City Council - Regular Council meetings occur on the 2nd Monday each month at 5:30 PM

Minutes of the Regular City Council Session – June 02, 2025 The City Council of the City of Aledo met in Regular Session in the Council Chambers at the Aledo City Hall building on June 02, 2025. MAYOR HAGLOCH called the meeting to order at 6:35 P.M. The roll was called, whereupon the following answered present: Aldermen BARRY COOPER, DENNIS DIXON, MARK FRIESE, CARMEN RUH, LINDA SARABASA, JASON SNYDER, and ANDREW WEEKS. Mayor CHRISTOPHER HAGLOCH. Alderman MARIO PAULEY was excused. Also present was MICHAEL CHAUSSE, City Administrator, ADAM BAKER, Lieutenant, JUSTIN BLASER, Director of Public Works & Utilities, and JAROD DALE, City Clerk. The media was represented by Ty Taylor, WRMJ. COMMITTEE OF THE WHOLE Public Comment: No Report. Communication & Correspondence: Jeff Sedam, Mercer Market, appeared before the Committee of the Whole to provide a thank you to the City of Aledo and City Administrator Michael Chausse for assisting the grocery store with the Illinois Grocery Initiative grant. Mercer Market was recently awarded nearly $250,000 for replacement of refrigeration and infrastructure. Sedam noted if it were not for City Administrator Michael Chausse steering Mercer Market through the grant process, it would not have happened. Plans are to begin work in August with a tentative change over to the new refrigeration system in January, 2026. Requests & Petitions: No Report. Public Works Activity Report: DPW Blaser reported the following: • Streets: Completed Memorial Day prep. Everything looked very nice. Thank you to Streets and all other divisions for the hard work! Now on to Rhubarb preparations. • Gas: Leak Detection repairs, JULIES, annual OQ tests. Tanner Moffitt recently passed and completed all of his Operator Qualifications tests and is now qualified. • Water: Spring weed spraying, assisted the cemetery with Memorial Day preparation, JULIES, lagoon aerator research. • Cemetery: Completed Memorial Day preparation. Thank you to the Division. • DPW: Hutchison Engineering and DPW attended an IDOT Special Programs Conference in Peoria May 30th to discuss the next round of ITEP grant submittals. We presented the next phase of our multi-use pathway project. This section will start at the end of the 9th Avenue path that will be constructed this year, and 1  Minutes of the Regular City Council Session – June 02, 2025 continue to the Northside ball diamonds. The proposed future route of the path to make the loop back to Route 17 was also discussed. They were impressed with what the City has constructed to this point and encouraged Aledo to continue grant submittals. To date the City has received approximately $3.1 million dollars of grant funding between ITEP and Safe Routes to School. City staff and Hutchison Engineering also attended a webinar for a local transportation grant opportunity through IDOT. The Illinois Department of Transportation announced that $400 million is available for local transportation projects. Any local government that oversees transportation assets are encouraged to apply. Proposals that benefit disadvantaged or economically distressed communities will be given priority consideration. Disadvantaged Business Enterprise goals are required with local matching funds not required. All phases of transportation projects are eligible. Applications were due June 1st. The City applied for the SE 2nd Ave Reconstruction project in the amount of $7,000,000 due to the project being shovel ready. ALD. Sarabasa requested additional signage be placed on the neighborhood vehicle path at the east-end business district to assist in deterring motor vehicles from driving on the path. ADMINISTRATOR Chausse suggested the City look at placing bollards on each end of the path. Aledo Police Department Activity Report: LT. Adam Baker reported Investigator Lindsey Kenney attended a 40-Hour Basic Evidence Technician Program at Mobile Team Training Unit IV in East Moline on May 19th through May 23rd. This program provided students with an overview of the most up to date, scientifically sound methods for identifying, documenting and collecting evidence encountered by law enforcement crime scene units. Officers Jaydon Brown and Jade Ford completed Stop the Bleed training at Monmouth Police Department on May 21st. The training provided students with hands on application of pressure bandages, tourniquets and wound packing in order to stop life threatening bleeding. Interim Chief Fisk has been working with the Henry County – Office of Emergency Management to secure equipment and complete an Operations Plan for the upcoming Rhubarb Fest. 2  Minutes of the Regular City Council Session – June 02, 2025 Parks & Recreation Report: PRD Blaser reported the following: Baseball / Softball – Baseball season has reached just over the halfway point for the season. League meetings for tournament seeding will be in the next few weeks. Aledo is hosting the B-League Tournament tentatively set for the week of June 22nd. All fields are booked for practice every night of the week when available. T-ball games started. Play Mondays and Fridays at Fenton and Northside small at 5:45 pm 6:45 pm. Four (4) teams in T-ball and four (4) teams in Modified T-ball. YMCA Softball utilizes park district fields for practice and a game if needed. PRD Blaser to assist the YMCA and prep all fields, including Apollo for the remainder of the baseball / softball seasons. Softball started Monday and plays seven days a week at Apollo. Hosting a 13U Baseball Tournament June 6th – 8th. Hosting the 9 team B-League Tournament June 23rd. Parks & Maintenance – fields are in great shape and Gary Finch continues to beautify the parks. Administrative Report: ADMINISTRATOR Chausse reported on an overview of highlights of what the Administrator (and others) have worked on since the last council meeting: • Granted an interview with WHBF Channel 4 concerning the Fenton Park Pool being permanently closed and discussing the Mercer Market Equipment Grant from the state. • Assisted City Clerk with setting up snacks and other items to honor the Public Works Staff for Public Works Staff Appreciation week. • Hosted the Aledo Main Street Community Connection meeting at City Hall. Cooked Pork Chop Sandwiches for lunch. • Bought pizza for the Public Works Staff for Public Works Staff Appreciation week. • Spoke to all 4th Graders at Apollo Elementary School about City Government and also about the new Aquatic Center. • Along with DPW Blaser, participated in the IDOT’s Local Projects Grant Opportunity webinar. • Attended the City of Aledo Bark Park dedication. • Attended the TIF Committee Meeting. • Had a conference call with Appetgy, a website design company. 3  Minutes of the Regular City Council Session – June 02, 2025 ADMINISTRATOR Chausse reported City Staff has been working very hard behind the scenes concerning the Secretary of State (SOS) office and the announced closure at the DMV. Staff has been in contact with our Senator and the two Representatives that represent the City and the surrounding area. We have also been in contact with officials with the SOS office. The City has been told that the SOS does not want the close the Aledo location. It is their intent to find another location. Staff has been in contact with local building owners to find a replacement location. The SOS has visited a potential location in Aledo that is ready to go. Staff will diligently monitor the situation and intervene with any assistance we can provide. The PD, PD Staff and ADMINISTRATOR have been working very hard concerning all the complaints received regarding soliciting door to door by Frontier. ADMINISTRATOR has had numerous emails and calls with the VP of External Affairs dealing with Frontier soliciting without a permit. ADMINISTRATOR has warned Frontier that since the City has tried numerous times to have them obtain a permit and they are refusing, we would issue a citation. The solicitor received a citation for “soliciting without a permit”. That citation carries a fine of $100 - $750. Mayor’s Report: MAYOR Hagloch thanked Alderman Dixon for running the City Council meeting on May 19th while he was out on a vacation. MAYOR highlighted the Rhubarb Festival to be held June 6th – 7th. CITY COUNCIL was encouraged by the MAYOR to wear branding shirts for the City should any of the Aldermen were volunteering for the event. Committee Report: ALD. Sarabasa reported the Tax Increment Financing (TIF) Committee met on May 27th. The Committee discussed Sponsler Manor 4th Addition covenants, the pricing of lots, and the preliminary plat for the new subdivision. REGULAR COUNCIL SESSION Following the Pledge of Allegiance to the Flag, BINA HEARING: Concerning the Intent of the Council of the City of Aledo, Mercer County, Illinois to sell General Obligation Bonds (Alternate Revenue Source), Series 2025 (Aledo Aquatic Center): MAYOR Hagloch called the BINA Hearing to order at 6:37 p.m. CITY CLERK Dale presented the following: The City of Aledo, Mercer County, Illinois (the “City”), is a duly organized and existing municipality created under the provisions of the laws of the State of Illinois, and is now 4  Minutes of the Regular City Council Session – June 02, 2025 operating under the provisions of the Illinois Municipal Code, and all laws amendatory thereof and supplementary thereto, including the Local Government Debt Reform Act of the State of Illinois, as amended. The Council of the City (the “Corporate Authorities”) intends to sell alternate bonds as authorized in the Local Government Debt Reform Act, as amended, in the amounts of not to exceed $4,000,000 (the “Bonds”) for construction of a new aquatic center, that will include a new pool, splash pad, bath houses, concession stand, and related improvements, and for the purposes of paying costs for professional services, financial, bond registrar and paying agent, bond reserve, and accounting costs; the Bond Issue Notification Act of the State of Illinois, as amended, requires the Corporate Authorities to hold a public hearing concerning the Corporate Authorities’ intent to sell the Bonds before adopting an ordinance providing for the sale of the Bonds. A notice was published of the Hearing at least once in the Rock Island Argus, the same being a newspaper of general circulation in the City, not less than seven nor more than 30 days before the date of the Hearing, and posted at least 48 hours before the Hearing was a copy of said notice at the principal office of the Corporate Authorities. MAYOR Hagloch asked for public comment. There being none, the MAYOR asked for a motion to adjourn the public hearing. Motion was made by ALD. Dixon and seconded by ALD. Sarabasa to adjourn the BINA Hearing. A Unanimous voice vote followed in agreement. Motion carried. The hearing was adjourned at 6:40 p.m. CONSENT AGENDA Motion was made by ALDERMAN DIXON and seconded by ALDERMAN WEEKS to approve the following consent agenda items: • Approval of Minutes of the Regular Meeting of May 19, 2025. • Approval of Finance: Invoice Listing – AP10. • Approval of Ordinance No. 14, Series of 2025; Adding new Section 9-5-6 to the Aledo City Code regarding Excessive Engine Braking Noise. (Second Reading) A Roll Call vote was recorded as follows: YES: Cooper, Dixon, Friese, Ruh, Sarabasa, Snyder, and Weeks. NO: None. Motion carried. 7 yeas, 0 nays. PUBLIC COMMENT: No Report. 5  Minutes of the Regular City Council Session – June 02, 2025 ACTION ITEMS: RESOLUTION NO. 18R, SERIES OF 2025; APPROVING BID AND AWARDING A CONTRACT TO CENTENNTIAL CONTRACTORS, INC. FOR THE ALEDO AQUATIC CENTER PROJECT IN THE AMOUNT OF $4,736,500.00: Bruner, Cooper, & Zuck, Inc. (BCZ) provided a letter of recommendation to the CITY COUNCIL highlighting Centennial Contractor’s (apparent low bidder) bid and scope of work is complete and in accordance with the bid documents. Their Base Bid was $4,700,000.00 and Alternate No. 1 for the north parking lot was $36,500.00. Additionally, their Unit Pricing bid for Engineered Fill was $60.00 / Cubic Yard. Motion was made by ALDERMAN SARABASA and seconded by ALDERMAN WEEKS to approve Resolution No. 18R, Series of 2025; Approving Bid and Awarding a Contract to Centennial Contractors, Inc. 1505 46th Avenue, Moline, IL., 61265, for the Aledo Aquatic Center project, 110 SE 3rd Avenue, Aledo, IL., 61231, in the amount of $4,736,500.00. A Roll call vote was recorded as follows: YES: Dixon, Friese, Ruh, Sarabasa, Snyder, Weeks, and Cooper. NO: None. Motion carried. 7 yeas, 0 nays. RESOLUTION NO. 19R, SERIES OF 2025; APPROVING THE PURCHASE OF SPLASH PAD EQUIPMENT FROM VORTEX AQUATICS STRUCTURES INTERNATIONAL IN THE AMOUNT OF $289,688.25: The City and its residents to develop a new aquatic center on property located at 110 SE 3rd Avenue in Aledo. The City is a member of NPPGOV, a national cooperative procurement organization offering publicly solicited contracts to government entities and, following a public and competitively solicited process, Vortex Aquatic Structures International (“Vortex”) was awarded NPPGOV Contract #PS21115. Vortex has offered to provide the splashpad equipment for the Aquatics Center Project for a total cost of $289,688.25 under the terms and conditions set forth in the quote. Motion was made by ALDERMAN DIXON and seconded by ALDERMAN WEEKS to approve Resolution No. 19R, Series of 2025; Approving the Purchase of Splash Pad Equipment from Vortex Aquatics Structures International in the amount of $289,688.25. A Roll call vote was recorded as follows: YES: Friese, Ruh, Sarabasa, Snyder, Weeks, Cooper, and Dixon. NO: None. Motion carried. 7 yeas, 0 nays. 6  Minutes of the Regular City Council Session – June 02, 2025 RESOLUTION NO. 20R, SERIES OF 2025; APPROVING PROFESSIONAL SERVICES AGREEMENT WITH STANLEY CONSULTANTS FOR WATER SYSTEM RATE STUDY IN THE AMOUNT NOT TO EXCEED $22,000.00: The City of Aledo operates a combined municipal waterworks and sewage system in accordance with the authority granted by the Illinois Municipal Code, 65 ILCS 5/11-139- 1, et seq, and pursuant to such authority, has the power to establish rates for the use and service of its municipal water and sewer system. In order to ensure that the City is able to continue providing quality and efficient water and sewer services to its citizens, the City has determined that it is necessary and in the best interests of the City to obtain a comprehensive water and sewer rate analysis to determine whether the City’s current rate structure and budgets are on track to maintain adequate fund balances. Motion was made by ALDERMAN WEEKS and seconded by ALDERMAN RUH to approve Resolution No. 20R, Series of 2025; Approving Professional Services Agreement with Stanley Consultants, 225 Iowa Avenue, Muscatine, IA., 52761, for Water System Rate Study in the amount not to exceed $22,000.00. A Roll call vote was recorded as follows: YES: Ruh, Sarabasa, Snyder, Weeks, Cooper, Dixon, and Friese. NO: None. Motion carried. 7 yeas, 0 nays. RESOLUTION NO. 21R, SERIES OF 2025; APPROVING A LOCAL PUBLIC AGENCY ENGINEERING SERVICES AGREEMENT FOR PHASE III ENGINEERING FOR SW / NW 9TH AVENUE MULTI-USE PATHWAY: The City Council of the City of Aledo has previously determined that it is in the best interests of the City and its citizens to develop a multi-use pathway along SW/NW 9th Avenue in the City of Aledo. The City previously applied for and was awarded an ITEP Grant (“Grant Award”) in the amount of $1,399,446, including a 10% local match. IDOT has approved a low bid of $918,761.25, via a state letting, for the Project from Phoenix Corporation and, as part of the Grant Award, requires a Phase III Engineering Agreement. Motion was made by ALDERMAN FRIESE and seconded by ALDERMAN SNYDER to approve Resolution No. 21R, Series of 2025; Approving a Local Public Agency Engineering Services Agreement for Phase III Engineering for SW/NW 9th Avenue Multi- Use Pathway to Hutchison Engineering, Inc. in the amount of $143,250.00. A Roll call vote was recorded as follows: 7  Minutes of the Regular City Council Session – June 02, 2025 YES: Sarabasa, Snyder, Weeks, Cooper, Dixon, Friese, and Ruh. NO: None. Motion carried. 7 yeas, 0 nays. RESOLUTION NO. 22R, SERIES OF 2025; AUTHORIZING THE EXECUTION OF A RETAINER AGREEMENT WITH MILBERG COLEMAN BRYSON PHILLIPS GROSSMAN, LLC AND NAPOLI SHKOLNIK, PLLC FOR LEGAL REPRESENTATION IN PFAS-RELATED LITIGATION: Motion was made by ALDERMAN DIXON and seconded by ALDERMAN RUH to approve Resolution No. 22R, Series of 2025; Authorizing the Execution of a Retainer Agreement with Milberg Coleman Bryson Phillips Grossman, LLC and Napoli Shkolnik, PLLC for Legal Representation. A Roll call vote was recorded as follows: YES: Snyder, Weeks, Cooper, Dixon, Friese, Ruh, and Sarabasa. NO: None. Motion carried. 7 yeas, 0 nays. RESOLUTION NO. 23R, SERIES OF 2025; APPROVING AN ENGAGEMENT AGREEMENT BETWEEN THE CITY OF ALEDO AND MILLER CANFIELD FOR BOND DISCLOSURE COUNSEL SERVICES: Motion was made by ALDERMAN FRIESE and seconded by ALDERMAN WEEKS to approve Resolution No. 23R, Series of 2025; Approving an Engagement Agreement between the City of Aledo and Miller Canfield for Bond Disclosure Counsel Services. A Roll call vote was recorded as follows: YES: Weeks, Cooper, Dixon, Friese, Ruh, Sarabasa, and Snyder. NO: None. Motion carried. 7 yeas, 0 nays. RESOLUTION NO. 24R, SERIES OF 2025; APPROVING THE SPONSLER MANOR FOURTH ADDITION PRELIMINARY PLAT: Motion was made by ALDERMAN DIXON and seconded by ALDERMAN WEEKS to approve Resolution No. 24R, Series of 2025; Approving the Sponsler Manor Fourth Addition Preliminary Plat. A Roll call vote was recorded as follows: YES: Cooper, Dixon, Friese, Ruh, Sarabasa, Snyder, and Weeks. NO: None. Motion carried. 7 yeas, 0 nays. OLD BUSINESS: No Report. NEW BUSINESS: No Report. 8  Minutes of the Regular City Council Session – June 02, 2025 ADJOURNMENT: There being no further business, motion was made by ALDERMAN DIXON and seconded by ALDERMAN RUH that the meeting be adjourned. A Unanimous voice vote followed in agreement. Meeting was adjourned at 6:59 P.M. ________________________________ Jarod Dale, City Clerk Minutes approved by Council action June 16, 2025. ________________________________ Jarod Dale, City Clerk 9