Airport Advisory Commission

Airport Advisory Commission Tuesday, September 10, 2024 at 2:00 p.m. Roswell Air Center Conference Room 1 Jerry Smith Circle, Roswell, NM 88203 MEMBERS Bud Kunkel, Chair Mike Espiritu, Vice Chair Jon Hitchcock, Member Shawn Powell, Member Matt McDonald, Member Jennifer Griego, Staff Liaison 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of minutes from the August 6, 2024 Regular Meeting NON-ACTION ITEMS 5. Air Center Operations Report- Jennifer Griego, Director a. Passenger Boarding b. Airport Operations c. Aircraft Parking d. Revenue/Expense e. Project List/Strategic Plan Update f. EDA Grant Discussion/Update 6. Committee Meeting Time 7. Airport Engineer RFP Update-Jennifer Griego, Air Center Director 8. ROW Sterile Area Hold Room Expansion, Jon Hitchcock 9. Update NCAR, Mike Espiritu, Vice Chair Airport Advisory Commission 10. SE Waterline Update-James MacCornack, City Senior Engineer 11. Building 1081 Update, Mac Rogers, City Project Manager 12. Insurance Claim Wind 2024, Mac Rogers, City Project Manager 13. Update Insurance Claim Wind 2023, Jenna Lanfor, Air Center Deputy Director 14. Update on Vacant Properties- Michelle Sanchez, Property and Contract Coordinator 15. Vacant Property Marketing Plan, Jenna Lanfor, Deputy Director 16. Lease Summary Report- Michelle Sanchez, Property and Contract Coordinator. Commission comments for future agenda items Reports/Announcements – Members, Council, Staff Public Participation Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid of service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and Posted: Friday, September 6, 2024 Airport Advisory Tuesday September 10, 2024 2:00 – 3:30 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/507187181 You can also dial in using your phone. United States: +1 (872) 240-3212 Access Code: 507-187-181 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/265302573 Airport Advisory Commission Tuesday, August 6, 2024 at 1:30 p.m. Roswell Air Center Conference Room Notice of this meeting was given to the public in compliance with Section 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23. ROLL CALL 2) The meeting convened at 1:33 P.M. with Chair Kunkel presiding; Vice-Chair Espiritu, Commissioner Powell, Commissioner McDonald being present and Commissioner Hitchcock being absent. Staff present: Jennifer Griego, RAC Director; Jenna Lanfor, RAC Deputy Director; Michele Sanchez, RAC Property & Contract Coordinator; Mayor Tim Jennings, Mac Rogers; and Della Andazola, Deputy City Clerk. Guests present: Michael Garcia, Tim Archibeque, Charlie Nolen, Bobbi Thompson Amy Butler, Louis Najar, Bob Donnell, Max Quinteros and Terri Harbor. Attendees via GoToMeeting: Jonas Philipsen (Gensler), Rebekah Wagoner, Bryan Hancock, Guest, Shawn Jip and Stan Sisson NOAOG. APPROVAL OF AGENDA 3) Vice-Chair Espiritu made a motion to amend item number nine and move it to the top of the non-action items, and to approve the August 6, 2024, Airport Advisory Commission agenda as presented. Commissioner McDonald was the second. A voice vote was 4-0, and the motion passed with Commissioner Hitchcock being absent. APPROVAL OF MINUTES 4) Commissioner Powell made a motion to approve the June 4, 2024, Airport Advisory Commission Minutes as presented. Commissioner McDonald was the second. A voice vote was 4-0, and the motion passed with Commissioner Hitchcock being absent. 5) Commissioner McDonald made a motion to approve the July 22, 2024, Airport Advisory Commission Minutes as presented. Commissioner Powell was the second. A voice vote was 4-0, and the motion passed with Commissioner Hitchcock being absent. NON-ACTION ITEMS 9) ROW Sterile Area Hold Room Expansion Hold room expansion study presented by Rebekah Wagoner and Jonas Philipsen,Gensler. 3 options: Option A – Addition Option B – Structure Option C – Secure Outdoor FOR THE RECORD: Commissioner Hitchcock arrived at 1:45pm. 6) Air Center Operations Report Jennifer Griego, RAC Director provided an update on the following: a) Passenger Boarding July 2024 4,871 versus 3,718 for 2023. b) Airport Operations July 2024 1,500 versus 1,422 for 2023. c) Aircraft Parking Remained about the same. 221 aircraft July 2024. d) Revenue/Expense July 2024, we are in the negative. Revenue was $305,136 and Expenses were $710,210 which left us a negative of $405,074. e) Project List Update Jennifer Griego, RAC Director, provided an update. BLM Taxiway and BLM Pit bids are being opened August 6, 2024, Apron ramp will be rebid, Master Plan continuing, Sweeper Funds on City Council agenda for Thursday August 8, 2024. f) EDA Grant Discussion Jennifer Griego, RAC Director, provided an update. The EDA Grant is $2.78 million. The city is holding off offering the hanger until RARA decides if they want it. 7) Airport Engineer RFP Jennifer Griego, RAC Director, provided an update. RFP going to council on Thursday August 8, 2024, for approval. 8) Air Service Development and Consulting Jennifer Griego, RAC Director, provided an update. Scheduling time for Gary Foss to visit and hopefully speak to the AAC in September. 10)Strategic Plan Update Jennifer Griego, RAC Director, provided update. Mead & Hunt will be here August 21, 2024. 11) Update NCAR Mike Espiritu, Vice-Chair, provided an update. The CEO of RARA was here and spoke at the EDC meeting. The Mayor, Commissioner Espiritu, the City Manager and Bobbi Thompson, from RARA, went to Santa Fe last week to seek additional funding. Lodger’s tax is being requested for sponsorship. Different teams of people from RARA will be coming to Roswell throughout the year. MOU has been drafted. Xcel Energy donated poles. Pylon recertification school for pilots is in May. 12) SE Waterline Update Louis Najar, City Engineer, provided an update. SE Waterline will be awarded at council Thursday. The bid is 1.4 million. There will be 14 weeks waiting period for valves. Hoping for completion by May 1, 2025. 13) Building 1081 Update Mac Rogers, City Project Manager, provided an update. The building was constructed in 1954, with 2 additions. Getting feasibility quotes for study to better understand the scope of maintenance. It’s a 2-story office building that has storage in the back of it. Still working on trying to gather info on it, have been working on it for 30 days. Will have info available on the building at the next AAC meeting. 14) Insurance Claim Wind 2024 Mac Rogers, City Project Manager, provided an update. Building 1083, Dean Baldwin hanger, roughly 60% complete and the contractor has reached an agreement with NM Self Insured Fund to direct pay the contractor $219,000, minus the deductible. Roughly10% of roof has bad roofing, prioritizing replacement of that material. Will have the roof replaced by the end of August. Remaining 30% is drip edge material. 15) Update Insurance Claim Hail 2021 Jenna Lanfor, RAC Deputy Director, provided an update. Building 735, NM DOT, Allen Roofing is completing the last 5%. 16) Update Insurance Claim Wind 2023 Jenna Lanfor, RAC Deputy Director, provided an update. WWRC has been awarded the contract from the New Mexico Self Insured Fund. Completion of this work will be done by the end of the calendar year. The city has safeguards in place. 17) Update on Vacant Properties Michelle Sanchez, RAC Property & Contract Coordinator, provided an update. Building 100 and 117 are vacant, as of the end of July. Aersale was sent a quote, for 117, for a year. They are planning on utilizing it to store damaged parts from building 115. Two bunkers are open, one is ATF rated. Building 1231 is available. Building 611 is rented by FEMA. FEMA has leased the building for 3 months, with a year option. After 3 months, FEMA are month-to-month. Buildings 732, 733 and 734 are open. Working with a possible tenant for 732.  18) Vacant Property Marketing Plan Jenna Lanfor, RAC Deputy Director, provided an update. At the request of Ed Heldenbrand, working on a plan to start marketing properties. Talking to a broker in Texas. He’s a CCIM, specializing in airports. He has been invited to give a presentation at the next AAC meeting. 19) Lease Summary Report Michelle Sanchez, RAC Property & Contract Coordinator, presented this report. Thurston Woods (1176) signed, Charles Murphy (255) may reconsider due to break-in, Aersale (92) is working to obtain an appraisal, Daniels Welding (81 and land) was sent a renewal, waiting on that renewal, AEVEX (Bunkers 1136, 1142) waiting on renewal, Larry Parker (T-Hanger 120-2) waiting on signature. Clean Up Enterprises (67), SITA (Terminal), Aerodesign (1000), Summit Foods (Terminal) working on these leases, they are scheduled to be in October. Commission comments for future agenda items Chair Kunkel asked what would be needed for a $300,000+ budget adjustment. City Engineer, Louis Najar, said the City Manager needs to talk to the county, to use $300,000, of county money, to fix BLM Taxiway. Reports/Announcements – Members, Council, Staff None Public Participation Mayor Jennings addressed results of conversation with American Airline. There was an issue his family member experienced with poor service from the airline. Adjourn Vice-Chair Espiritu moved to adjourn the meeting. Commissioner McDonald was the second. The voice vote was unanimous, and the motion passed 5-0. The Meeting adjourned at 3:12 P.M.