City Council

City of Rochester Special City Council Meeting June 21, 2016 SPECIAL CITY COUNCIL MEETING June 21, 2016 COUNCIL CHAMBERS 7:10 PM COUNCILORS PRESENT OTHERS PRESENT Councilor Abbott City Manager Daniel Fitzpatrick Councilor Barnett Deputy City Manager Blaine Cox Councilor Bogan City Attorney Terence O'Rourke Councilor Gates David Miller, Resident Councilor Gray Jennifer Marsh, Economic Development Councilor Hamann Councilor Keans Councilor Lachapelle Councilor Lauterborn Councilor Torr Councilor Varney Councilor Willis Mayor McCarley MINUTES 1. Call to Order Mayor McCarley called the Special City Council Meeting to order at 7:10 PM. Deputy City Clerk Marcia Roddy took the roll call. All members were present. 2. AB 180 Resolution Authorizing the Rochester Police Department to Apply for a Justice Assistance Grant (JAG) Councilor Lachapelle MOVED to read the resolution by title only for the first time. Councilor Bogan seconded the motion. The MOTION CARRIED by unanimous voice vote. Mayor McCarley read the resolution as follows: RESOLUTION AUTHORIZING THE ROCHESTER POLICE DEPARTMENT TO APPLY FOR A JUSTICE ASSISTANCE GRANT (JAG) BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF ROCHESTER, AS FOLLOWS: That the Mayor and City Council of the City of Rochester, by adoption of this 1 City of Rochester Special City Council Meeting June 21, 2016 Resolution, authorize the Rochester Police Department to apply for a Justice Assistance Grant (JAG). The City of Rochester's portion of the total JAG award will be Twenty Three Thousand Eight Hundred Seven Dollars ($23,807.00) to be used towards the purchase of mobile data terminals including mounting hardware, licensing and installation for half of the front line motor vehicle fleet. In the event that the grant application is approved and City Council accepts the funds, the City of Somersworth will act as fiscal agent in exchange for Five Percent (5%) of Rochester's portion of the JAG award. Councilor Keans asked what the total amount of the grant is and what is the City of Rochester's share. Chief Allen said the total is $22,617. He said that 5% will go to the City of Somersworth who will administer the grant. He said the funding is based upon the Part 1 Filing Crime Reporting which is done through the State and reported to the FBI. That is how the formula is determined by the Justice Department. The City of Somersworth has agreed to apply for the grant on behalf of the City of Rochester in exchange for 5% of the award amount. The total dollar amount for Rochester is $21,486.15, which is the full amount of the grant minus the 5%. Councilor Keans asked how many terminals would be purchased with the grant money. Chief Allen said he did not know at this time, but that the money would be stretched as far as it would go. He said that the ones purchased in the past (including equipment and installation cost) were between $4,000 and $5,000. He said he hoped that with newer technology that the money could be stretched further and buy a more cost effective solution to meet the needs of the department. The MOTION CARRIED by unanimous voice vote. 3. AB 152 Resolution Approving the 2016-2017 Operating Budget for the City of Rochester Councilor Lachapelle MOVED to read the resolution for the second time by title only. Councilor Bogan seconded the motion. The MOTION CARRIED by unanimous voice vote. Mayor McCarley read the resolution by title only for the second time as follows: RESOLUTION APPROVING 2016-2017 OPERATING BUDGET FOR THE CITY OF ROCHESTER BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF ROCHESTER: That a twelve (12) month operating budget for the City of Rochester be, and hereby is, approved and appropriated for the period beginning July 1, 2016 and ending June 30, 2017 in the amounts and for the purposes more particularly set forth in the City of Rochester, Proposed Budget, Fiscal Year 2017 (July 1, 2016 - June 30, 2017), as amended, the provisions of which are incorporated herein by reference thereto by attached Exhibit A. 2 City of Rochester Special City Council Meeting June 21, 2016 This budget may be reconsidered before the tax rate is set if City, School and/or County revenues are changed by the State of New Hampshire or by the Federal Government. The budget appropriations contained in this Resolution are predicated upon projected revenues as more particularly set forth in the City of Rochester, Proposed Budget, Fiscal Year 2017 (July 1, 2016 - June 30, 2017), as amended, the provisions of which are incorporated herein by reference thereto. Councilor Lachapelle MOVED to ADOPT the resolution. Councilor Bogan seconded the motion. The MOTION CARRIED by unanimous roll call vote. Councilors Bogan, Abbott, Varney, Willis, Lachapelle, Gray, Barnett, Torr, Hamann, Gates, Keans, Lauterborn, and Mayor McCarley all voted yes. 4. AB 153 Resolution Approving the 2016-2017 Capital Budget for the City of Rochester and Authorizing Borrowing in Connection Therewith Councilor Lachapelle MOVED to read the resolution for the second time by title only. Councilor Bogan seconded the motion. The MOTION CARRIED by unanimous voice vote. Mayor McCarley read the resolution by title only for the second time as follows: RESOLUTION AUTHORIZING AND APPROVING 2016-2017 CAPITAL BUDGET FOR THE CITY OF ROCHESTER AND AUTHORIZING BORROWING IN CONNECTION THEREWITH BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF ROCHESTER: That the capital budget for the City of Rochester for the July 1, 2016 to June 30, 2017 fiscal year in the total amount specified in Exhibit A annexed hereto, be, and hereby is, authorized and appropriated, and, in accordance with the provisions of RSA 33:9, the City Treasurer, with the approval of the City Manager, is hereby authorized to arrange borrowing to finance a portion of said capital budget appropriation as identified on Exhibit A annexed hereto. The aforementioned borrowing is authorized subject to compliance with the provisions of RSA 33:9 and Section 45 of the Rochester City Charter. The useful lives of the capital projects for which borrowing is authorized by this resolution shall be more particularly set forth in the “City of Rochester, New Hampshire, Proposed CIP Budget, Fiscal Year 2017 (July 1, 2016 –June 30, 2017), as amended. Councilor Lachapelle MOVED to ADOPT the resolution. Councilor Bogan seconded the motion. The MOTION CARRIED by unanimous roll call vote. Councilors Varney, Hamann, Abbott, Gates, Gray, Willis, Torr, Keans, Lauterborn, Lachapelle, Barnett, Bogan, and McCarley all voted yes. 5. Non-Public Session 3 City of Rochester Special City Council Meeting June 21, 2016 5.1 Non-Public Session, RSA 91-A:3, II (d) - Land, and RSA 91-A:3, II (a) - Personnel Councilor Lachapelle MOVED to enter Non-Public Session under RSA 91-A:3, II (d) - Land, and RSA 91-A:3, II (a) - Personnel, at 7:21 PM. Councilor Bogan seconded the motion. The MOTION CARRED by unanimous roll call vote. Councilors Torr, Hamann, Gray, Keans, Varney, Gates, Barnett, Bogan, Lauterborn, Abbott, Willis, Lachapelle, and Mayor McCarley all voted yes. Councilor Lachapelle MOVED to exit Non-Public Session at 7:48 PM. Councilor Bogan seconded the motion. The MOTION CARRIED by unanimous voice vote. Councilor Lauterborn MOVED to seal the minutes indefinitely for the Personnel session. Councilor Lachapelle seconded the motion. The MOTION CARRIED by unanimous voice vote. 6. Other Councilor Hamann MOVED to authorize the City Manager to sell two parcels of City-owned land: 24 Signal Street and 43-A Summer Street. Councilor Lachapelle seconded the motion. The MOTION CARRIED by unanimous voice vote. 7. Adjournment Councilor Lachapelle MOVED to ADJOURN the Workshop at 7:50 PM. Councilor Bogan seconded the motion. The MOTION CARRIED by unanimous voice vote. Respectfully submitted, Marcia H. Roddy, CNHDCC Deputy City Clerk 4 City of Rochester Special City Council Meeting June 21, 2016 2016-2017 CITY OF ROCHESTER OPERATING BUDGET RESOLUTION-EXHIBIT A Operations FY17 FY17 Proposed Adopted Operating Budgets City Operations 23,395,809 23,402,813 County Taxes 6,075,141 6,075,141 Debt Service 3,431,440 3,431,440 Capital Projects Transfers 2,088,400 2,021,400 Total City General Fund Operations 34,990,790 34,930,794 School Operating Budget 58,878,599 59,678,599 School State Education Tax 4,825,327 4,825,327 School Grants & Special Rev Funds 5,371,000 5,371,000 Community Center 810,954 810,954 City Grants & Special Rev Funds 436,052 436,052 Total Operating Budgets 105,312,722 106,052,726 Water Operating Budget 5,785,363 5,795,841 Sewer Operating Budget 6,885,179 6,877,157 Arena Operating Budget 581,453 581,453 Tax Incremental Financing Districts 875,722 877,722 Total Enterprise Operating Budgets 14,127,717 14,132,173 Total Operations all Funds 119,440,439 120,184,899 5 City of Rochester Special City Council Meeting June 21, 2016 6