in error to replace John Fulton, a registered architect; unfortunately, the criteria required the appointment of a registered architect. Mayor Lea opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Kevin Earl. There being no further nominations, Mr. Earl having an interest, competence, or knowledge in historic preservation was appointed as a member (Citizen at Large) of the Architectural Review Board to fill the unexpired term of office of Anne Beckett, ending October 1, 2022, by the following vote: FOR MR. EARL: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. (Council Members Davis and Osborne were absent.) . BUILDING AND FIRE CODE BOARD OF APPEALS: The Mayor called attention to a vacancy created by the resignation of Patrick J. Williams as a member (Engineer) of the Building and Fire Code Board of Appeals for a term of office ending June 30, 2021; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Helen Favor. There being no further nominations, Ms. Favor was appointed as a member (Engineer) of the Building and Fire Code Board of Appeals to fill the unexpired term of office of Patrick J. Williams ending June 30, 2021, by the following vote: FOR MS. FAVOR: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. (Council Members Davis and Osborne were absent.) HUMAN SERVICES ADVISORY BOARD: The Mayor called attention to a vacancy created by the lack of attendance of Aaron Cain Turner as a member of the Human Services Advisory Board for a term of office ending November 30, 2022; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of Siclinda Canty-Elliott. 314 There being no further nominations, Ms. Canty-EIIiott was appointed as a member of the Human Services Advisory Board to fill the unexpired term of office of Aaron Cain Turner ending November 30, 2022, by the following vote: FOR MS. CANTY-ELLIOTT: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. (Council Members Davis and Osborne were absent.) ROANOKE ARTS COMMISSION: The Mayor called attention to two vacancies created by the resignations of Ariel Lev and Benjamin S. Crawford as members of the Roanoke Arts Commission ending June 30, 2020; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the name of John Hitchins, Jr., and Valerie Brown. There being no further nominations, Mr. Hitchins was appointed to fill the unexpired term of office of Ariel Lev; and Ms. Brown was appointed to fill the unexpired term of office of Benjamin S. Crawford, as members of the Roanoke Arts Commission .. ~ for terms ending June 30, 2020, by the following vote: FOR MR. HITCHINS AND MS. BROWN: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. (Council Members Davis and Osborne were absent.) ROANOKE PUBLIC LIBRARY BOARD: The Mayor called attention to vacancies created by the resignations of King Tower for a term of office ending June 30, 2020; and Douglas Jackson for a term of office ending June 30, 2021, as members of the Roanoke Public Library Broad; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Jessie Coffman and Amy Morgan.  315 There being no further nominations, Ms. Coffman was appointed to fill the unexpired term of office of King Tower ending June 30, 2020; and Ms. Morgan was appointed to fill the unexpired term of office of Douglas Jackson ending June 30, 2021, as members of the Roanoke Public Library Board by the following vote: FOR MS. COFFMAN AND MS. MORGAN: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. (Council Members Davis and Osborne were absent.) YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to vacancies created by the resignation of Aaron Deane (Citizen at Large) ending June 30, 2020; and the expiration of the one-year terms of office of William Nelms as the Student Representative/Patrick Henry High School and Va'Shay McCalla as the Alternate Student Representative/Patrick Henry High School, and Brianna Wilson as the Student Representative/William Fleming High School ended June 30, 2019, as members of the Youth Services Citizen Board; whereupon, he opened the floor for nominations. Council Member Bestpitch placed in nomination the names of Ray Bemis, Ill, Va'Shay McCalla, Louis Garcia and Brianna Wilson. There being no further nominations, Mr. Bemis was appointed to fill the unexpired term of office of Aaron Dean (Citizen at Large) ending June 30, 2020; Ms. McCalla was appointed to replace William Nelm as the Student Representative/Patrick Henry High School; Mr. Garcia was appointed to replace Va'Shay McCalla as the Alternate Student Representative/Patrick Henry High School; and Ms. Wilson was reappointed as the Student Representative/William Fleming High School for terms of office ending June 30, 2020, as members of the Youth Services Citizen Board by the following vote: FOR MESSRS. BEMIS AND GARCIA, MS. MCCALLA AND MS. WILSON: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. (Council Members Davis and Osborne were absent.) 316 ROANOKE ARTS COMMISSION AND YOUTH SERVICES CITIZEN BOARD: Council Member Bestpitch moved to waive the City residency requirements for Valerie Brown to serve as a member of the Roanoke Arts Commission; and Ray Bemis, Ill, to serve as a member of the Youth Services Citizen Board. The motion was seconded by Vice-Mayor Cobb and adopted by the following vote: AYES: Council Members White-Boyd, Bestpitch, Cobb, Price and Mayor Lea-5. NAYS: None-0. (Council Members Davis and Osborne were absent.) At 4:29 p.m., the Council meeting was declared in recess until Thursday, September 12, 2019 at 6:00 p.m., at Virginia Tech Carilion School of Medicine, 2 Riverside Circle, S. W., Room M203, Roanoke, Virginia, for a joint meeting of Roanoke Valley and New River Valley Regional Local Governments for presentation on the activities and progress at Carilion Clinic, Virginia Tech and the VTC Partnership. The Recessed Meeting of Roanoke City Council was called to order on Thursday, September 12, 2019 at 6:00 p.m., at Virginia Tech Carilion School of Medicine, ....,. 2 Riverside Circle, S. W., Room M203, Roanoke, Virginia, with Mayor Lea presiding. PRESENT: Council Members Patricia White-Boyd, William D. Bestpitch, Joseph L. Cobb, Michelle L. Davis, Djuna L. Osborne, Anita J. Price and Mayor Sherman P. Lea, Sr.-7. ABSENT: None-0. The Mayor declared the existence of a quorum. OFFICERS PRESENT: Robert S. Cowell, Jr., City Manager; Daniel J. Callaghan, City Attorney; and Stephanie M. Moon Reynolds, City Clerk. Nicolas C. Conte, Executive Vice President and General Counsel for Carilion Clinic and Moderator advised that the purpose of the meeting was to provide a presentation about activities and progress at Carilion Clinic, Virginia Tech and the VTC Partnership. " .  317 The following topics were presented to the local governing bodies: o Carilion Clinic's Capital Investment Plan and its Impact on Enhancing Health Care in western Virginia. Nancy Howell Agee, President and CEO. o Virginia Tech Carilion School of Medicine - Training Doctors to Address Important Health Care Issues Now and in the Future. Lee Learman, M.D., Ph.D., Dean. o Virginia Tech's New Educational Initiatives and their Impact on the Region and the Commonwealth. Tim Sands, Ph.D., President. o Overview of the Fralin Biomedical Research Institute at VTC and its Economic Impact on the Region. Michael Friedlander, Ph.D., Founding Executive Director; Fralin Biomedical Research Institute at VTC; Vice President for Health Sciences and Technology, Virginia Tech. Following questions and comments by various local governing officials, it was noted that copy of the presentation could be obtain at https://video.vt.edu/media/Judiciai+Event/1 dq3487hj or by contacting Mark Lawrence at mslawrence@carilionclinic.org. Following closing remarks by Dr. Agee, Dr. Sands, Mr. Conte, and there being no further business to come before the Council, the Mayor declared the Recessed Meeting adjourned at 7:54p.m. APPROVED ATTEST: ~~~~~~~~ City Clerk ~\?or£fc. Sherman P. Lea, Sr. Mayor