Recreation & Arena Advisory Commission

Recreation & Arena Commission Meeting June 8, 2026 Recreation Conference Room 1 Attendance: Lauren Krans, Steve Trepanier, Kevin Barry, Sheila Colson, David Colson, David Camire, Kevin Sullivan, Rhi Jeffrey, Dale Bickford, Sean Conroy, Lexy VanBinsbergen, Kelli Allen, Seph Warren, Sarah Ward 1. Public Input No public input. 2. Review May Minutes Dave Colson motioned to accept the May Minutes. Dave Camire seconded. Unanimous support 3. FY27 Budget Update DR AF T Director Krans informed the group that the Recreation and Arena budgets were funded. Recreation budget highlights include adjustments to the Part-Time Staff budget as well as the Senior Services Coordinator position becoming full-time in January. Funding of these lines was necessary to maintain the increase in program offerings. Adjustments for Aquatics Safety & Water Quality Equipment and Increase in Summer Camp Capacity were also funded. Arena budget adjustments were primarily due to increase in gas and electricity. CIP updates: • CIP for the Arena Roof Safety System Upgrade was approved. • CIP items that were not funded for this year include Squamanagonic Forest & Trail Maintenance. Vehicle Replacement Program request for 2 trucks was pushed to next year; our request for a new van was pushed to FY29 • CIP Related to Recreation: Department of Public Works requests for Blair Park Renovation and Community Center Pavement Rehab were approved; Aquatics Facility Assessment and Site Analysis for the Tennis Courts were  moved to FY28 budget process. Squamanagonic Forest & Trail Maintenance was not included. Rochester Police Department received funds for remediation at the Squamanagonic Outdoor Shooting Range. 4. Review Revenue & Expense Reports Dale Bickford asked Director Krans about Arena Revenues versus Expenses for the year. Director Krans explained that there will be a gap between Revenue and Expenses primarily due to the increase in gas and electrical expenses. Dave Colson motioned to accept the Revenue and Expense Reports as presented. Kevin Barry seconded. Unanimous support. 5. Indoor Pickleball Program Registration Fees Director Krans discussed the Department’s Management Team having a conversation about small changes in department revenue. One of the items that DR AF T was reviewed was the current 50+ Indoor Pickleball fee structure. Sarah Ward provided documentation on the current program including a breakdown of the number of hours and rates per hour. Kelli Allen made a motion to increase the program rate to Residents $50/Non-Residents at $100. Kevin Sullivan seconded. Unanimous support 6. Public Pool & Pool House Bathroom Use Policy Director Krans provided a copy of the Public Pool & Pool House Bathroom Use Policy SOP with recommended changes to include verbiage about the use of the pool house restrooms. Lexy VanBinsbergen expressed concerns about the public utilizing the restrooms during swim lessons and questioned if patrons would be given a restroom pass. Director Krans explained that we do not have Pool Attendants on duty during swim lessons to manage a pass system. Rhi Jeffries  recommended adding a set number of patrons that prompts the pool pass during the 18+ Pool Program Time. Rhi Jeffries motioned to accept the changes to the Use of Public Pools & Pool House Bathroom Policy with the addition of a set number during the 18+ Pool Program Time. Kelli Allen seconded. Unanimous support. 7. Rochester Arena Player Performance Area Director Krans reviewed Rochester Youth Hockey’s (RYH) previous donation of money for the synthetic ice area known as the Player Performance Area (PPA). The Memorandum of Understanding with RYH outlined that usage of this space would be free through the 25-26 ice season. She reached out to RYH to review their usage of the area; they have not been using the space. RYH also noted that the space does not fit their program needs and they do not intend to use the space. The T AF DR Arena has had minimal rentals of the space with none this past season. The Department recommends removal of the PPA. The Commission supported removal of the PPA. 8. Rochester Arena Facility Exploration Update Director Krans discussed the contract with Weston & Sampson has been signed. Facilities team will be meeting with them and Gary Warner of Rink Facilities Group next week. DPW has been very helpful in providing a list of 7+ acre city spaces, and we are also reviewing what private land may be available. Ice Kubes are currently being refurbished and will be reinstalled in August. Safe Roof system will be working on the roof sensors in August as well. 9. Other Director Krans discussed that RYH has approached the Arena about installing a water bottle refill station. RYH would work directly with the vendor. Dave Colson made a motion to move forward with the donation request forward in the acceptance process. Lexy VanBinsbergen seconded. Unanimous support. Lexy VanBinsbergen had the pleasure of instructing four of our new lifeguards. Spoke very highly of these individuals. Next Meeting is scheduled for September 14, 2026, at 6:00pm – Conference Room 1 at the Community Center. T AF DR