Airport Advisory Commission

Airport Advisory Commission Tuesday, July 11, 2023 at 1:30 p.m. Roswell Air Center – Conference Room 1 Jerry Smith Circle, Roswell, NM 88203 MEMBERS Bud Kunkel, Chair Mike Espiritu, Vice Chair Jon Hitchcock, Member Shawn Powell, Member Matt McDonald, Member Jennifer Griego, Staff Liaison 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of minutes from the June 6, 2023 Regular Meeting NON-ACTION ITEMS 5. Aersale- Randy Phelps 6. Mead &Hunt Presentation- Jeff Hartz 7. Air Center Operations Report- Jennifer Griego, Air Center Director a. Passenger Boarding b. Airport Operations c. Aircraft Parking d. Revenue/Expenses e. Reports i. FAA AIP Grant Hold Bars ii. FAA ELD Project iii. TSA/Emergency/Security Exercise iv. State Appropriations Projects v. Master Plan vi. Flight Schedule Changes vii. Mead & Hunt Visit 8. Update on ADB Airfield Lighting Maintenance- Jennifer Griego, Air Center Director 9. Update on Auto Hangars Presentation- Jenna Lanfor, Air Center Deputy Director 10. Update on South Hammerhead Engine Run Up Repairs, Jennifer Griego, Air Center Director 11. Update on passenger parking project Phase I, Jennifer Griego, Air Center Director 12. Update on Strategic Plan RFP- Jennifer Griego, Air Center Director 13. Update on Water Line Infrastructure- Jenna Lanfor, Air Center Deputy Director 14. Report on Baggage Area- Jennifer Griego, Air Center Director  15. Update on Vacant Properties- Jenna Lanfor, Air Center Deputy Director 16. Lease Summary Report- Jenna Lanfor, Air Center Deputy Director ACTION ITEMS 17. Consider recommending CAVU Aerospace lease renewal request for Land Parcel (8 Acres) with tear down pad. 18. Consider recommending CAVU Aerospace lease renewal request for building 1770. 19. Consider recommending Walker Aviation Museum to enter a five (5) year lease agreement commencing on August 1, 2023 and ending July 31, 2024 for an area in building 1 consisting of 930 square feet more or less. 20. Consider recommending Kurt Becker to enter a one (1) year lease agreement commencing on August 1, 2023 and ending on July 31, 2024 for T-Hangar Space 120-4, consisting of 1,175 square feet more or less. 21. Consider recommending Carlton Walker to enter a one (1) year lease agreement commencing on August 1, 2023 and ending on July 31, 2024 for T-Hangar Space 119-2, consisting of 1,002 square feet more or less. 22. Consider recommending approval of FY24 operational service over 60K. a. Geneva’s Cleaning Services (Terminal), RFP Vendor b. Geneva’s Cleaning Services (ILEA), RFP Vendor c. Elwood Staffing, RFP Vendor 23. Consider recommending approval of the capital project list. 24. Consider recommending the updated Operational Policies and Procedures for the Roswell Air Center (ROW). Commission comments for future agenda items Reports/Announcements – Members, Council, Staff Public Participation Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid of service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and Posted: Friday, July 7, 2023 "THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GO-TO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC" Airport Advisory Tuesday, July 11, 2023 1:30 PM - 2:30 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/507187181 You can also dial in using your phone. United States: +1 (872) 240-3212 Access Code: 507-187-181 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/265302573 Regular Meeting of the Airport Advisory Commission Air Center Conference Room Tuesday, June 6, 2023, at 1:30 p.m. Notice of this meeting given to the public in compliance with Section 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. ROLL CALL 2. The meeting convened at 1:34 p.m. with Vice Chair Espiritu presiding; Commissioner Hitchcock, Commissioner Powell, Commissioner McDonald being present and with Chair Kunkel being absent. Staff present: Jennifer Griego, Don Fisher, Dawn Hymes, and Jenna Lanfor. Guests present: Charlie Nolen, Jim Taylor, Hess Yntema, Tim Jennings, Randy Phelps, Andrew Bachicha, Michael Garcia, and Terri Harber. Claudia, Rita Kane-Doerhoeffer, W Scharmer, Cayman Carter, Justin Parmer, Bryan Hancock, joined via GoToMeeting. APPROVAL OF AGENDA Commissioner Hitchcock motioned to Move Non-Action Item #10 to Action Item #16. Commissioner McDonald was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. 3. Commissioner Powell motioned to approve the Tuesday, June 6, 2023, Airport Advisory Commission agenda. Commission Hitchcock was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. APPROVAL OF MINUTES 4. Commissioner McDonald motioned to approve the May 9, 2023, minutes as presented. Commissioner Hitchcock was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. NON-ACTION ITEMS 5. ADB Presentation Airfield Lighting Maintenance – Jim Taylor with ADB presented the Airfield lighting proposal stating the current lighting is in rough shape. The proposed cost would be $180,000 for year one, $90,350 for year two, and $90,350 for year three. These proposed costs do not include parts. He estimates that parts will run about $75,000.00. 6. Auto Hangars Presentation – Jenna Lanfor, Air Center Property Manager presented a company that has expressed interest in leasing land to put Auto Hangars on proposed Air Center locations.  7. Air Center Operations Report- Jennifer Griego, Air Center Interim Director presented the Director’s report. 8. Update on South Hammerhead Engine Run up Repairs - Jennifer Griego, Air Center Interim Director stated that the project continues to be pushed back due to the FAA putting new wiring to the VASI and PAPI, which will require them to bore under the South Hammerhead. 9. Update on passenger parking project phase I - Jenna Lanfor, Air Center Property Manager informed the Commissioners construction began on May 8, 2023, and even with rain delays the project should be finished the end of August or early September of 2023. 10. Strategic Plan RFP – moved to action item #16. 11. Security Update – Don Fisher, Airport Security Coordinator, presented an updated Roswell Air Center Rules and Regulations, reviewed by the City Attorney, pending Council approval. 12. BNSF Update- Hess Yntema, City Attorney gave an update. 13. Water Line Infrastructure Update – Jenna Lanfor, Property Manager reported the project is 99% complete due to rain delays; the project is scheduled to be fully completed June 15, 2023. 14. Update on terminal signage and branding - Jenna Lanfor, Property Manager gave an update. 15. Report on Baggage Area – Jennifer Griego, Air Center Director, stated the baggage area is being reviewed for remodels. 16. Update on vacant properties - Jenna Lanfor, Property Manager presented Commissioners a list of vacant properties. 17. Lease Summary Report - Jenna Lanfor, Property Manager gave an update on leases. ACTION ITEMS 16. Consider Strategic Plan RFP. On May 25th bids were held for RAC: Strategic Plan. Three (3) bids were received. The Evaluation Committee did a complete review and it is their recommendation to Qualify and Award it to Mead & Hunt. This will go to Legal Committee on June 27th. Commissioner McDonald made a motion to accept. Commissioner Hitchcock was the second. Commissioner Powell abstained. A voice vote was 3-0. The motion passed with Chair Kunkel being absent. 17. Consider recommending CAVU Aerospace lease renewal request for Land Parcel (8 Acres) with tear down pad. Bryan Hancock expressed confusion regarding the amount of acreage in this lease. After brief discussion Commissioner Hitchcock made a motion to table this Lease at this time. Commissioner McDonald was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. 18. Consider recommending CAVU Aerospace lease renewal for building 1140, and (AOA) land parcel. After a brief discussion Commissioner Hitchcock made a motion to send lease to the Legal Committee. Commissioner McDonald was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent.  19. Consider recommending CAVU Aerospace to enter into a lease agreement for building 72, 1083 A, and a land parcel. After a brief discussion Commissioner Hitchcock made a motion to send the Lease to the Legal Committee. Commissioner McDonald was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. Commission comments for future agenda items None Reports/Announcements – Members, Council, Staff – None Public Participation None Adjourn Commissioner Hitchcock made a motion to adjourn. Commissioner McDonald was the second. A voice vote was 4-0, and the motion passed with Chair Kunkel being absent. The meeting adjourned at 3:17 pm. Next Meeting Date The next meeting is scheduled for Tuesday, July 11, 2023, at 1:30 p.m. at the Air Center Conference Room.