Cemetery Board

Minutes of Meeting October 16, 2012 The Advisory Cemetery Board of Roswell convened its meeting on Tuesday, October 16, 2012 at 4:00 P.M. in the offices at South Park Cemetery. Special guests in attendance were Mrs. Stacye Hunter, Assistant City Manager and Senator Tim Jennings. Mrs. Barbara Patterson, City Attorney and Mrs. Jeanne Corn-Best, City Council Liaison were absent. Ms. Chance noted the open meetings resolution had been complied with. Ms. Morrison was asked to call the roll. Ms. Myrline Chance, Mr. Jake Trujillo, Mr. George Stapp, Mrs. Terry Mitzel and Mrs. Rita Kane-Doerhoefer were present. Mrs. Joanne Rose arrived at 4:10 P.M. The approval of the agenda for this meeting was discussed. Mr. Trujillo made a motion to approve the agenda as presented. Mr. Stapp seconded the motion. Everyone voted in favor. The approval of the minutes from the last Board meeting (9-18-2012) were discussed. Mr. Stapp made a motion to approve the minutes. Mr. Trujillo seconded the motion. Everyone voted in favor. No Public Participation on Agenda Items. Under the Sexton’s Report, Mr. Kirk reported there were 26 funerals in September, and 16 as of today’s meeting and by Friday October 19th we would have 22. The next item, the gate closing signage. Ruben Esquivel, Cemetery Supervisor, spoke with the City’s sign shop again and they determined they could make a 4 X 4 sign which would state the east gate would be permanently closed January 1, 2013. A second sign would be placed on the east gate stating to use the west gate to enter and exit the cemetery. Also a sign would be made for the west gate closure times. The signs for permanent closure were made shortly after last month’s meeting and placed at both gates. The entrance/exit signs and the west gate closing times were also done and will be placed when we leave for the New Year’s holiday. Under Old Business, Mrs. Doerhoefer presented the Cemetery Tour schedule. At 5:30 PM, Friday, October 19th a dress rehearsal, 4 PM, 4:30 PM, 5 PM, 5:30 PM and 6 PM on Saturday for the public tours. The 6:30 PM tour was cancelled due to darkness. It’s going to be a great event, but the tours are filling up quickly. Senator Jennings made a few comments. He was pleased with the work the cemetery staff has been doing on the grounds. He was proud to see a veteran’s area for our local veterans but the already established cemetery was needing attention. New trees were very much needed for the west side as well as roads. He stated to the Sexton there were some trees in the older sections that needed attention. Mr. Kirk said he would see to it. He also stated his opposition to the east gate closure. He felt the cemetery should have another gate coming in from the south. Ms. Chance asked Ms. Morrison to place these comments into the minutes. Ms. Chance advised the Board, the next scheduled meeting date would be November 20, 2012 at 4 P.M. Discussion was held on the meeting dates for November and December. As these meeting dates are so close to the Thanksgiving and Christmas holidays, Mrs. Doerhoefer made a motion to vacate both meetings, but if something came up that needed attention, the President could call a meeting. Mr. Stapp seconded the motion. Everyone voted in favor. There being no further business to come before the Board, Mr. Stapp made a motion to adjourn. Mrs. Rose seconded the motion. The Board adjourned at 5 P.M. Respectfully submitted, R. Myrline Chance President 2