Airport Advisory Commission

Airport Advisory Commission Tuesday, August 1, 2023 at 2:00 p.m. City Hall – Large Conference Room 1 Jerry Smith Circle, Roswell, NM 88203 MEMBERS Bud Kunkel, Chair Mike Espiritu, Vice Chair Jon Hitchcock, Member Shawn Powell, Member Matt McDonald, Member Jennifer Griego, Staff Liaison 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of minutes from the July 11, 2023 Regular Meeting NON-ACTION ITEMS 5. CAVU Aerospace- Bull Johnson 6. Air Center Operations Report- Jennifer Griego, Air Center Director a. Passenger Boarding b. Airport Operations c. Aircraft Parking d. Revenue/Expenses e. Update Reports i. FAA AIP Grant 1. Hold Bars ii. State Appropriations Projects 1. Water Infrastructure Phase II 2. Baggage Claim Renovation iii. NM DOT Aviation Projects 1. BLM Taxiway 2. ADB Lighting Project 3. Strategic Plan RFP iv. FAA ELD Project 1. 70% completed completion target date August 18, 2023 v. TSA/Emergency/Security Exercise vi. Master Plan vii. South Hammerhead Repairs 7. Update on Auto Hangars Presentation- Cayman Carter Site Visit in the Fall (September/October) 8. Update on passenger parking project Phase I, Jennifer Griego, Air Center Director 9. Update on Vacant Properties- Jennifer Griego, Air Center Director 10. Lease Summary Report- PPT Slide ACTION ITEMS 11. Consider recommending Charles Murphy to enter a one (1) year lease agreement for building 255 consisting of 1,344 square feet, more or less, located at the Roswell Air Center, commencing on September 1, 2023 and ending August 31, 2024. 12. Consider recommending Aerodesign Services to enter a one (1) year lease agreement for a portion of building 1000 consisting of 1,047 square feet, more or less, located at the Roswell Air Center, commencing September 1, 2023 and ending August 31, 2024. 13. Consider recommending Thurston Woods to enter a one (1) year lease agreement for building 1776B consisting of or an area in building 1, 798 square feet, more or less, located at the Roswell Air Center commencing on September 1, 2023 and ending August 31, 2024. 14. Consider recommending AEVEX to enter into a lease agreement for one (1) year for bunker 1136 consisting of 1,560 square feet, more or less, and a portion of bunker 200 consisting of 200 square feet of useable space located at the Roswell Air Center, commencing October 1, 2023 and ending September 30, 2024. Closed Session for Attorney Client Privilege and Lease Negotiations Commission comments for future agenda items Reports/Announcements – Members, Council, Staff Public Participation Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid of service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and Posted: Friday, July 28, 2023 "THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GO-TO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC" Airport Advisory Tuesday, August 1, 2023 2:00 PM - 3:00 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/507187181 You can also dial in using your phone. United States: +1 (872) 240-3212 Access Code: 507-187-181 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/265302573 Regular Meeting of the Airport Advisory Commission Air Center Conference Room Tuesday, July 11, 2023 at 1:30 p.m. Notice of this meeting given to the public in compliance with Section 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. ROLL CALL 2. The meeting convened at 1:45 p.m. with Vice Chair Espiritu presiding; Commissioner Hitchcock, Commissioner Powell, Commissioner McDonald being present and with Chair Kunkel being absent. Staff present: Jennifer Griego, Lisa Bennett, Dawn Hymes, and Jenna Lanfor. Guests present: Randy Phelps, Robert Sherman, Richard Duran, Juan Fuentes, Matt McDonald, Bryan Hancock, Eric Langlois, Michael Garcia, Tim Archibeque, Will Cavin, Hess Yntema, and Elizabeth Prichard. Rita Kane Doerhoeffer, Claudia Rangel, Adam Covington, Dennis, and Matt Tomasson joined via GoToMeeting. APPROVAL OF AGENDA 3. Commissioner Powell motioned to approve the Tuesday, July 11, 2023 Airport Advisory Commission agenda. Commissioner McDonald was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. APPROVAL OF MINUTES 4. Commissioner Hitchcock motioned to approve the June 6, 2023 minutes as presented. Commissioner McDonald was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. NON-ACTION ITEMS 5. Aersale – Randy Phelps gave a presentation to Commissioners on the operations of Aersale. 6. Mead & Hunt Presentation – Jeff Hartz gave a presentation to the Commissioners on the current airline carrier industry market analysis. 7. Air Center Operations Report – Jennifer Griego, Air Center Director, gave an update on current airport operations, passenger boarding, aircraft parking, revenue/expenses, and projects. Director Griego stated the TSA/Emergency/Security Exercise has been scheduled for Wednesday, July 19, 2023 and all agencies have been notified. American Airlines have stopped the Phoenix flights and will continue 2 DFW flights per day. Mead & Hunt visited in May to discuss possible terminal expansions. 8. Update on ADB Aairfield Lighting Maintenance – Jennifer Griego, Air Center Director, stated that the project will be backed by federal funding. 9. Update on Auto Hangars Presentation – Jenna Lanfor, Air Center Deputy Director stated that Caymon Carter would like to visit ROW site before entering into a lease. Initial project is expected to be 12 units. 10. Update on South Hammerhead Engine Run- up Repairs - Jennifer Griego, Air Center Director stated the project completion is anticipated to be early August 2023. 11. Update on passenger parking project Pphase I – Jennifer Griego, Air Center Director stated the parking lot project is 51% complete and estimated to be completed September 2023. 12. Update on Strategic Plan RFP – Jennifer Griego, Air Center Director stated the choosen proposal would be voted on by Council July 13, 2023. 13. Update on Water Line Infrastructure – Jenna Lanfor, Air Center Deputy Director stated that Phase 1 of the project is complete. The next phase needs to be completed within one (1) year due to the funding expiration date. 14. Report on Baggage Area – Jennifer Griego, Air Center Director stated that a zoom call is scheduled on Monday, July 17th with Swanson Rink for consultation regarding the possible enhancement to the baggage area. 15. Update on vacant properties - Jenna Lanfor, Air Center Deputy Director stated there is a need to set lease rates on vacant properties to assist EDC for marketingk. Commissioner Espiritu requested a detailed map to view location of vacant properties for next AAC meeting. 16. Lease Summary Report - Jenna Lanfor, Air Center Deputy Director presented a current lease summary report highlighting the progress made in the last six (6) months. ACTION ITEMS 17. Consider recommending CAVU Aerospace lease renewal request for Land Parcel (8 Acres) with tear down pad. After a brief discussion Commission Hitchcock made a motion to send the lease to the Legal Committee. Commissioner Powell was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. 18. Consider recommending CAVU Aerospace lease renewal request for building 1770. After a brief discussion Commissioner Hitchcock made a motion to send the lease to the Legal Committee. Commissioner McDonald was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. 19. Consider recommending Walker Aviation Museum to enter a five (5) year lease agreement commencing on August 1, 2023 and ending July 31, 2028 for an area in Bbuilding 1 consisting of 930 square feet more or less. After a brief discussion Commissioner Hitchcock made a motion to send the lease to the Legal Committee. Commissioner Powell was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. 20. Consider recommending Kurt Becker to enter a one (1) year lease agreement commencing on August 1, 2023 and ending on July 31, 2024 for T-Hangar Space 120-4, consisting of 1,175 square feet more or less. After a brief discussion Commissioner Powell made a motion to send the lease to the Legal Committee. Commissioner Hitchcock was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. 21. Consider recommending Carlton Walker to enter a one (1) year lease agreement commencing on August 1, 2023 and ending on July 31, 2024 for T-Hangar Space 119-2, consisting of 1,002 square feet more or less. After a brief discussion Commissioner Hitchcock made a motion to send the lease to the Legal Committee. Commissioner Powell was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. 22. Consider recommending approval of FY24 operational service over 60K. a. Geneva’s Cleaning Services (Terminal), RFP Vendor – After a brief discussion Commissioner Powell made a motion to recommend Geneva’s Cleaning Services for the Airport Terminal janitorial services. Commissioner McDonald was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. b. Geneva’s Cleaning Services (ILEA), RFP Vendor – After a brief discussion Commissioner Powell made a motion to recommend Geneva’s Cleaning Services for ILEA janitorial services. Commissioner McDonald was the second. A voice vote was 4- 0. The motion passed with Chair Kunkel being absent. c. Elwood Staffing, RFP Vendor – After a brief discussion Commissioner McDonald made a motion to recommend Elwood Staffing for temporary airport staff. Commissioner Hitchcock was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. 23. Consider recommending approval of the capital project list. After discussion, Commissioner McDonald made a motion to recommend the proposed project list in the following order 1. SE Dev Phase l, ll, lll; 2. BLM Tanker Base Taxiway; 3. New Airport Parking Lot Lighting; 4. Backup Generator – Terminal; 5. RAC Terminal (Design). Commissioner Powell was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. 24. Consider recommending the updated Operational Policies and Procedures for the Roswell Air Center (ROW). After a brief discussion, Commissioner Hitchcock made a motion to recommend the updated Operational Policies and Procedures for the Roswell Air Center to the Legal Committee. Commissioner McDonald was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. Commission comments for future agenda items Commissioner Hitchcock asked for the Agenda, with packets, be given 48 hours prior to the meeting. Reports/Announcements – Members, Council, Staff – Jennifer Griego stated that Boeing is expected to have 120 personnel is slated to be on site for WWet Runway Testing starting the week of September 6th. It will take approximately 3 weeks to complete. Public Participation None Adjourn Commissioner Hitchcock made a motion to adjourn. Commissioner Powell was the second. A voice vote was 4-0. The motion passed with Chair Kunkel being absent. The meeting was adjourned at 3:35 p.m. Next Meeting Date The next meeting is scheduled for Tuesday, August 1, 2023, at 2:00 p.m. at the Air Center Conference Room.