Airport Advisory Commission

Regular Meeting of the Airport Advisory Commission Roswell Air Center Conference Room Tuesday, December 3, 2024 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23. B. Roll Call The Meeting convened at 2:01 PM With Chair Bud Kunkel Presiding: Vice Chair Mike Espiritu, and Commissioner Jon Hitchcock present, with Commissioner Shawn Powell and Commissioner Matt McDonald being absent. Staff Present: Bobbi Thompson, Interim Air Center Director, Jenna Lanfor Air Center Deputy Director Via GoToMeeting; Michelle Sanchez Air Center Property and Contracts Coordinator; Don Fisher Airport Security Coordinator; Omar Gonzalez, Air Center Supervisor; Annie Leyba, Senior Administrative Assistant; Della Andazola, Deputy City Clerk. Guests Present: Tim Archibeque, Hess Yntema, Amy Butler, Robert Sherman, Sue Critz, Mac Rogers, Adam Corington, Jen Harbor, Gary Foss, Mike Provine, Matt Tomasson, Shawn Jipp, Vincent Payne, and two other guests via GoToMeeting. C. Approval of the Agenda Commissioner Hitchcock moved to amend and approve the agenda for the Airport Advisory meeting on December 3, 2024 by adding a non-action item under Public Participation, Sue Critz from El Paso. Vice Chair Espiritu seconded. A voice vote was unanimous and the motion passed 3-0 with Commissioner Powell and Commissioner McDonald being absent. D. Approval of the minutes Vice Chair Espiritu moved to amend and approve the minutes from the November 12, 2024 regular meeting by correcting under Revenue / Expense October Net Income of $112,922.19 to $95,962.35. Commissioner Hitchcock seconded. A voice vote was unanimous and the motion was passed 3-0 with Commissioner Powell and Commissioner McDonald being absent. For the Record: Shawn Powell joined the meeting Via GoToMeeting at 2:06 PM For the Record: Chair Kunkel moved item #8 ahead on the agenda due to Commissioner Powell’s time availability to attend online. ACTION ITEMS 8) Request approval of the recommendation that Walker Aviation Museum receives a prorate rent abatement for days they are not open due to flood damages and recovery. Michelle Sanchez clarified the rent is $338 a month and $10.92 by day. If Roswell Air Center prorated rent, they will focus on the $10.92 / day. Chair Kunkel stated because we do not have a number of days or dollar amount recommended by staff, the commission will table this discussion. He advised Michelle and the Museum to get a set amount and a number of days. Vice Chair Espiritu moved to table this item to the next meeting. Commissioner Hitchcock seconded. The voice vote was unanimous 4-0, with Commissioner Powell participating via GoToMeeting and Commissioner McDonald being absent. 9) Request approval of the recommendation that Molzen Corbin proceed with the design for proposed terminal improvements that encompasses renovations for the main terminal, bathroom improvements, and standby generator. Financial consideration includes the cost for design bidding and construction management at $186,050.93 and a budget amendment for capital improvement. Bobbi Thompson reports this is for design and planning purposes, not the install and change over. A 2,000,000 grant from the state will fund this project, the design phase will also come out of the grant. Vincent Payne estimates the design will take four months. A visual inspection has been done, engineers still need to look at the condition of the electrical system, plumbing and sewage system, and review HVAC system. There are also multiple reviews on drawings and specifications. Chair Kunkel asked if Molzen Corbin can move from a four-month time frame to a two and half- or three-month-time frame. Vincent Payne stated they can commit to a two and half or three – month time frame. Commissioner Hitchcock moved to approve Molzen Corbin to proceed with the design for proposed terminal improvements with a time frame of two and half to three months for completion. Vice Chair Espiritu seconded. The voice vote was unanimous and the motion passed 4-0 with Commissioner Powell participating via GoToMeeting and Commissioner McDonald being absent. For the Record: Commissioner Shawn Powell left the meeting at 2:23PM. For the Record: Chair Kunkel returned back to Non-Action Items. E. NON-ACTION ITEMS 2) Air Center Operations Report A) Revenue / Expense Bobbi Thompson reported operating revenue / Expense as a Net income of $104,804.22, Revenue being $423, 947. 05 and Expenses $319,142.83. Without Grant 24 - 02 money included. Bobbi Thompson reported with Grant 24 - 02 money. Net income of $22,733.96, Revenue being $45,678.00 and Expenses$ 22,944.04. Jenna Lanfor stated the $45,678.00 is a reimbursement. B) Strategic Plan Update Bobbi Thompson presented the Strategic Plan Fourth Quarter Report, the task to review management structure, Director and Deputy Job descriptions and compensation is complete. The hiring process for the Air Center Director is moving forward with two interviews completed and a total of thirteen applicants to date. Conduct FBO Options analysis, Bobbi Thompson has met with Av Flight local and Av Flight Corporate. A presentation will be held at the January council meeting to speak on improvements on operations by the FBO. Forming Task Force to determine how to best leverage airport infrastructure is TBD. Develop Leasing policy and fees policy to be reviewed and approved by council, Bobbi Thompson is working with Hess Yntema to fine tune document to bring to the AAC. Work with Air Service to get a clear understanding of load factors, demographics and a possible marketing effort, Mr. Gary Foss will provide this update. Develop a community survey on existing airline service and encourage locals to use RIAC. The AAC is already aware of the problems, and this is part of the reason Gary Foss consulting on behalf of the city. C) Project List i. ADB Lighting not reported on. ii. Masterplan, Lochner Matt Tomasson reported the Masterplan is on a hold. As soon as there is some guidance on air race layout, ALP should be done within thirty days. Bobbi Thompson reports the race layout will be done early January. Chairman Kunkel questions if the completion date will be end of February, early March. Matt Tomasson agrees. Jenna Lanfor comments Roswell Air Center requested an extension from the New Mexico DOT to June, and the FED money is also extended till June of 2025. iii. SE Waterline, City Engineering Chairman Kunkel reports Luis Najar contacted him. It is stated to be at least sixty to ninety days behind on the project due to the city requirement for waterline repairs due to the flood. iv. BLM Loading Pit, Lochner NOA Contractor and the city contract will need to be signed and Lochner will be ready. This project is projected to take sixty days. Cost are within the budget adjustment, it is believed the BLM provided more funding. The contractor will possibly start in the middle of January. Lochner does not see any reason this project cannot be completed by fire season of 2025. v. MAP Apron Rehabilitation, Phase I, Lochner The NOA has been sent to the city, the project will hopefully get started in January or February. The funding is in place for schedule one phase one and part of schedule two. vi. BLM Taxiway, Lochner Mayor Jennings wrote a letter to the State Aviation department. The director from the State Aviation Dept. has been educated on the project by Lochner. Dan Murran with the state is expected to receive an amendment to the existing grant for the extra $1.7 million. Once the grant amendment is signed Lochner will begin the NOA. Lochner will monitor this project to try and make sure this happens before fire season, which begins in April. The small ramp will take forty-five days, while the big ramp will be a four-month project. By the January meeting Chair Kunkel is hoping Lochner has a good schedule to make all three things happen. vii. Grandstand Construction Matt Tomasson reported meeting with Sturdy Steel to discuss the final engineering drawings. The drawings are in concurrence, with the exception of the timing and media platform. Reno should get a confirmation of the location and layout of the platforms this week. Molzen Corbin is participating in how the graphic and utility survey. Construction should potentially begin in the time frame of January 1st to March 1st. Bobbi Thompson reports Molzen Corbin will come in to perform air and ground survey work to look at the drainage and get the precise survey information to build the apron piece, chip sealings and will include proceeding with the grandstand construction. Matt Tomasson reports the steel and aluminum will be manufactured off site, but the bleachers will be constructed on site. viii. Terminal Improvement, Molzen Corbin Mike Provine acknowledged the commitment to the earlier expedited schedule. Molzen Corbin will discuss with the city on getting the restroom bids as soon as possible. A concern is the lead time on the generator. Chair Kunkel agreed with Mike Provine the priority is the accommodation to the traveling public. ix. Electrical Vault; Lochner The electrical vault is on track to be operational January, Chair Kunkel reminded everyone this vault will replace the two vaults currently in use. x. Air Service Development, Gary Foss Gary Foss reported, ROW is on track for 92,400 roundtrip enplanements in 2024. 4% improvement to 2023. The facilities handled 19% more enplanements in 2022. August Outbound Load Factor was down 11 points year- over year, with an additional thirty flights operated this year. ROW average fares have been double digits higher than the national average for nine of the past fifteen years. For the first half of 2024, ROW had a 10% premium to the national average air fares. iii. Terminal Has damage to the floor and walls, mostly on the west side, all of the damage has been mitigated. It has been explained to have taken some of the worst damage alongside Hanger 84. iv. Hanger 84, Mac Rogers Damage to the floor and walls including the office spaces. Some damage was due to flooding and some was due to leaks. Quite a bit of the damage has been mitigated. There was a holdup due to asbestos abatement. v. Hanger 91, Mac Rogers Flooding on the first-floor office common space, flooding also in hanger A. The damage in the office floor has been mitigated. vii. Building 1166, Mac Rogers Minimal damage, roof leaks in a couple of places. viii. Building 1000, Mac Rogers Flood waters came into the lease space, there is 1000 sq ft of lease space. Mitigation has been completed. x. Building 732, 733, and 734 Mac Rogers All vacant. The flooring has been pulled out. xi. Building 1231, Mac Rogers There was no flood damage, it does have some roof leaks. ix. Hangar 1531, 1532, and 1533, Mac Rogers All sustained flood damage, and some drywall has been removed. Mac Rogers explains the goal of mitigation is to eliminate the chance of mold and get everything clean and damaged drywall removed, then come back and install new drywall. D. 2024 Flood Damage Report i. Railroad Spur, Jenna Lanfor Jenna Reports, Railroad spur is repaired and operational, completely fixed by Rusty spike. This project is completed. ii. Building 611, Jenna Lanfor Cleaned the area where the muddy water came in, no damage to drywall or anything significant. This project is mitigated and complete. 3) Air Center Operations Report, Jenna Lanfor a) Passenger Boarding October reports show 5937passanger boardings in 2024 vs. 3963 in 2023 November reports 5311 in 2024 vs 3491 in 2023. b) Airport Flight Operations October Reports 1990 operations in 2024 vs 1792 in 2023, November showing 1783 in 2024 vs 1601 in 2023. c) Aircraft Parking October Reports a slight decrease of 227 in 2024 vs 232 in 2023. d) 2023 wind damage claim Construction Update i. Hanger 84 Jenna Lanfor spoke to Scott Hayes the project manager from WWRC. This job is currently delayed, with the anticipation of being back on the project on Thursday. The following Monday will be starting the roofing and remainder of exterior work. A guarantee and commitment have been given Hanger 84 will be complete by the end of the calendar year. Jenna Lanfor strongly believes this will be done by December 31st. ii. Hanger 85 Is not predicted to be done until first quarter 2025. Will be encouraged to be completed by the end of February 2025. iii. Hanger 1083 Is not predicted to be done until first quarter in 2025. Will be encouraged to be completed by the end of February of 2025. 4. Airport Security Report, Don Fisher. a) Badge Accounts Receivable 946 individuals have been enrolled and gone through training. In excess of 85% of badge holders. On track to be completed by December 19th. b) Flood Recovery Update for perimeter fence. All of the gaps are repaired on the perimeter fence line. Now focusing attention on the erosion beneath the knee from the flooding. 5. Airfield Conditions Report, Omar Gonzalez a. Flood Recovery Update on Taxiways, Access Roads, and other Airport Operations The lights have been fixed or repaired, hangar ninety- one on kilo has been washed out. Regarding the access roads and the ramp, companies have been contacting and are currently waiting to receive a bid on the cost to repair the roads. Mike Garcia was spoken to in regards to the ramp area. 6) Air Center Property Report, Michelle Sanchez a. Vacant Property Report Michelle reported 20 vacant properties. b. Vacant Property Report Pictures of the outside of the building have been sent to LoopNet. Two hits have been received since beginning LoopNet. c. Lease Summary Report Michelle Reported upcoming leases, AeroDesign has been sent their new lease, Summit has been sent to city, Carlton Walker has been sent to city, Trans Aero is being worked on, Mr. Wadsworth has been sent to city. Regarding Building 92 a draft has been sent to Ron Wolf to look over, at the time of the meeting there has been no response. 7) NCAR Update, Mike Espiritu The team that is coming to fly the race course in October is now coming in January. Marketing is well underway. The air races will need about twelve hundred to two thousand volunteers for sanitation, food/ beverage, and security, to name a few. To volunteer he directed everyone to chavescounty.net. There is a 2025 tab in red. Vice Chair Espiritu explained they are still figuring out the duties of volunteers. Riza handles the stem program for the event. Riza predicts Roswell to have a very large event. I Public Participation Sue Critz presented herself as an author and previously a flight instructor, who is interested in World War structures. She identified 14 structures in Roswell. During research she became aware on silo 2 and silo 12, accidents that resulted in the deaths of 8 construction workers. She would like to donate and place a marble monument four to five feet tall at the Roswell Airport. She is hoping to dedicate this monument on February 16, 2025 at 1:30PM in dedication to six of those men who died at silo 2. Chair Kunkel would like to place this as an action item for next meeting. G. Commissions Comments for future agenda items. No comments. H. Reports/ Announcements – Members, Council, Staff. Mike Espiritu made a comment thanking Bobbi Thompson and team, mentioning he looks forward to her work with the new Director. J. Adjourn Mike Espiritu moved to adjourn the meeting and Commissioner Hitchcock seconded. The voice vote was unanimous and passed 3-0 with Commissioner McDonald and Commissioner Powell being absent. The meeting was adjourned at 4:42PM.