City Council

CITY OF ROLLING HILLS ESTATES 4045 PALOS VERDES DRIVE NORTH • ROLLING HILLS ESTATES, CA 90274 TELEPHONE 310.377.1577 • FAX 310.377.4468 www.RollingHillsEstatesCa.gov Regular Meeting Agenda CITY COUNCIL Tuesday, December 12, 2023 7:00 PM Council Chambers *CLOSED SESSION WILL COMMENCE AT 6:30 PM AND REGULAR AGENDA WILL COMMENCE AT 7:00PM NOTE: PUBLIC PARTICIPATION INFORMATION Agenda reports and other disclosable public records relating to each Open Session agenda item are available on the City's website under City Council Meeting agendas at rhe.city and during regular business hours in the office of the City Clerk. Meetings are live broadcast on the City's website and a recording is available for viewing after each meeting. Meetings are also broadcast on PVP-TV Channel 35 (Cox) and Channel 39 (Verizon). Public Comment is welcome in-person on any item during City Council consideration of the item. Public correspondence may also be emailed to the City Clerk at laurenp@rollinghillsestates.gov. Emails received before 3:00 p.m. prior to the start of the meeting will be forwarded to the City Council for their consideration and included as part of the record. Members of the public may also comment online using eComment on the “Meeting Agendas, Minutes & Videos” page of the City’s website (www.rhe.city/MeetingAgendas). Once the agenda is published, there will be an “eComment” button next to the linked agenda under "Upcoming Events". Follow this link to the City’s SpeakUp page. After you register, you may comment on any item on that particular agenda. These comments can be seen by the public, will be considered by the Council and become part of the record. An opportunity is also provided for the public to comment on non-agenda items concerning City matters. If you would like to address the City Council regarding an item on this agenda or make a general public comment, please complete a speaker sheet and give to the City Clerk. 1. CALL MEETING TO ORDER 2. SALUTE TO THE FLAG 3. ROLL CALL CITY COUNCIL Page 1 12/12/2023 Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting. City Council Regular Meeting Agenda December 12, 2023 4. CONSENT CALENDAR The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed for individual consideration will be voted on separately.) A. READING OF ORDINANCES AND RESOLUTIONS Reading in full of all ordinances and resolutions presented for consideration to the City Council will be waived and all such ordinances and resolutions will be read by title only. B. DEMANDS AND WARRANTS OF NOVEMBER & DECEMBER 2023 Recommendation: Approve warrants 66825 through 66929 in the amount of $1,381,003.35 and Supplemental Warrants 110423 through 110523; 120123 through 120323; in the amount of $222,030.62 for a grand total amount of $1,603,033.97 with proper audit. Attachments: Demands & Warrants C. SCHEDULE OF INVESTMENTS REPORT OF OCTOBER 2023 Recommendation: Receive and file. Attachments: Staff Report D. REVENUE AND EXPENDITURE REPORT OF OCTOBER 2023 Recommendation: Receive and file. Attachments: Staff Report E. BUDGET AMENDMENTS FISCAL YEAR 2023-2024 Recommendation: Approve the budget amendments for Fiscal Year 2023-2024. Attachments: Staff Report F. CITY COUNCIL MINUTES OF NOVEMBER 14, 2023 Recommendation: Review and approve. Attachments: Draft Minutes G. PLANNING COMMISSION MINUTES OF DECEMBER 4, 2023 Recommendation: Receive and file. Attachments: Draft Minutes CITY COUNCIL Page 2 12/12/2023 Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting. City Council Regular Meeting Agenda December 12, 2023 H. PALOS VERDES PENINSULA PUBLIC SAFETY COMMITTEE AND REGIONAL CONTRACT LAW COMMITTEE MINUTES OF MAY 11, 2023 Recommendation: Receive and file. Attachments: Peninsula Public Safety Committee Minutes Regional Contract Law Committee Minutes I. COMMISSION AND COMMITTEE 2023 ATTENDANCE REPORT Recommendation: That the City Council review the Commission/Committee attendance, and receive and file this report. Attachments: Staff Report J. SOUTH BAY CITIES COUNCIL OF GOVERNMENTS BOARD MEETING HIGHLIGHTS OF NOVEMBER 16, 2023 Recommendation: Receive and File. Attachments: Staff Report 5. CEREMONIAL ITEMS A. PRESENTATION TO OUTGOING MAYOR BRITT HUFF 6. CITY COUNCIL REORGANIZATION *** RECESS FOR RECEPTION *** 7. PUBLIC COMMENT / PUBLIC PRESENTATIONS This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. If you would like to address the City Council, please complete a speaker sheet and give to the City Clerk. Under the State's open meeting law - the Brown Act - no action may be taken on any item not on the agenda. 8. PUBLIC HEARINGS NONE CITY COUNCIL Page 3 12/12/2023 Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting. City Council Regular Meeting Agenda December 12, 2023 9. NEW BUSINESS A. REQUEST TO APPROVE A PROFESSIONAL SERVICES AGREEMENT (PSA) FOR USER FEE UPDATE - COMMUNITY DEVELOPMENT AND PUBLIC WORKS DEPARTMENTS Memorandum from Jeannie Naughton, Community Development Director Recommendation: That the City Council award a Professional Services Agreement (PSA) to Matrix Consulting Group to conduct a comprehensive User Fee Study for the Community Development and Public Works Departments, to the satisfaction of the City Attorney. Attachments: Staff Report B. 2023 PAVEMENT MANAGEMENT SYSTEM (PMS) REPORT UPDATE PREPARED BY WILLDAN ENGINEERING Memorandum from David Wahba, Public Works Director Recommendation: That the City Council receive and file the 2023 Pavement Management System (PMS) Report prepared by Willdan Engineering. Attachments: Staff Report C. REQUEST TO APPROVE A PROFESSIONAL SERVICES AGREEMENT (PSA) FOR TRANSTECH ENGINEERS, INC. TO PROVIDE BIDDING SUPPORT AND PROJECT MANAGEMENT SERVICES FOR THE GEORGE F CANYON NATURE CENTER REPLACEMENT PROJECT. LOCATION: SOUTHWEST CORNER OF PALOS VERDES DRIVE NORTH & PALOS VERDES DRIVE EAST (27305 PALOS VERDES DRIVE EAST) Memorandum from David Wahba, Public Works Director Recommendation: That the City Council 1) Award a Professional Services Agreement (PSA) to Transtech Engineers, Inc., for Project Bidding and Construction Management Services, for the George F Canyon Nature Center Project (all to the satisfaction of the City Attorney) in the amount of $249,700.00; and 2) Direct staff to solicit construction bids for the George F Canyon Nature Center Project. Attachments: Staff Report CITY COUNCIL Page 4 12/12/2023 Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting. City Council Regular Meeting Agenda December 12, 2023 D. RESOLUTION NO. 2561 - AUTHORIZING PARTICIPATION IN THE CALRECYCLE SB 1383 LOCAL ASSISTANCE GRANT PROGRAM Memorandum from Alexa Davis, Assistant City Manager and Gabrielle Swain, Administrative Aide Recommendation: That City Council adopt the attached Resolution No. 2561, authorizing staff to apply to CalRecycle’s SB 1383 Local Assistance Grant program and designating the City Manager, or his designee, as a “Signature Authority.” Attachments: Staff Report + Resolution No. 2561 E. ADOPTION OF FY 2023-24 PUBLICLY AVAILABLE PAY SCHEDULE Memorandum from Alexa Davis, Assistant City Manager and Gabrielle Swain, Administrative Aide Recommendation: That City Council approve a Publicly Available Pay Schedule for the 2023-24 fiscal year in accordance with California Public Employees' Retirement System (CalPERS) regulations. Attachments: Staff Report 10. OLD BUSINESS A. RESOLUTION NO. 2562 - CONTINUING THE PROCLAMATION OF THE LOCAL EMERGENCY ARISING FROM SIGNIFICANT LAND MOVEMENT ALONG AND IN THE VICINITY OF PEARTREE LANE IN THE CITY OF ROLLING HILLS ESTATES Memorandum from Greg Grammer, City Manager and Jessica Slawson, Management Analyst Recommendation: That the City Council adopt Resolution No. 2562 continuing the Proclamation of a Local Emergency caused by significant land movement on Peartree Lane. Attachments: Staff Report + Resolution No. 2562 11. CITY ATTORNEY ITEMS 12. CITY COUNCIL / REGIONAL COMMITTEE REPORTS This item provides the opportunity for Members of the City Council to provide information and reports to other Members of the City Council and the public on any issues or activities of Council Committees, ad hoc committees, regional or state-wide governmental associations, special districts, joint powers authorities and the various committees on which Members of the City Council might serve or have an interest, which are not otherwise agendized. CITY COUNCIL Page 5 12/12/2023 Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting. City Council Regular Meeting Agenda December 12, 2023 13. MAYOR AND COUNCIL ITEMS This item provides the opportunity for Members of the City Council to request information on currently pending projects and/or issues of public concern, direct that an item be agendized for future consideration and/or make announcements of interest to the public. A. COMMISSION AND COMMITTEE REAPPOINTMENTS Memorandum Lauren Pettit, City Clerk Recommendation: That the City Council reappoint the current Commission and Committee members. Attachments: Staff Report 14. CLOSED SESSION If you would like to address the City Council regarding an item on the Closed Session agenda, please contact the City Manager or City Clerk. Any reportable action taken in Closed Session will be reported in Open Session. A. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Government Section 54956.9(d)(2) Significant exposure to litigation: one case 15. ADJOURNMENT Next meeting: Tuesday, December 26, 2023 at 7:00 p.m. CITY COUNCIL Page 6 12/12/2023 Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.