Utility Advisory Board

Utility Advisory Board March 9, 2026 5:30pm DPW Conference Room 209 Chestnut Hill Rd. MEMBERS PRESENT Shawn Libby Ralph Sanders Brett Johnson Joe Boudreau Eli Barnes OTHERS PRESENT Jennifer Marsh, DPW Deputy Director Michele Grant, Utility Billing Administrator Mark Sullivan, Director of Finance MINUTES 1. Call to order: Mr. Libby called the meeting to order at 5:30pm 2. Approval of February 9, 2026, minutes Mr. Libby requested a motion or comments on the minutes for the February 9, 2026, meeting. Mr. Johnson made a motion to accept the February 9, 2026, meeting minutes as presented. The motion was seconded by Mr. Boudreau, the motion passed unanimously. 3. Appeals 3.1 28 Mill St. – Snell & Bukher Living Trust The appellant was not present for the meeting. The appeal is for a leaking toilet. Mr. Boudreau made a motion to abate 82 units of water for $578.10 and sewer for $770.80 and any accrued interest. This is a one in ten-year water abatement. Mr. Sanders seconded the motion; the motion passed with 3 in favor and 1 opposed vote. 3.2 Contractor - Cole Paradis The appellant was not present for the meeting. This contractor was charged back in 2025 for repairs needed to fix damage he did while working at a home in Rochester as an unlicensed contractor. The city supplied the parts so that the homeowner would not have to go without water. After almost a year of trying to collect this balance with no results we are asking to remove this from our books since there is no leverage to have this unlicensed contractor pay this. Mr. Johnson made a motion to abate charges. Mr. Boudreau seconded the motion; the motion passed unanimously. 4. Discussion with Shawn Libby, UAB Chair – The board discussed the option of having a minimum amount for appeals to qualify for an abatement. Mr. Libby made a motion to table this until next meeting so legal questions could be answered. Mr. Johnson seconded the motion. 5. Discussion with Mark Sullivan, Director of Finance – Mark continued discussion about the Water/Sewer Fund 2024 audit issues and recommendations/suggestions needed for resolution. The board discussed different options to try to resolve the deficit and agreed to work with DPW Director Nourse to see if working with a consultant was an option to ensure they reviewed all options. Mr. Libby made a motion to table until outside consultant has data needed. Mr. Barnes seconded the motion. 6. Financials – Water & Sewer Revenue and Expense Reports 7. Adjournment: Mr. Libby made a motion to adjourn the meeting at 6:49pm. The motion was seconded by Mr. Johnson. Minutes respectfully submitted by Michele Grant, Utility Billing Administrator