Committee of the Whole Meeting

Meeting Minutes Location: Village Hall - 10631 Main Street Roscoe, IL 61073 Committee of the Whole Meeting Tuesday, April 07, 2026 CALL TO ORDER ROLL CALL PRESENT Trustee John Broda Trustee Molly Butz Trustee Dayne Mead Trustee Michael Sima Trustee Michael Wright Village President Carol Gustafson ABSENT Trustee William Babcock APPROVAL OF THE MINUTES Approval of the Minutes for the meeting of the Committee of the Whole from March 18, 2026. Trustee Wright asked for a motion for the approval of the minutes. Motion was made by Trustee Sima, second by Trustee Broda. Voting yes: Trustees Sima, Wright, Broda, Mead. Voting Abstain Trustee Butz 4-0-1. PUBLIC COMMENT (limited to 3 minutes per speaker) OLD BUSINESS No Old Business. NEW BUSINESS 1. Presentation, Discussion and Recommendation of Donation of Village owned Property to Northern Illinois Landbank Authority (NILBA) for future development. Property Address: 11243 Main Street, Roscoe, Illinois Presentation by: Region 1 Planning Council (R1) Committee of the Whole Meeting Meeting Minutes - April 07, 2026  Michael Dunn, Executive Director Eric Setter, Director of Community Revitalization 2. Discussion and Recommendation of a Special Event Permit for the Annual Chicory Ridge Garage Sale. Event to be held on June 5th, 6th and 7th from 8am-5pm. Melissa Carpenters and Sara Pence representing the Chicory Ridge Garage Sale Committee, who explained why the subdivision selected June 5-7, 2026, for the annual sale. She noted that Friday's consistently draw the highest turnout, especially because school will already be out, reducing bus traffic and improving safety for children walking through the neighborhood. She also contracted the county about the Roscoe Road Bridge project and learned that the contractor is "really pushing " to begin work that same weekend. Although this could affect traffic flow, the committee still preferred to hold the sale on the planned dates. President Gustafson would like to the committee to just downsize and do it on Friday and Saturday only. Trustee Butz asked what impact does it have on the Village? President Gustafson discussed the operational impact on the village, especially police and public works staffing. Sam Hawley Chief of Police explained that the event requires traffic control, no-parking enforcement, and positioning officers at both ends of the subdivision due to congestion. Cost ranges from $2.113 (if the bridge remains open) to $3,522 (if the bridge is closed), with additional public works labor for signage and barricades. Trustee Sima also emphasized that Sunday participation is extremely low, and that a third day creates unnecessary inconvenience for residents who do not participate. After discussion, both the committee representatives and trustees agreed that a two-day event- Friday and Saturday, 8 am to 5 pm. was the best option. Motion was made to move to the board by Trustee Sima, second by Trustee Mead. Voting yes: Trustees Wright, Mead, Broda, Sima, Butz 5-0-0. 3. Discussion and Recommendation of an alternate electrical supply agreement for the Village of Roscoe street light accounts. Ann Hanson Village Human Services explains that Rock River Energy Services had re- evaluated the village's streetlight electrical accounts and found that, unlike in previous years, Roscoe could now save money by switching suppliers. She noted that the Village currently uses ComEd as the default supplier for all dawn-to-dusk streetlights, but updated market pricing showed that an alternate supplier could reduce cost by roughly $1,000 per year. Ann provided trustees with fresh bid sheets received that same morning, adding that rates appeared to be trending downward. Her goal was to give the board enough information so that, if they chose to approve the agreement in two weeks, the village could lock in a potentially better rate. Trustee Broda asked Ann about contract length and which option offered the best long-term value. She recommended the 48 -month contract with Constellation, explaining that it provided the strongest combination of stability and savings. She specifically advised against the 60- month option, noting that it did not offer additional financial benefit. Committee of the Whole Meeting Meeting Minutes - April 07, 2026  Motion was made to move to the board by Trustee Broda, second by Trustee Butz. Voting yes: Trustees Mead, Butz, Broda, Wright, Sima 5-0-0. PUBLIC COMMENT (limited to 3 minutes per speaker) Trustee Sima stated in regard to the landbank he went in and reread the packet, it never said anything about rental or whether it would be condos. Trustee Sima knows the Village President obviously had a discussion with them, Trustee Sima's whole point is that we should have it where we can have a discussion with them as a board and see where and how we can move forward with them. Trustee Sima doesn't think it's all set in stone. He thinks it'd be helpful for us to have that. He stated let's think outside the box to see what we can do. PRESENTATIONS No Presentations. EXECUTIVE SESSION (IF NECESSARY) ADJOURNMENT Trustees Wright asked for a motion to Adjourn the meeting. Motion was made by Trustee Broda, second by Trustee Butz. Voting yes: Trustees Broda, Sima, Wright, Mead, Butz 5-0-0. Meeting Adjourn at 8:00 pm. Committee of the Whole Meeting Meeting Minutes - April 07, 2026