Cemetery Board

Minutes of Meeting July 17, 2012 The Advisory Cemetery Board of Roswell convened its meeting on Tuesday, July 17, 2012 at 4:03 P.M. in the offices at South Park Cemetery. Special guests in attendance were Mrs. Stacye Hunter, Assistant City Manager, Ms. Corrie Darr, Assistant to the City Attorney and Mrs. Catalina Perez. Mrs. Barbara Patterson, City Attorney and Mrs. Jeanne Corn-Best, City Council Liaison were absent. Ms. Chance noted that the open meetings resolution had been complied with. Ms. Morrison was asked to call the roll. Ms. Myrline Chance, Mr. Jake Trujillo, Mrs. Rita Kane-Doerhoefer, Mr. George Stapp and Mrs. Joanne Rose were present. Mrs. Terry Mitzel was absent. The approval of the agenda for this meeting was discussed. Ms. Chance asked to move item #8 (Public Participation on Non Agenda Items) up after item #4 (Public Participation on Agenda Items). Mr. Trujillo made a motion to approve the agenda with the requested item change. Mrs. Doerhoefer seconded the motion. Everyone voted in favor. The approval of the minutes from the last Board meeting (6-19-2012) were discussed. Mr. Trujillo made a motion to approve the minutes. Mrs. Doerhoefer seconded the motion. Everyone voted in favor. No Public Participation on Agenda Items. Under the change of the Agenda noted above, Mrs. Perez asked to speak before the Board. She requested from the Board the permission to plant either a tree or bush by her husband’s grave. She also asked to place grass on the grave. Discussion was held and Mr. Kirk, Cemetery Sexton, stated the request to plant grass on a grave had been previously approved and he had no objection to that part of the request. The tree, however, would be a problem for mowing and other equipment to be able to get into the grave areas. Further discussion was held and Mrs. Perez stated if she was to able to put grass out she would withdraw her request for the tree. It was a consensus of everyone present to allow her to plant grass on her husband’s grave. Under the Sexton’s Report, Mr. Kirk reported there were 21 funerals in June, and 15 so far in July. Mr. Kirk also gave the annual report. There were 347 burials during FY 2012 (July 2011 thru June 2012). Of that 240 were Adults; 2 Adult Disinter/Reinters; 8 Babies; 1 Child Disinter and 96 Cremains. The next item - Mr. Kirk was asked about the vandalism. He stated it had slowed down for now, however, he figures it’s not over.  The last item - Mr. Kirk advised the Board the Water Department had been in the Cemetery replacing the back flow preventor up at the well house. It had been determined this needed to be done because of possible water contamination. Under Old Business, Ms. Chance stated she had attended the July Buildings & Lands meeting. The committee stated they had inadvertently left the cemetery items off their agenda. However they did give her an update. Smith Engineering was selected to do the design plans for the veteran’s area. Mr. Kirk stated he had gotten 2 different designs from Mr. Eldridge. One design was for the graves to have grass and the second one was designed to have gravel instead of grass. On the east gate - they did not have the results of the recent traffic survey, but it was decided another survey would be done after school started. Under New Business, Ms. Chance stated she needed a nominating committee to select the new officers. Discussion was held and Mrs. Doerhoefer asked about a getting a new list of the board members. Ms. Morrison stated she could obtain a copy from Sharon Coll, the Mayor’s secretary. So further discussion was held and Mrs. Doerhoefer stated she would serve on the committee. It was then asked how many people should be on this committee. Ms. Morrison stated there should be at least two. Mr. Stapp then stated he would also serve on the committee. Ms. Chance asked the committee to come up with a slate of officers and present them at the next Board meeting. Ms. Chance advised the Board, the next scheduled meeting date would be August 21, 2012 at 4 P.M. There being no further business to come before the Board, Mr. Trujillo made a motion to adjourn. Mr. Stapp seconded the motion. The Board adjourned 5:10 P.M. Respectfully submitted, R. Myrline Chance President 2