City Council

CITY OF ROCKPORT MINUTES CITY COUNCIL SPECIAL MEETING 4: 00 p. m., Tuesday, March 17, 2020 Rockport Service Center, 2751 State Highway 35 Bypass On the 171h day of March 2020, the City Council of the City of Rockport, Aransas County, Texas, convened in Special Session at 4: 00 p.m., at the Training Room of the Rockport Service Center, and notice of meeting giving time, place, date and subject was posted as described in V.T.C. A., Government Code § 551. 041. CITY COUNCIL MEMBERS PRESENT CITY COUNCIL MEMBER( S) ABSENT Mayor Pat Rios Council Member Michael Saski, Ward 1 Mayor Pro -Tern J. D. Villa, Ward 2 Council Member Bob Cunningham, Ward 3 Council Member Barbara Gurtner, Ward 4 STAFF MEMBERS PRESENT ELECTED OFFICIALS PRESENT City Manager Kevin Carruth Assistant City Secretary Ruby Beaven Finance Director Katie Griffin Public Works Director Mike Donoho Information Technology Director Bob Argetsinger Parks and Leisure Services Director Rick Martinez Police Chief Greg Stevens Assistant to the City Manager Kimberly Henry Opening Agenda 1. Call to Order. With a quorum of the Council Members present, the Special Meeting of the Rockport City Council was called to order by Mayor Rios at 4: 00 p. m. on Tuesday, March 17, 2020, in the Training Room of the Rockport Service Center, 2751 State Highway 35 Bypass, Rockport, Texas. Point of Personal Privilege Mayor Rios stated the Agenda does not have a " Citizens to be heard" section, however, there is a citizen who wants to address the Council about an item not listed on the Agenda. City of Rockport, Texas March 17, 2020 City Council Special Meeting Minutes Page 1 of 8 Pages Adelaide Marlatt, 456 Augusta, addressed the Council and requested Council include funding for Rockport Country Club Subdivision drainage repairs in the 2020- 2021 budget. Ms. Marlatt stated the drainage system improvement and maintenance is the responsibility of the City as indicated in the 2011 agreements of Storm -Water Drainage Easement and Exhibit 2 titled Rockport Country Club Storm Water Drainage Easement and Operation Agreement. At the three -minute timer, both City Manager Kevin Carruth and Mayor Rios stated this is not an item on the Agenda and no deliberation or action can be taken. Ms. Marlatt distributed packets to the council members and City Manager as follows: xkgrourtd: Mani, 17. 2020 To Mara Pat Rios The North side of the Subdivision was improved about 10 years ago. The champion of A,, C— r1 Melydsm that project knew interest rates were high and money was only available for one area, It Manager Kewi Cxruth people on the Southside of the subdivision were told this section of the system would flfr— Mile DoriMa be addressed in a few years. As flooding of the area became more prevalent, vre began asking when that time would be, then we were told, " The City does not have Subject. Request to Add RCC kbdmsron Drainage ImwoamienU/ Repav to ust d Idenuhe i Captor? the Money and so we stepped back. Needs Thn was to Ise Presented n CAmeni to ( K Neard at the Marcn 17, N120 SPecW Meetng sbnwer, However in reading a report presented by Bob Henderson ( the Cipjs financial advisor because of cun, nt polnRal cond4rons, rt rs bung dnlri6uted to adW essees. As a woor owner tit for the last 36 years) the City has the ability to currently apply for up to $ 3. 5 mif ion our name eM other resWentiat poPertMs m the Rockport Counts Club. we ask the Projet< t To in Certificates of Obligation without an increase in the I & S tax rate currently being Add Improvements and Repair/ replace existing 1993 drainage piping serving the collected by the City. In fact, in 4 years that amount would increase to much more. Southside of the RCC Subdivision" be added to the - City of Rockport - Identified You can review excerpts of his presentation in the approved minutes of the Capital Needi list and that funding be provided to carry out the project in the next February 4, 2020 meeting et at reported as part of your February 2S, 2020 meeting Budget Year. packet. Pages 12- 14 are attached for a quick read. This Drainage system improvement and Maintenance is the r, spon& ib. I, N of the City of Part of Bob Henderson' s presentation was the attached " City of Rockport - Identified Rockport. This was accepted by the City in the 2011 agreements of Storm - Water Capital Needs' listing. The project of RCC Drainage is not a part of this list..._.. Why prainaRe Easement and Exhibit 2 titled RCC Storm Water Drainage Easement and Not? Could a be no one cares' Operation Agreement. Is there ate of you who will Champion this project? W hen the North side was A copy of the drainage agreement is attached. See a5 of agreement. Also attached is a improved, it was not the Ward representative who championed the project or the City copy of a system map showing how this intricate system works. We are making this Manager. It was someone on the Council who understood numbers, and knew the request because the system is 37 years and the effects of age, and the effects of long range effect on property values, that allowing important infrastructure to uprooting of 1300 trees on the Golf Course where much of the pipe was laid, the piping degrade and breakdown can have, ( The Long Term Recovery Team told us this area is cracked, crimped and just broken open in such a way that the draining of stormwater was too affluent to come under their natural disaster recovery efforts they were to Tule Drainageway, is slow and sometimes non- existent. As a result after 3 - 4- handling.) So tell us what we need to do- .... Do we need a petition, do homes need to rams, County Club homeowners often have 8 - 19" of a dark, murky mixture of tracked Hood? Or can someone just say, This area represents a large part of the Ad Valorem up. old effluent and fresh water standing In the streets for 4 - 5 days. Now we are tax base and a part of our dollars can be used to improve and repair the system that feeling the effects of this condition happening with regularity, and people are rejecting drams storm water from one of the largest residential areas within City Limits. purchases of properties in the areas that flood. Some of you are very familiar with the System and the Hooding occurrences. Rockport Country Club subdivision ( 630 That sounds like something a Champion would say! resdences, 250. 300 apt,/ condo units ) plus the Tuscan Area and Lee Circle, are served by this system. This area represents an important amount of the City of Rockport Ad Thank you for your time and considerabonl valorem Tax dollars. We hope the Councii will sense the priority of doing something to M a f, e,'_ z F FIX THE SYSTEM before homes are Hooded as they have been in the past. Adelaide & John Marlatt 456 Augusta Or, e Rockport, Texas 78382 Adelem44gmai . corn This part of page left blank intentionally] City of Rockport, Texas March 17, 2020 City Council Special Meeting Minutes Page 2 of 8 Pages  f__ 1.* roman oiF 1( aR1t N TkR DRAIVA4E lASi"'NE\- T ' f`% r+• ra. lu cb, naian of Wt Easemem. a 3. Reu« inner: R( X"KPORT CUUn7RY ( t UB MEMBERS AScA) Y K^ w— m Rtglns. G--' s ngN n± use drs surf x of v! X Fiun. s FroPmrt; x ameactun+ e. aeu! Gsxsmr resentsiwurmwa ad Grmxv i`-+ eC<s: nrvand a gna: M ngnt p Gtastwl MNlig Address: PO box 1539. Rakpart TX' Sw- l5i9 C— ay, a> x,m wmy Pan,>r! M+: remrnr Pnaerty ra<, on;raa: a«, wia GTam< r aa!nag a. r as iraraw ad ferasmrr' r success: n asd auigns does rot idtr4re wish tM x of the fawn%•nt Propern-' ci. veee 4v me Fesrm_^ m Phase. r' mtuor s rcsen- al m of sae o[ ttre sorts- r!ascin rJWI ros Gnntee: !, t' i OF VIC KPJRT irwlWe tisam. x" s use of tMsuhssrFaee. } buevr,. Cinmw agrees ttms: awls rran- erchmse utt wi! 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Ln< uLich cmrm: M + asicd esCcat F+ manm wbvspxm wxsnrt. ame vr y of px City of Rockport - Identified A_ cnegai he: wmn fhu Swrm tl'a'. cr ka(maec lasnitan ai the Otwatme AP :rmn ILchiir, 21. the Oeee m¢Aacan. omailc. : lx pvsen further awtc tiros flare arc r,: was uwe mna tceecrnmoms. CzPIW Needs tc.cr'Pea he, n warrm. ra Ihas art an c< rvesd: rn F h. n . thi! ago. a a t' a graanes a u+nos arum wart«! Dpwntown Anchor Pro) ecr VY( A' tRT' fYlt 11 R I I I.(: R WW RS AWICL4' i Na\ i Bnxe Sin+-. FM 2165 Force Wl— ( y;a. Pres: dsnt STATE OF TEXAS r(A' 16`)Key Afkgro Ondg, S TTY OF ARANSAS This irtnmm< h]5.— RCC SW3. DrairtW Imp & m was ackmwtedgd Mae loc m,tls<C -day of 2011. by Bruce Shcn sa Preridem of Rndstsor. Cm:. vey Club M,,. b—A. nn< aruimt, rc urn aacm ful ,+ aid amacini; m.N, rtw Repair S steam - Pot- Pa( rol Bat S —,— Babup Command — Center S Ptdd' care nf' 7 -' s Atnptanc< of an, 000 Memoriaf Park Parking Lot Owday tm.000 Memorial Park New Parkug dos etwrexm: e aPpr scm by tM Stour af:he lry ( of RockPm. Teas trhdfofd. Ciry. Plasuanrromilmriry grmmd. n the M.Y a,s set forth :n Remluion tin. es:rot akq, ted Lot S xae, epD Total s ], a19. gm try rh C' iry [nmcil of the Ciry d NYRkPxc Texas on lone ?.2rAr5. sat wnrtm imr., fife Ms E Aleeaing, to which 1 hereby m< ar.a wow s a. oeo. ee0 Fiber Ring Taw City I o Crn of Rockport, Texas of ff., rn. t< aas FILED FOR RECORtf AT ti Mr i !Stir vDEXEp' , C5 PJ xhl n- _.__ 3CAITFrU `' 4\ xcaROFRxayrpbamulk REfk1 TIaLk'[ 2 ' 3' r 3ZO264 March 17, 2020 City Council Special Meeting Minutes Page 3 of 8 Pages  IN Special Agenda 2. Deliberate and act on funding for Pearl Street force main project. City Manager Kevin Carruth explained there is an agreement with the developer for Pearl Point. Mr. Carruth stated the project is fast approaching completion and occupancy could be as early as April or shortly thereafter. Mr. Carruth stated the City anticipated a grant/ loan last year from USDA City of Rockport, Texas March 17, 2020 City Council Special Meeting Minutes Page 4 of 8 Pages and after multiple attempts to obtain a response, the City finally was informed of approval last month. Mr. Carruth stated the original estimate was $ 777, 000 with the breakdown for loan being $ 454, 000 and for grant being $ 323, 000. Mr. Carruth explained the stipulation is for the loan to be distributed first then the grant would follow after and the term of the loan is 40 years and is non- negotiable. Mr. Carruth stated the City' s Financial Advisor Bob Henderson advised the City could obtain a much better rate on their own instead of using USDA. Mr. Carruth informed Council the bid opening for the project was today and the lowest bid was $ 473, 000. Mr. Carruth stated staff recommends declining the USDA offer. Public Works Director Mike Donoho addressed the Council and stated the City waited two years to get a response from USDA and finally, after getting a response the City would only utilize up to 20, 000 on grant funds. Mr. Donoho added because of waiting so long for the USDA response, the City needs to move forward with the project to keep the City' s obligation to have the force main line in the ground before end of the construction agreement. Mr. Donoho said staff recommends using the 2007 bond portion that was earmarked for sewer funds. Mayor Rios stated USDA was supposed to have a representative present during the bid opening process today and no one was present. Mayor Rios said USDA has a higher interest rate than on the market. Mr. Donoho explained per USDA guidelines because we had bid openings today, we are not in compliance for the loan/ grant and would have to start the process over and this would take another four to six weeks. Mr. Donoho stated the City cannot wait for the process to start again, we need to move forward with the project. Discussion was held among Council, Mr. Carruth and Mr. Donoho regarding the 2007 bond funds and the agreement. MOTION: Council Member Gurtner moved to use the 2007 bond funds earmarked for sewer funds to complete the Pearl Street force main project. Mayor Pro- Tem Villa seconded the motion. Motion carried unanimously. 3. Hear and deliberate on statue of COVID- 19 and response efforts. City Manager Kevin Carruth addressed the Council and stated Johns Hopkins University reports 110 confirmed cases in Texas but none in the Corpus Christi - Rockport area. Mr. Carruth discussed the Our World in Data graphs ( below) for The Symptoms of coronavirus disease, Coronavirus: early - stage case fatality rates by underlying health condition in China; Case fatality rates: COVID- 19 vs US Seasonal Flu; and Coronavirus: the severity of diagnosed cases in China: t he scwptoms of coronavirus disease JCOV" IU- wl oroua\ irns: carp-" Iaigc case fulaIih ralcs h\ nndcrlcing health condiliou in China l... IF City of Rockport, Texas March 17, 2020 City Council Special Meeting Minutes Page 5 of 8 Pages Discussion was held among Council and staff regarding COVID- 19 and the severity of symptoms. Case fatality rates: COVID- io vs. US Seasonal VI Coronas- irw ICOVID- 1n1: the aoerih nrdiamosed cases in ( mina s_ a, ( A a I I COVID 19 c xrn, et< cws r.<m rWmrtewmum* e. vuna a.« c. aa r m . ore+.. s+ uemto. e MYvnn. a+. 2 7'% 09A IiIMenes! 13ti 0. 019i ailaia; I til age: G19ycyv M59 re. n. .... M_ n. Mr. Carruth stated the City has a Disaster Declaration good for seven days at a time to be preemptive for FEMA reimbursement if necessary. Mr. Carruth said the City is not mandating businesses to close and this decision will be left up to the business owners at this time. Mr. Carruth informed Council the City is following state and federal guidelines and limiting City meetings to 10 people or less and trying to separate people with spacing. Mr. Carruth expressed the City is not pro -active in shutting down business but is postponing events. Mr. Carruth stated the City has cancelled the Parks & Leisure Services Advisory Board Meeting, has temporarily closed the Community Aquatic Park, and postponed the Little League Opener, and various other events as listed in the schedule shown below Events Postponed/ Cancelled z Z Date y0 Title Location Notes Beginning 3/ 18/ 20 X Community Aquatic Park Community Aquatic Park Until further notice 03/ 23/ 20 X Parks Advisory Board Meeting t.aurel (Office Bldg 4th Monday of each Month 03/ 28/ 20 X Little League Opener Memorial Park New Date TBD 04/ 04/ 20 X Easter in the Park Memorial Park Annual City Event 04/ 19/ 20 X Ruck Rally - Wounded Warrious Memorial Park New Date TBD 04/ 26/ 20 X Kiewit Employee Field Dy Memorial Park New Date TBD 04/ 27/ 20 X Parks Advisory Board Meeting Laurel ( Office Bldg 4th Monday of each Month 04/ 27/ 20 X Pool Advisory Board Meeting Laurel lOffice Bldg 1/ 41y meetings 05/ 03/ 20 X Rocport Employee' s Family Picnic Memorial Park New Date TBD Discussion was held among Council and staff regarding COVID- 19 testing locations, requirements for testing, and results if a City resident is tested in another county. City of Rockport, Texas March 17, 2020 City Council Special Meeting Minutes Page 6 of 8 Pages City Manager Kevin Carruth explained positive results will be reported directly to the doctor, then the doctor is to call the patient and the county health department, and the county health department is to contact the Emergency Management Coordinator. Mr. Carruth stated a COVID- 19 Pandemic memo ( below) was sent to all City staff and, this was the effort of a supervisor group discussion and provides City guidelines at this time. Mr. Carruth declared we want to make decisions, as well as share information, that are based on facts, no fear. Travel a. If you have ro veled to an area of concern based on the CDC' s current travel restrictions end advisories, you MEMORANDUM RDUPORT. are required to disclose this information to your supervisor or Human Resources. b. C tY 0t TZ4S shal Supervisors not ask specifical y where someone has traveled but arc permit ed to ask employe s if To: All City Employees ,' n they have traveled to the areas of concern based on the CDC current travel restrictions and From: Kevin Camtth. Cily Munger W advisories only. c You are enmtuaged to make wise personal travel decisions, for the sake ofyolr If,your family, your coworkers, Due: Match 17, 2020 and the community. 4.Slab R. COVID- 191' ard. nic Emplmyea a Employees who have symptoms of acute respiratory, illnesses shall not come to work until they are fever free (100.4o and below) for 48 boors without the sae off er-reducing medications. b. Employees On Friday, March 13. President Tromp and Govemor Abbott declared states of emergency over the exhibiting signs of illness may be sent home by a supervisor. You will be required to use urma/ COVI13- 19 virus. The City of Rockport, Town of Fulton, and Ansm i s County folio, ed suit your personal accrued leave as necessary. c.Employees yesterday. 1t is tmponern m stress that the local action was taken primarily to allows es In have access should tkse best judgment on when to seek medical treatment. You are rum required by the m state end federal ruomces, tie fist step of which is to declare a local stare of diluter. In addition, City in see a health care provider (except in FMLA situations — contract HP). d Consider vet the lot few days mumerous schools have extended their spring breaks, major retailers have begun using Teladoc options. Call ( 800) Teleduc ( 835- 2362). 5.Sisia— limiting business hots, bustn meetings have been postponed, and sports and emernimmon programs have been cancelled. aors a. Place posters that encourage stay home when sick, cough and sneeze etiquette, and hand hygiene at the As ot' this moming, Johns Hopkins University reports 97 confirmed COVID- 19 cases in Tex. but rene entrance to the workplace and in other conspicuous workplace areas. b. Instruct m the Corpus Christi- Rmkporr area. Nzed, deu, you have probably observed panic buying in la'al employe s to clean hands often with hand sanitieer that contains at least 60a/ alcohol or wash hands stores. Just as during the Harvey response and recovery, 1 have no doubt city employees will - again be the calm in the sump, leading our community through this difficult rime. with soap and water for at lust 20 seconds. c.Do not require a healdicare provider' s note for employees who are sick with acute respiratory illness to The City of Rockport is continuously monitoring the situation and coordinating with nor local. came, validate their illness or to retum to work, as healthcare provider offices and medical fscilities may and federal pormena. We want to make decisions, u well is share information, that are based on facts. be extremely busy and not able to provide such documentation in a timely way. Contact FIR not I=. This is a existential y evolving, fluid environment that changes by the hour. Consequently, for fuller guidance. d. Track the policies and practues outlined below are effective immediately but subject on change al any time. al expenses related to in caused by the COVID- 19 pandemic. Use fund code 70, followed by you three - digit dep ar mere code and then the four -digit line item expense code (e. g.the code to charge 1. seittol Closures an expense for contract services in my department would be 70-6082045). Assign one person in Ifyou must be away from wok to care fm your ehildr m due to a school cloacae, you: you departmem to coordinate with the Finance Department on COVID- 19 related purchases. Additional guidance will follow Department the Deparunt by Finance tomorrow.As we learned fiom a. May use accrued leave time ( i. e. sick, vacation) as needed and may also accrue a negative Harvey, these steps arc critical for the City to receive reimbursement from the Worst govermnem. balance up to 40 hours. This love also may apply to dependent are ( please contact Human e. If Resourcesto discuss). Yam payroll check .stub hoc yore current love balance. b. an employee is confirmed to have COVID49, fellow employees will be informed of their possible exposure Should mlktoyomsrrpervism about working remotely, ifihat isapossibitity. Thiswillrequire both to COVID- 19 in the workplace, but confidentiality should be maintained as required by Department Director and IT approval. c. ADA and HIPPA. 6.Preventive Should talk to your supervisor about flexing your schedule. it. Should be misdful of you i cemal balance. Think long -tens u we ere uncertain about how long Measures a Employee the pandemic may last. Should you be on leave without pay, be aware that you may be responsible should enhance cleaning ' standards. Frequently touched surfaces in the workplace such as for making premium payments fin your medical insurance, including the part ofthe premium workstations, countertops, and doorknobs should routinely be cleaned often, at midday and at paid forby the City. Contain Human Resou fmmoreinf anon. 2. the end of the day at minimum. b. Continue Busines Travel Effttcmmediately utilizing good personal hygiene latices (e. g. washing your bands, covering you srree ciecugh, refrain from handshaking, etc.). c. Consider and until further notice, all n snood -busines travel (e. g.conf nces. externalma Teladoc options if you are feeling ill.Call 8(00) TCladac ( g35. 2362).7.MunicipalCourt n eg, large meetings, etc.)is prohibited. If there is a queaion whether m not upcoming travel is essential, please combo your Department Director. 3. Perusing a Municipal Coup will operate with a limited coot docket as of Mach 18. 2020. 2751 Slob Highway 35 Bypa R kpat, Texu 79382 P one: ( 361) 729- 2213 Fax: ( 361) 790- 5966 cItyOl CkPOrt. c, / City of Raekpar COVI0. 19 Pxadeark Meme Pege 2 of 3 b. Fnatve Much I8, 2020. ingswtiwn wit be doe by vbm. 8.Trsnog real norm oreproviders are fnnnwag eviaana cob ana radon warm nmNal, ree. wag acting pmocois fin die COVI0. 19n. b.eel should cot walk- W m any. timM1Onews, are facilityfin, susp. s sM1ey may have she C01t Myom wM upp. reapmray symptoms should ail eked u be ac. smN pr nIb. 9 virus ig ro their , rival. 9, City ChM_ a Urge evmrs arM mas gashni ngs can inwducc We cmun bue m via m meraw communisprtiees.adExamples of of large COmses. via s,, events even: who art nunsanergathvledngsitmhieusedecmf . evmm fntivals.all parades I. ne, J, sporting evcn, wed ings, all war nut of aaacm y 1 rn. e nrne ran Ix planr, d as rob M argmintiom sad ter bus elm .in a it uls. b. ThCIe JC's interim gwdamc n that f r the met aces weeks, ar this. a a(rmlet groups m n, eza l cancel or Poapme imp. wn everu Am emsia of more dun 10 purple sWsvgbmi she Unied snus EvI, e. ert of any sins should only be consinmd i. ux!can be stoical on with adherence n fen bums for p.m lW vbnefy p 6e se tcvimai. a hob 10. c.— hygiem, alb weal disancine. sues a. Waen fmsible. organvers ewld malty everts Cmaidn mael ing non - essential public mMirrg wt,. adviamy even—r ss. huge group reafngs, _ J- mac detail, will be amiable a peb. nic euixaao aR revised b. Arty Ciryopam. d co nmuni , evert Na is acelbd a a rsbt of Nb Paber ic aW, uM N mKimberly Henry. A ew b, ta,City bliveiY he_urn_. ucr c4 n_ om.0soon es pos ible. 11. RegairMt. epdNhe ssxaaa a. Requi d-gislative a see. - 1Win6 —ings of Ciry — it W Planning all — ng Canmiuion. will mill cmtinm rob must will adM1. e I Opm M— en Acr raywrcmaiu. b.Asdal by COC. 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Wyw hove sm quesrion>, please conba yoer sop: ni, a. Cmsfaaeepnc' . naaewkMin _- City of Rockport, Texas March 17, 2020 City Council Special Meeting Minutes Page 7 of 8 Pages 4. Adiournment At 4: 48 p.m., Mayor Pro -Tern Villa moved to adjourn. Motion was seconded by Council Member Gurtner. Motion carried unanimously. APPROVED: F Flo Pat . Rios, Mayor ATTEST: Teresa Valdez, City Secretar City of Rockport, Texas March 17, 2020 City Council Special Meeting Minutes Page 8 of 8 Pages