General Administration Committee

GENERAL ADMINISTRATIVE COMMITTEE Wednesday, August 4, 2021 Minutes The City of Rome General Administration Committee met at 2:00 PM on Wednesday, August 4, 2021 in the Sam King Room. Members present: Chairman, Jamie Doss Commissioner, Jim Bojo Commissioner, Bill Collins Sammy Rich, City Manager Meredith Ulmer, Assistant City Manager Joe Smith, City Clerk Andy Davis, City Attorney Toni Rhinehart, Finance Director Kristy Shepard, HR/RM Director Johnny Bunch, OTS Director Lisa Smith, Tourism/RTC Mark Green, Recording Secretary Members absent: Patrick Kirn, Stonebridge Golf Guests in attendance: Alvin Jackson, Rome City Schools Chris Jenkins, City of Rome Elaina Beeman, Rome City Schools Jill Fisher, Rome City Schools Lou Byars, Rome City Schools Chris Twyman, Rome City Schools Attorney Ann Hortman, City of Rome Craig McDaniel, City of Rome Mayor Chairman Jamie Doss called the meeting to order at 2:06 PM. I. Barron Stadium Agreement Sammy Rich presented the Barron Stadium Agreement. Prior to the meeting, Rich had furnished each attendee with the latest revision of the Barron Stadium Operations and Maintenance Agreement (Agreement) between the City of Rome and Rome City Schools (RCS). Rich began, “I would like to endeavor to walk us through (the Agreement) and look at a couple of areas.” Rich continued to give a brief overview of several key components of the Agreement such as, creating the “Facilities Committee,” adding Barron Stadium to the agenda of regularly scheduled General Administration Committee Meetings, creating a facilities calendar, and other related items. Regarding Shorter University, Lou Byars notified the committee that Shorter University is scheduled to host their home football games at Barron Stadium in 2021. Rich continued briefing the committee on the agreement and asked Lou Byars and Chris Twyman if any items were missed. Twyman responded, “I was looking at our working copy. Those are all of the changes, and that is the completed Agreement.” Rich concluded, “At the end of the day, I think this has worked out exactly as it should. We have a first-class facility… I am excited about this. RCS has done a great job of managing, and we want to continue that relationship. The beauty of the Agreement is that the City has a better place at the table as we negotiate and talk about events and the calendar.” Doss questioned, “Do all parties agree?” Byars responded, “Yes, sir.” MOTION: Commissioner Bojo motioned that the contract be approved to move to the full commission. 2nd motion: Commissioner Collins seconded the motion. Commissioner Doss questioned, “Does anyone have any kind words for the Committee? Alvin Jackson responded, “… I am glad we are here now, and we finally have everything worked out… I commend Sammy, Lou, and our brilliant attorney.” II. Other Business Rich began, “Our Tourism Director, Lisa Smith, has stepped up graciously and helped us with the Rome Tennis Center (RTC). We have continued to have discussions regarding the management of RTC.” Rich continued, “There are companies that specialize in managing tennis facilities. We want to go through the process of soliciting these companies and see what it might look like for us… it would give us a good opportunity for us to take a look and see what is out there.” Doss questioned, “What is our timeline?” Rich responded, “We can go ahead and put something out within the coming weeks.” Rich commented on the success that Stonebridge has had with a management company. Rich notified the Committee that they will move forward with the request. Commissioner Bojo gave a brief update regarding the newly formed Landmarking Committee. Bojo also notified the Committee that a member of the Interpretation Committee has passed away. The meeting adjourned at 2:29 PM. Respectfully submitted, __________________________________ Mark Green, Recording Secretary Page 2