City Council

622 ROANOKE CITY COUNCIL-REGULAR SESSION November 1, 2021 9:00 a.m. The Council of the City of Roanoke met in regula r session on Monday, November 1, 202 1, at 9:00 a.m ., in the Council Chamber, Room 450 , fourth floor, Noel C. Taylor Municipal Bu ild ing , 215 Church Avenue, S. W ., City of Roanoke , with Sherman P. Lea , Sr. presiding , pursuant to Chapter 2, Administration , Article 11 , City Council , Section 2-15 , Rules of Procedure, Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended , and pursuant to Resolution No. 41964-01042 1 adopted by the Council on Monday, January 4, 2021 . PRESENT: Council Members Stephanie Moon Reynolds , Vivian Sanchez- Jones, Patricia White-Boyd , Joseph L. Cobb , Robert L. Jeffrey, Jr. , and Mayor Sherman P. Lea , Sr.-6. ABSENT: Council Member William D. Bestpitch-1 . The Mayor declared the existence of a quorum . OFFICERS PRESENT: Robert S. Cowell , Jr., City Manager; Timothy R. Spencer, City Attorney; and Cecel ia F. McCoy, City Clerk. ITEMS FOR ACTION : VACANCIES ON CERTAIN AUTHORITIES , BOARDS , COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL : A communication from Mayor Sherman P. Lea , Sr., requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards , commissions and committees appointed by Council, pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia (1950) , as amended . (See communication on file in the City Clerk's Office .) Council Member Moon Reynolds moved that Council concur in the request of the Mayor as above mentioned . The motion seconded by Vice-Mayor White-Boyd and adopted by the following vote : AYES : Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb, Jeffrey, and Mayor Lea-6. NAYS : None-0. (Council Member Bestpitch was absent.) 622 ROANOKE CITY COUNCIL-REGULAR SESSION November 1, 2021 9:00 a.m. The Council of the City of Roanoke met in regular session on Monday, November 1, 2021 , at 9:00 a.m., in the Council Chamber, Room 450 , fourth floor, Noel C. Taylor Municipal Building , 215 Church Avenue , S. W. , City of Roanoke, with Sherman P. Lea , Sr. presiding , pursuant to Chapter 2, Admin istration , Article 11 , City Council , Section 2-15 , Rules of Procedure , Rule 1, Regular Meetings, Code of the City of Roanoke (1979), as amended , and pursuant to Resolution No. 41964-010421 adopted by the Council on Monday, January 4, 2021 . PRESENT: Council Members Stephanie Moon Reynolds, Vivian Sanchez- Jones, Patricia White-Boyd , Joseph L. Cobb , Robert L. Jeffrey, Jr., and Mayor Sherman P. Lea , Sr.-6 . ABSENT: Council Member William D. Bestpitch-1 . The Mayor declared the existence of a quorum . OFFICERS PRESENT: Robert S. Cowell , Jr., City Manager; Timothy R. Spencer, City Attorney; and Cecelia F. McCoy, City Clerk. ITEMS FOR ACTION : VACANCIES ON CERTAIN AUTHORITIES , BOARDS , COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL : A communication from Mayor Sherman P. Lea , Sr. , requesting that Council convene in a Closed Meeting to discuss vacancies on certain authorities, boards , commissions and committees appointed by Council , pursuant to Section 2.2-3711 (A)(1 ), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office .) Council Member Moon Reynolds moved that Council concur in the request of the Mayor as above mentioned. The motion seconded by Vice-Mayor White-Boyd and adopted by the following vote : AYES: Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb , Jeffrey, and Mayor Lea-6. NAYS : None-0. (Council Member Bestpitch was absent.)  623 REQUEST FOR CLOSED MEETING: A commun ication from the City Manager requesting that Council convene in a Closed Meeting to discuss and consider the acquisition of real property for public purposes , where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended. (See communication on file in the City Clerk's Office.) Council Member White-Boyd moved that Council concur in the request of the Mayor as above mentioned. The motion seconded by Council Member Moon Reynolds and adopted by the following vote: AYES: Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb, Jeffrey, and Mayor Lea-6 . NAYS: None-0. (Council Member Bestpitch was absent.) ACQUISITION OF REAL PROPERTY: A communication from the City Manager requesting that Council convene in a Closed Meeting to discuss and consider the acquisition of real property for public purposes, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body, pursuant to Section 2.2-3711 (A)(3), Code of Virginia (1950), as amended . (See communication on file in the City Clerk's Office .) Council Member Moon Reynolds moved that Council concur in the request of the City Manager as above mentioned. The motion seconded by Vice-Mayor White-Boyd and adopted by the following vote: AYES: Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb, Jeffrey, and Mayor Lea-6. NAYS: None-0. (Council Member Bestpitch was absent.) 624 ITEMS LISTED ON THE 2:00 P.M. COUNCIL DOCKET REQUIRING DISCUSSION/CLARIFICATION AND ADDITIONS/DELETIONS TO THE 2:00 P.M . AGENDA: NONE. TOPICS FOR DISCUSSION BY THE MAYOR AND MEMBERS OF COUNCIL: NONE. BRIEFING: Proposed Zoning Code Amendments The City Manager introduced Jillian Papa Moore, Acting Director, Planning and Building Development, Phillip Moore, Zoning Administrator and Wayne Leftwich , Senior City Planner, whom briefed the council on proposed changes to the Zoning Code and highlighted the following information: Implementation City Plan 2040 - Proposed Zoning Code Amendments 3 Key Issues ✓ Remove a regulatory barrier from the process to permit Accessory Apartments (ADUs) in residential districts. ✓ Permit alternative energy solutions (solar energy systems and electric vehicle charging stations) as accessory uses. ✓ Eliminate minimum parking requirement in all zoning districts. • Proposed Action - Allow accessory apartments as a permitted use within all residential districts. Supplemental regulations control design and location. • Code Change - Remove Special Exception (public hearing) requirement to allow the use by right in residential districts. Interwoven Equity Priority Three: Neighborhood Choice • Policy 1: Identify and remove barriers to housing choice o Reconsider housing policies rooted in racial segregation efforts such as exclusionary zoning districts that exclude all but single-family houses. o Work to reduce tenure bias, that is, the favoring of owner-occupants over renter occupants , by reviewing City policy and plans to eliminate such bias. • Policy 4: Develop varied and affordable housing options in each neighborhood o Ensure affordable housing is available in all neighborhoods in the city. o Promote complete neighborhoods, so all neighborhoods have a broad range of housing types, including multifamily housing.  625 Livable Built Environment Priority Four: Housing • Policy 1: Enable affordable and accessible housing options in all neighborhoods. • Policy 3: Enable a range of housing types in each part of the community to achieve inclusive, livable neighborhoods that prosper over time . o Consider ways to introduce different housing types into neighborhoods that lack housing diversity while being mindful of and responsive to concerns about neighborhood character, design , and maintenance. o Explore opportunities for alternative living arrangements , such as group living and co-housing , near neighborhood centers. o Permit accessory dwelling units in all residential zones . • Proposed Action - Remove regulatory barriers to enable alternative energy solutions. • Code Change - Create accessory uses to enable solar energy facilities and electric vehicle charging stations. Provide supplemental regulations regarding size , scale , signage , and buffering . • Proposed Action - Remove the minimum parking requirement. • Code Change - Remove the minimum parking requirement. Maximum parking requirements remain in place to be addressed in a future amendment. Harmony with Nature Priority 1: Sustainable Land Development • Policy 5: Reduce impervious surface through development requirements o Remove minimum parking requirements. o Encourage space saving parking measures, such as shared parking and parking decks , through incentives and zoning requirements. o Increase permeability requirements as part of parking standards (permeable pavers , infiltration strips, rain gardens). o Replace dated standards, such as impervious surface ratio, with measures that reduce impervious surface while encouraging desired compact development patterns. Timeline o November 1st, City Council Briefing o November 8th , Planning Commission Public Hearing o November 15th, City Council Public Hearing 626 Outreach o RVTV Public Service Announcement o Staff held virtual Q&A on October 28 th o Civic Send Notifications o Public Notices o Public Meetings o Social Med ia (See copy of presentation on fi le in the City Clerk's Office .) Following brief comments by several Council Members, Mayor Lea thanked Ms. Papa Moore and Messrs. Moore and Leftwich for the informative presentation , received and filed the briefing . At 9:48 a.m., the Mayor declared the Council meeting in recess for a Closed Meeting in the Council's Conference Room , Room 450 , fourth floor, Noel C. Taylor Municipal Building ; and thereafter to be reconvened at 2:00 p.m. , in the Council Chamber. At 2:00 p.m ., the Council meeting reconvened in the Council Chamber, with Mayor Sherman P. Lea , Sr. , presiding. PRESENT: Council Members Stephanie Moon Reynolds, Patricia White-Boyd , Vivian Sanchez-Jones, Joseph L. Cobb, Robert L. Jeffrey, Jr., and Mayor Sherman P. Lea , Sr.-6. ABSENT: Council Member William D. Bestpitch-1 . The Mayor declared the existence of a quorum. OFFICERS PRESENT: Robert S. Cowell , Jr. , City Manager; Timothy R. Spencer, City Attorney; and Cecelia F. McCoy, City Clerk. The Invocation was delivered by Bishop Jamaal Jackson, Pastor, Refreshing Church . The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Sherman P. Lea , Sr.  627 PRESENTATIONS AND ACKNOWLEDGEMENTS: Presentation from Elite Business Strategies, Inc., with regard to the Gang Violence Assessment Council Member Cobb introduced Sharon Moore, Necole Holton, and Greg McClain, Elite Business Strategies, Assessment Team whom briefed the Council with regard to the Gang Violence Assessment and highlighted the following information: Roanoke Youth and Gang Violence Community Assessment About Us • Minority/Woman-Owned Business Enterprise • Established in 2011 • Certified as an SBA Certified 8(a) and M/WBE • Services include: o Emergency Planning o Disaster Recovery o Hazard Mitigation • Team members and leadership have been actively involved in over 80 Presidential Declared Disasters Initiative Team Members • Joe Cobb, City Council Member and Gun Violence Prevention Commission Chair • Angie O'Brien , Grant Project Director and Chief Strategy Officer, City of Roanoke • Chris Roberts, Youth and Gang Violence Prevention Coordinator • Gun Violence Prevention Commission Members: ► Taisha Steele ► Shakira Will iams ► Rabbi Kathy Cohen ► Reverend Tim Harvey ► Nicole Ross ► Decca Knight ► Elliott Major ► Stacey Sheppard • Co_mmunity Assessment Timeline . • October 29, 2021: Stakeholder Meeting Data Collection and Research o November 1 - 6, 2021 : Scheduled Meetings/Interviews with Community Leaders o November 7 - 13, 2021: Scheduled Meetings/Interviews with Youth Services Providers and other Stakeholders 628 o November 8 - 10, 2021: Survey Dissemination o November 22 - December 1, 2021 : Survey Responses Compilation and Analysis o December 15, 2021: Assessment Report Draft o December 30, 2021: Final Assessment Report Methods of Dissemination SoGo Survey Platform o Surveys generated available in multiple languages o Compatible with tablets, phones other devices o Surveys specific to target audience Schedule Meetings/Interviews/Outreach o Conducted directly with school personnel , City Departments , and Youth Services Providers o Questionnaires that capture data , community perspectives (especially youth) , and recommendations o Scheduled existing community and school events and meetings o Community outreach with faith leaders , small business owners, etc. Assessment Survey Youth Service Providers and Input o Input for survey questions o Survey dissemination o Access to customers/clients for assessment participation o Recommendations o Outreach opportunities Next Steps o Schedule meeting/interview time with Assessment Team by emailing Jasmine Tolliver at Jasmine.Tolliver@ebsleaders.com o Identify outreach opportunities that will support assessment efforts o Identify possible social med ia strategies to support assessment efforts o HAVE FUN!!! (See copy of presentation on file in the City Clerk's Office.) Following discussion and questions from the Council Members with regard to the Assessment, the Mayor thanked the Team for a great presentation , received and filed the briefing.  629 HEARING OF CITIZENS UPON PUBLIC MATTERS: City Council sets this time as a priority for citizens to be heard. If deemed appropriate, matters will be referred to the City Manager for response , recommendation or report to the Council. CITY CRIME: David Courey, 3419 Ashmeade Drive , S. W. , appeared before the Council to voice concern about crime in the city and removal of Robert E. Lee statue. MISCELLANEOUS : Barbara Duerk, 2607 Rosalind Ave , S. W. , appeared before the Council to encourage the city, state, and country to connect, to take alternative transportation, and use non-paper bags . CONSENT AGENDA The Mayor advised that all matters listed under the Consent Agenda were considered to be routine by the Members of Council and would be enacted by one motion in the form , or forms , listed on the Consent Agenda , and if discussion were desired , the item would be removed from the Consent Agenda and considered separately. MINUTES OF THE REGULAR MEETING OF CITY COUNCIL: Minutes of the regular meeting of City Council held on Monday, November 1, 2021 , was before the body. (See Minutes on file in the City Clerk's Office .) Council Member Moon Reynolds moved that the reading of the minutes dispensed with and approved as recorded . The motion seconded by Vice-Mayor White- Boyd and adopted by the following vote: AYES: Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb, Jeffrey, and Mayor Lea-6. NAYS : None-0. (Council Member Bestpitch was absent.) 630 TAX EXEMPTION-LOCAL OFFICE ON AGING: A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, November 15, 2021 , at 7:00 p.m., or as soon thereafter as the matter may be heard , or such later date and time as the City Manager shall determine, in his discretion , to consider a request of Local Aging Office on Aging , Inc. , (LOA), for tax exemption of real property located at 4902 Frontage Road , N. W., was before the body. (See communication on file in the City Clerk's Office .) Council Member Moon Reynolds moved to concur in the request of the City Manager as above mentioned. The motion seconded by Vice-Mayor White Boyd and adopted by the following vote: AYES: Council Members Moon Reynolds, Sanchez-Jones , White-Boyd , Cobb, Jeffrey, and Mayor Lea-6 . NAYS: None-0. (Council Member Bestpitch was absent.) TAX EXEMPTION-BLUE RIDGE LAND CONSERVANCY: A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, November 15, 2021 , at 7:00 p.m. , or as soon thereafter as the matter may be heard , or such later date and time as the City Manager shall determine, in his discretion , to consider a request of Blue Ridge Land Conservancy, for tax exemption of real property located at 1305 Maple Avenue , S. E., was before the body. (See communication on file in the City Clerk's Office.) Council Member Moon Reynolds moved to concur in the request of the City Manager as above mentioned . The motion seconded by Vice-Mayor White-Boyd and adopted by the following vote : AYES : Council Members Moon Reynolds, Sanchez-Jones , White-Boyd , Cobb , Jeffrey, and Mayor Lea-6. NAYS: None-0. (Council Member Bestpitch was absent.)  631 2022 HUD ANNUAL ACTION PLAN : A communication from the City Manager requesting that Council schedule a public hearing to be held on Monday, November 15, 2021, at 7:00 p.m. , or as soon thereafter as the matter may be heard , or such later date and time as the City Manager shall determine, in his discretion, to receive public comment on the use of 2022 entitlement funding for multiple grants and un-programmed 2020 CARES Act funding to address eligible needs related to the development of the City's 2022 HUD Annual Action Plan , was before the body. (See communication on file in the City Clerk's Office.) Council Member Moon Reynolds moved to concur in the request of the City Manager as above mentioned . The motion seconded by Vice-Mayor White-Boyd and adopted by the following vote : AYES: Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb , Jeffrey, and Mayor Lea-6. NAYS: None-0. (Council Member Bestpitch was absent.) PLASTIC BAG TAX: A communication from the City Attorney requesting that Council schedule a public hearing to be held on Monday, November 15, 2021 , at 7:00 p.m., or as soon thereafter as the matter may be heard , or such later date and time as the City Manager shall determine, in his discretion, to amend the City Code with regard to the disposable plastic bag tax, was before the body. (See communication on file in the City Clerk's Office.) Council Member Moon Reynolds moved to concur in the request of the City Manager as above mentioned . The motion seconded by Vice-Mayor White-Boyd and adopted by the following vote : AYES : Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb, Jeffrey, and Mayor Lea-6 . NAYS: None-0. (Council Member Bestpitch was absent.) 632 RESIGNATION-FAIR HOUSING BOARD: A communication from the City Clerk advising of the resignation of Stephen Grammer as a member of the Fair Housing Board , effective immediately, was before the Council. (See communication on file in the City Clerk's Office.) Council Member Moon Reynolds moved that Council accept the resignation and receive and file the communication. The motion seconded by Vice-Mayor White-Boyd and adopted by the following vote : AYES: Council Members Moon Reynolds, Sanchez-Jones , White-Boyd , Cobb, Jeffrey, and Mayor Lea-6. NAYS: None-0. (Council Member Bestpitch was absent.) CHARTER AMENDMENT-CLERK OF CIRCUIT COURT: A communication from the City Attorney requesting that Council schedule a public hearing to be held on Monday, November 15, 2021 , at 7:00 p.m., or as soon thereafter as the matter may be heard , or such later date and time as the City Manager shall determine, in his discretion, to amend the Roanoke City Charter of 1952 with regard to the Clerk of Circuit Court, was before the body. (See communication on file in the City Clerk's Office.) Council Member Moon Reynolds moved that to concur in the request of the City Attorney as above mentioned . The motion seconded by Vice-Mayor White-Boyd and adopted by the following vote: AYES : Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb, Jeffrey, and Mayor Lea-6 . NAYS : None-0. (Council Member Bestpitch was absent.) · REGULAR AGENDA PUBLIC HEARINGS: NONE . PETITIONS AND COMMUNICATIONS: NONE .  633 REPORTS OF CITY OFFICERS AND COMMENTS OF CITY MANAGER: CITY MANAGER: BRIEFINGS: NONE. ITEMS RECOMMENDED FOR ACTION : EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT: The City Manager submitted a written communication recommending acceptance of the Edward Byrne Memorial Justice Assistance Grant from the United States Department of Justice to support programs within the Roanoke Police and Sheriff Departments. (For full text, see communication on file in the City Clerk's Office .) Council Member Moon Reynolds offered the following resolution: (#42186-110121) A RESOLUTION authorizing the acceptance of a grant from the FY 2021 Edward Byrne Memorial Justice Assistance Grant Program made to the City of Roanoke by the United States Department of Justice; and authorizing execution of any required documentation on behalf of the City. (For full text of resolution , see Resolution Book No. 82 , page 86.) Council Member Moon Reynolds moved the adoption of Resolution No. 42186- 11 1021 . The motion seconded by Council Member Jeffrey and adopted by the following vote: AYES : Council Members Moon Reynolds, Sanchez-Jones , White-Boyd , Cobb, Jeffrey, and Mayor Lea-6. NAYS : None-0. (Council Member Bestpitch was absent.) Council Member Cobb offered the following budget ordinance: (#42187-110121) AN ORDINANCE to appropriate funding from the Federal government, Department of Justice, for the Byrne Memorial Justice Assistance Grant (JAG) Program, amending and reordaining certain sections of the 2021 - 2022 Grant Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance , see Ordinance Book No. 82 , page 87 .) 634 Council Member Moon Reynolds moved the adoption of Budget Ordinance No. 42187-110121. The motion seconded by Council Member Sanchez-Jones and adopted by the following vote: AYES : Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb, Jeffrey, and Mayor Lea-6. NAYS : None-0. (Council Member Bestpitch was absent. ) TRAIL ACCESS FUNDS FROM THE VIRGINIA DEPARTMENT OF CONSERVATION: The City Manager submitted a written communication recommending acceptance of trail access funds for the Roanoke River Blueway Access at 13th Street, SE Project. (For full text, see communication on file in the City Clerk's Office .) Vice-Mayor White-Boyd offered the following resolution : (#42188-110121) A RESOLUTION accepting the Virginia Department of Conservation and Recreation Trail Access grant funds made to the City upon certain terms and conditions; accepting the donation of funds from the Roanoke River Blueway Committee in accordance with §2-263, of the Code of the City of Roanoke (1979), as amended ; and authorizing the execution any required documentation on behalf of the City. (For full text of resolution , see Resolution Book No. 82 , page 88.) Vice-Mayor White-Boyd moved the adoption of Resolution No. 42188-110121 . The motion seconded by Council Member Cobb and adopted by the following vote : AYES : Council Members Moon Reynolds, Sanchez-Jones, Vice-Mayor White-Boyd , Cobb , Jeffrey, and Mayor Lea-6. NAYS : None-0. (Council Member Bestpitch was absent.)  635 Council Member Jeffrey offered the following budget ordinance: (#42189-110121) AN ORDINANCE to appropriate funding from the Commonwealth of Virginia for the Virgin ia Recreational Trails Grant, amending and reo rdaining certain sections of the 2021 - 2022 Capital Projects and Grant Funds Appropriations, and dispensing with the second read ing by title of this ordinance . (For full text of ord inance, see Ord inance Book No. 82 , page 89.) Council Member Jeffrey moved the adoption of Budget Ord inance No. 42189- 110121. The motion seconded by Council Member Moon Reynolds and adopted by the following vote: AYES : Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb, Jeffrey, and Mayor Lea-6. NAYS : None-0. (Council Member Bestpitch was absent.) HAZARD MITIGATION ASSISTANCE PROGRAM FUNDS: The City Manager submitted a written communication recommending acceptance of Hazard Mitigation Assistance Program Funds from the Federal Emergency Management Agency in connection with the City of Roanoke Floodplain Mitigation Project. (For full text, see communication on file in the City Clerk's Office.) Council Member Moon Reynolds offered the following resolution : (#42190-110121) A RESOLUTION accepting the Hazard Mitigation Assistance Program grant made to the City from the Virg inia Department of Emergency Management upon certain terms and conditions, and authorizing the City Manager to execute any required documentation on behalf of the City in order to accept the grants. (For full text of resolution , see Resolution Book No. 82 , page 90 .) 636 Council Member Moon Reynolds moved the adoption of Resolution No. 42190- 110121. The motion seconded by Council Member Cobb and adopted by the following vote : AYES: Council Members Moon Reynolds, Sanchez-Jones , White-Boyd , Cobb, Jeffrey, and Mayor Lea-6 . NAYS: None-0. (Council Member Bestpitch was absent.) Council Member Moon Reynolds offered the following resolution : (#42191-110121) A RESOLUTION accepting the Hazard Mitigation Assistance Program grant made to the City from the Virg inia Department of Emergency Management upon certain terms and cond itions, and authorizing the City Manager to execute any required documentation on behalf of the City in order to accept the grants. (For full text of resolution , see Reso lution Book No. 82 , page 90.) Vice-Mayor White-Boyd moved the adoption of Resolution No. 42191-110121. The motion seconded by Council Member Jeffrey and adopted by the following vote : AYES : Council Members Moon Reynolds, Sanchez-Jones , White-Boyd , Cobb, Jeffrey, and Mayor Lea-6 . NAYS: None-0. (Council Member Bestpitch was absent.) Council Member Cobb offered the following budget ordinance: (#42192-110121) AN ORDINANCE to appropriate funding from the Federal Emergency Management Agency (FEMA) for Pre-Disaster Mitigation Grant for the City of Roanoke Floodplain Mitigation Project to acquire and demolish the former Cee Breeze Nursing Home Property, which is prone to flooding , amend ing and reordaining certain sections of the 2021 - 2022 General Fund Appropriations, and dispensing with the second reading by title of this ordinance. (For full text of ordinance , see Ordinance Book No . 82 , page 91.)  637 Council Member Moon Reynolds moved the adoption of Budget Ordinance No . 42192-110121. The motion seconded by Council Member Jeffrey and adopted by the following vote: AYES: Council Members Moon Reynolds , Sanchez-Jones, Vice-Mayor White-Boyd , Cobb , Jeffrey, and Mayor Lea-6. NAYS : No ne-0. (Council Member Bestpitch was absent.) REPETITIVE LOSS AREA ANALYSIS: The City Manager submitted a written communication recommending adoption of a Repetitive Loss Area Analysis as a requirement for the Community Rating System Program in connection with the City's flood insurance premiums . (For full text, see communication on file in the City Clerk's Office.) Council Member Cobb offered the following ordinance: (#42193-110121) A RESOLUTION adopting the Repetitive Loss Area Analysis Plan fo r communities with over 50 repetitive loss properties that have not been mitigated ; and authorizing the City Manager or his designee to take such action as may be needed to implement and administer such Plan . (For full text of resolution , see Resolution Book No. 82 , page 91 .) Council Member Cobb moved the adoption of Ordinance No. 42193-11021 . The motion seconded by Council Member Sanchez-Jones and adopted by the following vote : AYES : Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb, Jeffrey, and Mayor Lea-6 . NAYS: None-0. (Council Member Bestpitch was absent.) 638 CONTRACT BETWEEN THE CITY OF ROANOKE AND ANDREWS TECHNOLOGY HSM, INC.: The City Manager submitted a written communication recommending execution of Amendment No. 2 to the contract between the City of Roanoke and Andrews Technology HSM , Inc. , to replace outdated and manual time clocks at the Public Works Service Center. (For full text, see communication on file in the City Clerk's Office.) Council Member Moon Reynolds offered the following resolution: (#42194-110121) A RESOLUTION authorizing the City Manager's issuance and execution of Amendment No. 2 to the City's Contract with Andrews Technology HMS, Inc., to increase the license count and bring time tracking for all employees into one system; and authorizing the City Manager to take certain other actions in connection with such Amendment No. 2. (For full text of resolution , see Resolution Book No . 82 , page 94.) Council Member Moon Reynolds moved the adoption of Resolution No. 42194- 110121. The motion seconded by Council Member Cobb. Council Member Moon Reynolds advised that the Resolution listed an incorrect amount of $365,225.00, which should be $359 ,025.00, based upon the submitted report from the City Manager. Council Member Moon Reynolds moved to amend the resolution by changing the amount of $365 ,225.00, to $359,025.00. 2021 to 2022 in the first paragraph of the measure. The motion seconded by Council Member Jeffrey and adopted by the following vote: AYES: Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb, Jeffrey, and Mayor Lea-6. NAYS: None-0. (Council Member Bestpitch was absent.) COMMUNITY FLOOD PREPAREDNESS GRANT: The City Manager submitted a written communication recommending authorization to submit application to the Virginia Department of Conservation and Recreation for a Community Flood Preparedness Grant to create a resilience plan for the City. (For full text, see communication on file in the City Clerk's Office.)  639 Council Member Moon Reynolds offered the following resolution : (#42195-110121) A RESOLUTION authorizing the application to the Virginia Department of Conservation and Recreation for the Community Flood Preparedness Fund Grant by the City of Roanoke Stormwater Division , and authorizing execution of any required documentation on behalf of the City. (For full text of resolution , see Resolution Book No. 82 , page 95.) Council Member Moon Reynolds moved the adoption of Resolution No. 42195- 110121 . The motion seconded by Vice Mayor White-Boyd and adopted by the following vote: AYES: Council Members Moon Reynolds , Sanchez-Jones , White-Boyd , Cobb, Jeffrey, and Mayor Lea-6. NAYS : None-0. (Council Member Bestpitch was absent.) CITY ATTORNEY: OPIOID-RELATED CLAIMS : The City Attorney submitted a written communication recommending approval of the proposed settlement of opioid-related claims against multiple distributors and their related corporate entities . (For full text, see communication on file in the City Clerk's Office.) Council Member Cobb offered the following resolution : (#42196-110121) A RESOLUTION approving the City's participation in the proposed settlement of opioid-related claims against Mckesson, Cardinal Health , AmerisourceBergen , Janssen Pharmaceuticals, and their related corporate entities, and authorizing the City Attorney and/or the City's outside counsel to execute any and all documents necessary to effectuate the City's participation in these settlements . (For full text of resolution , see Resolution Book No. 82 , page 96.) 640 Council Member Moon-Reynolds moved the adoption of Resolution No. 42196- 110121. The motion seconded by Vice Mayor White-Boyd and adopted by the following vote : AYES: Council Members Moon Reynolds, Sanchez-Jones, Vice-Mayor White-Boyd, Cobb, Jeffrey, and Mayor Lea-6. NAYS: None-0. (Council Member Bestpitch was absent.) COMMENTS OF CITY MANAGER: The City Manager offered the following comments : RCAHD is Seeking Proposals to Support Equity, Access to COVID-19 Vaccines • The U.S. Department of Health and Human Services has provided COVID-19 Vaccination Supplement 4 to the Roanoke City and Alleghany Health District through the Virginia Department of Health, totaling $2 ,296 ,964. • These funds will be used to ensure greater equity and access to COVID-19 vaccines for those disproportionately affected by COVID-19. • Forty percent of the funds will be distributed to community partners across both health districts: ► Alleghany Health District: $697 ,570 ► Roanoke City Health District: $221 ,215 • In response , RCAHD is seeking proposals from a diverse array of organizations to support the goal of ensuring greater equity and access to COVID-19 vaccines. • A Request for Proposals is posted on the VDH website and on the City's website homepage, along with supporting information needed to understand the purpose of RCAHD's funding opportunity and how to align your organization's project ideas with the health district's goals and requirements . • Any and all who have the capacity and the interest to support the Health District in pursuing its goal may submit proposals.  641 Valley Metro is Offering Fare Free Service on Election Day • On November 2, 2021, Election Day, Valley Metro will be fare-free on all fixed route service and STAR paratransit service. • This special promotion will enable citizens to utilize transit services to access polling locations within the transit service area. Fare Free Day is also a good opportunity for those who do not normally use Valley Metro Services to try transit. Smart Way and Smart Way Express fares will be at the standard rate . • If you have questions about Fare Free Day, please contact Kevin Price , General Manager for the Greater Roanoke Transit Company (Valley Metro), at 540-613- 5523 or send an email to kprice@valleymetro.com. Bagged Leaf Collection Begins Soon • The City's Bagged Leaf Collection Program will be conducted this year in November and December, starting the week of November 15 - 18. • Remember, leaves must be placed in biodegradable paper leaf bags and set at the curb for pickup . There is no limit to the number of paper leaf bags residents may place at the curb for pickup . • Residents will receive a postcard in the mail with specific dates for bagged leaf collection weeks. • The information also will be posted on the City's website homepage at roanokeva .gov, and on the Solid Waste Management webpage at roanokeva.gov/leaves. Election Day • City offices will not be closed for Election Day on Tuesday, November 2. • Valley Metro will offer Fare Free Service on Election Day on all fixed route service and STAR paratransit service. Star City Safe • The Parks & Recreation Team rescheduled the Eureka Park Fall Festival due to inclement weather, which was originally scheduled for last Friday, October 29 to this Friday, November 5 from 2 to 9 p.m. REPORTS OF COMMITTEES: NONE. 642 UNFINISHED BUSINESS: NONE. INTRODUCTION AND CONSIDERATION OR ORDINANCES AND RESOLUTIONS: MOTIONS AND MISCELLANEOUS BUSINESS : INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS OF COUNCIL : Council Member Jeffrey advised as the City Council representative to the Roanoke City Public Schools Strategic Planning Taskforce , that Superintendent White was an excellent job leader of the Taskforce and the group had done a superb job in defining what the portrait of a City school graduate looks like; he also advised the Taskforce would like more input from parents . Mayor Lea announced the top football teams from Bowie State and Fayetteville State Universities of the Central Intercollegiate Athletic Association (CIAA®), the nation's oldest historically black athletic conference, will face off on Saturday, November 13 at 1:00 p.m ., at the 2021 CIAA Football Championship Game at Salem Stadium. Tickets available at the Salem Civic Center Box Office (Monday - Friday: 8 am - 5 pm) and at Ticketmaster.com. He encouraged the community to attend the exciting event. Council Member Cobb announced the Gun Violence Prevention Commission would meet on Tuesday, November 9 at 5:30 p.m ., at the Berglund Center, along with a community forum at 6:00 p.m., to hear from citizens, groups, and agencies to receive recommendations for dissemination of $2 million in ARPA funding. Council Member Moon Reynolds expressed concern with regard to the homeless encampment located off the Hershberger Road viaduct behind Lowe's Home Improvement store. She also advised the City Administration about a homeless person bypassed at a City bus stop by Valley Metro . The City Manager advised he would have the situation investigated . VACANCIES ON CERTAIN AUTHORITIES, BOARDS, COMMISSIONS AND COMMITTEES APPOINTED BY COUNCIL: ROANOKE CULTURAL ENDOWMENT: The Mayor called attention to the upcoming expiration of the four-year term of office of Sherman P. Lea , Jr. , member (Citizen-at-Large) of the Roanoke Cultural Endowment, Board of Directors, ending December 31, 2021; whereupon, he opened the floor for nominations. Council Member Cobb placed in nomination the name of Sherman P. Lea, Jr.  643 There being no further nominations, Mr. Lea was reappointed as a member (Citizen-at-Large) of the Roanoke Cultural Endowment, Board of Directors, for a three- year term of office ending December 31 , 2024, by the fol lowing vote : FOR MR. LEA: Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb , Jeffrey, and Mayor Lea-6. (Council Member Bestpitch was absent.) ROANOKE VALLEY GREENWAY COMMISSION : The Mayor called attention to a vacancy created by the resignations of Stephen Ambruzs and John Francis, Jr. , as members of the Roanoke Val ley Greenway Commission ending June 30 , 2022 and June 30 , 2023, respectively; whereupon , he opened the floor for nominations. Council Member Cobb placed in nomination the names of William Hackworth and Stephanie Lareau . There being no further nominations, Mr. Hackworth and Ms. Lareau were appointed as members of the Roanoke Valley Greenway Commission to fil l the unexpired terms of office of Stephen Ambruzs and John Francis, Jr. , ending June 30 , 2022 and June 30 , 2023 , respectively, by the following vote: FOR MR. HACKWORTH AND MS. LAREAU : Council Members Moon Reynolds, Sanchez-Jones , White-Boyd , Cobb , Jeffrey, and Mayor Lea-6. (Council Member Bestpitch was absent.) TOWING ADVISORY BOARD: The Mayor called attention to the expiration of the three-year terms of office of Travis Barber and Jada Smith as members (Law Enforcement) of the Towing Advisory Board ended October 31 , 2021 ; whereupon , he opened the floor for nominations. Council Member Cobb placed in nomination the names of Captain Andrew Pulley and Jada Smith. There being no further nominations, Captain Pulley was appointed to replace Travis Barber and Ms. Smith was reappointed as members (Law Enforcement) of the Towing Advisory Board for three-year terms of office , each , ending October 31 , 2024, by the following vote: FOR CAPTAIN PULLEY AND MS. SMITH: Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb, Jeffrey, and Mayor Lea-6. (Council Member Bestpitch was absent.) 644 YOUTH SERVICES CITIZEN BOARD: The Mayor called attention to the expiration of the term of office of Brianna Wilson as a member (Student/WFHS) of the Youth Services Citizen Board ended June 30 , 2021 ; whereupon , he opened the floor for nominations. Council Member Cobb placed in nomination the name of Remi Davies . There being no further nominations, Ms. Davies was appointed to replace Brianna Wilson as a member (Student/WFHS) of the Youth Services Citizen Board for a term of office ending June 30 , 2022 , by the following vote: FOR MS . DAVIES : Council Members Moon Reynolds, Sanchez-Jones, White-Boyd , Cobb, Jeffrey, and Mayor Lea-6 . (Council Member Bestpitch was absent. ) CERTIFICATION OF CLOSED MEETING: With respect to the Closed Meeting just concluded , Vice-Mayor White-Boyd moved that each Member of City Council certify to the best of his or her knowledge that: (1) only public business matters lawfully exempted from open meeting requirements under the Virginia Freedom of Information Act; and (2) only such public business matters as were identified in any motion by which any Closed Meeting was convened were heard , discussed or considered by City Council. The motion seconded by Council Member Cobb and adopted by the following vote: AYES: Council Members Moon Reynolds, Sanchez-Jones, Vice-Mayor White-Boyd , Cobb, Jeffrey, and Mayor Lea-6 . NAYS : None-0. (Council Member Bestpitch was absent.) There being no further business to come before the Council , Mayor Lea declared the regular meeting adjourned at 3:50 p.m. APPROVED ATTEST: (}_~~ d . ~ Cecelia F. McCoy, CMC Sherman P. Lea , Sr. City Clerk Mayor