City Council

TENTATIVE AGENDA ROBINS CITY COUNCIL Monday, January 6th, 2025 6:00 p.m. – Robins City Hall (ONE OR MORE MEMBERS OF THE COUNCIL MAY BE ATTENDING VIA ELECTRONIC DEVICE) AGENDA: 1. Call the Meeting to Order 2. Pledge of Allegiance to the Flag 3. Roll Call 4. Approval of the Agenda 5. Mayor’s Report 6. Council Reports 7. Engineer’s Report 8. Citizen Comments – Agenda Items (limited to 3 minutes each) 9. Citizen Comments – Non-Agenda Items (limited to 3 minutes each) 10. CONSENT AGENDA a. Motion to Approve the Minutes of the December 16th Meeting b. Motion to Approve List of Bills Submitted c. Resolution 0125-1 A Resolution relating to exemptions allowed by the Code of Iowa under the Slough Bill and Open Prairies/Forest Cover 11. NEW BUSINESS a. Recognition of Retiring Robins Police Officers Captain Manhart, Officer Oshel and Officer Payne b. Review 5-Year Capital Improvement Plan 12. MOTION TO ADJOURN MEETING To: City of Robins (Mayor and Council) Date: December 23, 2024 From: Kelli Scott, P.E. CC: RE: City Engineer’s Report CITY PROJECTS Regional Retention Basin No update. West Main St Trail and Road Reconstruction All funding for West Main St has be shifted to FY 28 which means the funds will be available October 1, 2027. The total project cost for the roadway is estimated to be $4,600,000. Robins has been awarded $1,587,000 in FY 27 and $1,863,000 in FY 28 for the road for a total of $3,450,000 in federal aid. Robins has been awarded $860,000 in funds for the trail for FY24. The trail portion of the project is estimated to be $1,075,000. West Main St Overlay No Update. The full Terracon report has not yet been completed, but some information has been made available. We are currently reviewing this information and utilizing our previous drone imagery to identify the locations and types of repairs needed. This project is intended to improve the roadway surface and extend its life until a full reconstruction can be completed in 10-15 years. This project will not widen the road, add shoulders, bring the roadway into compliance with design standards or increase traffic safety. That work will be accomplished at such time the City can move forward with a full reconstruction. 900 BELL DRIVE SW | CEDAR RAPIDS, IA 52404-5070 P: 319-362-9394 l SNYDER-ASSOCIATES.COM v:\projects\2024\124.0010.08\administration\memo_2025-01-06_engreport.docx  Engineer’s Report – January 2025 December 23, 2024 Page 2 of 3 DEVELOPMENTS Robins Landing Phase I Cedar Rapids is working on the punchlist for the water main items. An amendment to the Developer’s Agreement is being drafted and reviewed so that we can move forward with accepting the project in accordance with the phases that have been completed. The developer has yet to ask for a punch list for the work completed on the North and South phases as the work is not yet completed. Work outstanding includes approval and acceptance by the CR Water Department, manhole box outs, intake throats, final grading, site stabilization in accordance with GP No. 2, cleaning and televising of the storm sewer, tile installation, and other miscellaneous items. Final Platting of the 1st phase has been requested, but will not be reviewed until the improvements are closer to completion. Hindu Temple No Update. MISCELLANEOUS Booster Station No Update. We followed up with the City of CR to see if additional adjustments can be made to reduce the pump run times and pressures, while maintaining a satisfactory level of service. We have not heard back. Tower Terrace Road No Update. The group met to discuss the recent funding applications and the lack of success in obtaining the grants. Other funding options are being investigated. MPDG RURAL application was submitted in early May requesting $38.1M RAISE grant application was submitted in February requesting $25M. The total project cost is estimated to be $47.6M, with Robins’ estimated obligation for the project to be $8,585,842. If all grants are awarded, Robins’ estimated contribution is $287,267. v:\projects\2024\124.0010.08\administration\memo_2025-01-06_engreport.docx  Engineer’s Report – January 2025 December 23, 2024 Page 3 of 3 Indian Creek and Dry Run Creek Sanitary Sewer Segment 11 has a project completion date of June 1, 2025 and is estimated to be 50% complete as of December 19th. Robins has been invoiced $264,202.38 through 9/30/24. Robins total contribution is estimated to be $2,023,870 (down from $2,140,547) for Segment 11. As of December 5th, Segment 7 was essentially complete with some potential seeding expenses to come in the Spring on 2025. Robins has been invoiced $2,326,056.23 through 9/30/24. Robins total contribution is estimated to be $3,029,381.40 (up from $2,995,608) for Segment 7. Transportation Technical Advisory Committee (TTAC) No Update. We are working on updating the projects for the 2050 Long Range Transportation Plan. Any project the City is considering to be constructed between now and 2050 must be included in this plan to be eligible for MPO funding. REDI No update. 28-E Agreements No Update. We have requested additional information from CR Water on the operational requirements of the system. Once we hear back, we hope to have enough information to start drafting a transition plan. No future meetings are currently scheduled. v:\projects\2024\124.0010.08\administration\memo_2025-01-06_engreport.docx  Minutes of the December 16, 2024 City Council Meeting The regular meeting of the Robins City Council was called to order at 5:30p.m. on Monday, December 16, 2024 at Robins City Hall, 265 S. 2nd St. by Mayor Chuck Hinz. Following the Pledge of Allegiance, roll call was taken with the following members present: Councilor Leigh Cook, Councilor Mike Foley, Councilor Dave Franzman, Councilor Cary Smith. and Councilor JD Smith. Also present were City Clerk Lisa Goodin, Deputy City Clerk Rhonda Kortenkamp, City Attorney Holly Corkery, Fire Chief Keith Feldkamp, Police Chief Andy Humphrey and Public Works Superintendent/Building Official Mike Kortenkamp. Franzman moved to approve the agenda, Cook seconded and all voted aye. CONSENT AGENDA: J. Smith moved to approve the Consent Agenda, with 2 typos to be corrected in the Minutes of the December 2nd City Council meeting and the List of Bills Submitted. Franzman seconded and all voted aye. NEW BUSINESS: a. Resolution 1224-4 Approving Plat of Survey No. 2903 Robins Landing North Phase. Cook motioned to approve the resolution, Foley seconded. Roll call votes were as follows: J. Smith – aye, Franzman – aye, Cook – aye, C. Smith – aye, Foley – aye b. Resolution 1224-5 Approving Plat of Survey No. 2904 Robins Landing South Phase. Franzman moved to approve the resolution, Cook seconded. Roll call votes were as follows: Franzman – aye, Cook – aye, C. Smith – aye, Foley – aye, J. Smith – aye c. Motion to Approve Recommendation by SFGO City Services Committee for Residential Solid Waste and Recycling. Cook motioned to approve the recommendation to contract with ABC Disposal beginning July 1, 2025. C. Smith seconded and all votes were aye. d. Budget Discussion. Mayor Hinz reminded councilors and department heads to submit draft budgets to Goodin by Friday, December 20th and recommended the addition of budget work sessions on January 13th and 27th, 2025. Chuck Hinz, Mayor ATTEST: Lisa Goodin, City Clerk/Treasurer 1 Thu Jan 2, 2025 3:51 PM BUDGET REPORT Page 1 CALENDAR 1/2025, FISCAL 7/2025 PCT OF FISCAL YTD 58.3% GLBUDGRP 07/01/21 OPER: L G CITY OF ROBINS Statement Writer: 00 Report Format: EXPENSES Thu Jan 2, 2025 3:51 PM BUDGET REPORT Page 2 CALENDAR 1/2025, FISCAL 7/2025 PCT OF FISCAL YTD 58.3% GLBUDGRP 07/01/21 OPER: L G CITY OF ROBINS Statement Writer: 00 Report Format: EXPENSES Thu Jan 2, 2025 3:52 PM BUDGET REPORT Page 3 CALENDAR 1/2025, FISCAL 7/2025 PCT OF FISCAL YTD 58.3% GLBUDGRP 07/01/21 OPER: L G CITY OF ROBINS Statement Writer: 00 Report Format: EXPENSES Thu Jan 2, 2025 3:52 PM BUDGET REPORT Page 4 CALENDAR 1/2025, FISCAL 7/2025 PCT OF FISCAL YTD 58.3% GLBUDGRP 07/01/21 OPER: L G CITY OF ROBINS Statement Writer: 00 Report Format: EXPENSES Thu Jan 2, 2025 3:52 PM BUDGET REPORT Page 5 CALENDAR 1/2025, FISCAL 7/2025 PCT OF FISCAL YTD 58.3% GLBUDGRP 07/01/21 OPER: L G CITY OF ROBINS Statement Writer: 00 Report Format: EXPENSES Thu Jan 2, 2025 3:52 PM BUDGET REPORT Page 6 CALENDAR 1/2025, FISCAL 7/2025 PCT OF FISCAL YTD 58.3% GLBUDGRP 07/01/21 OPER: L G CITY OF ROBINS Statement Writer: 00 Report Format: EXPENSES Thu Jan 2, 2025 3:52 PM BUDGET REPORT Page 7 CALENDAR 1/2025, FISCAL 7/2025 PCT OF FISCAL YTD 58.3% GLBUDGRP 07/01/21 OPER: L G CITY OF ROBINS Statement Writer: 00 Report Format: EXPENSES Thu Jan 2, 2025 3:52 PM BUDGET REPORT Page 8 CALENDAR 1/2025, FISCAL 7/2025 PCT OF FISCAL YTD 58.3% GLBUDGRP 07/01/21 OPER: L G CITY OF ROBINS Statement Writer: 00 Report Format: EXPENSES Thu Jan 2, 2025 3:52 PM BUDGET REPORT Page 9 CALENDAR 1/2025, FISCAL 7/2025 PCT OF FISCAL YTD 58.3% GLBUDGRP 07/01/21 OPER: L G CITY OF ROBINS Statement Writer: 00 Report Format: EXPENSES Thu Jan 2, 2025 3:55 PM CLAIMS REPORT Page 1 Utility Dep Refunds: 1/01/2025- 1/07/2025 Vendor Checks: 1/06/2025- 1/07/2025 Payroll Checks: 1/01/2025- 1/07/2025 APCLAIRP 04.22.22 City of Robins IA OPER: L G Thu Jan 2, 2025 3:55 PM CLAIMS REPORT Page 2 Utility Dep Refunds: 1/01/2025- 1/07/2025 Vendor Checks: 1/06/2025- 1/07/2025 Payroll Checks: 1/01/2025- 1/07/2025 APCLAIRP 04.22.22 City of Robins IA OPER: L G Thu Jan 2, 2025 3:55 PM CLAIMS REPORT Page 3 Utility Dep Refunds: 1/01/2025- 1/07/2025 Vendor Checks: 1/06/2025- 1/07/2025 Payroll Checks: 1/01/2025- 1/07/2025 APCLAIRP 04.22.22 City of Robins IA OPER: L G  RESOLUTION NO. 0125-1 A Resolution relating to exemptions allowed by the Code of Iowa under the Slough Bill and Open Prairies/Forest Cover. WHEREAS, Section 437.1(f) of the Code of Iowa, under the Slough Bill, allows open prairie/forest cover property tax exemptions, and WHEREAS, the Linn County Board of Supervisors denied Slough Bill exemptions for properties located within the city limits of all cities in Linn County unless prior approval is granted by the respected city for this exemption, and WHEREAS, Donald and Constance Wood Trusts of 600 Woodland Drive, Robins, Iowa were previously allowed the above exemption without the approval of the City, and as now required, have applied for the exemption from the City of Robins. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Robins, Iowa, that Donald and Constance Wood Trusts are hereby granted exemption of three (3) acres of open prairie/forest cover as allowed under Section 427.1(f) of the Code of Iowa. BE IT FURTHER RESOLVED that if this property should change owners, this exemption is null and void. Passed and approved this 6th day of January, 2025. Chuck Hinz, Mayor ATTEST: Lisa Goodin, City Clerk /Treasurer