Cemetery Board

City of Roswell Cemetery Board Tuesday, October 21, 2014 South Park Cemetery Conference Room Committee Members Present: Jake Trujillo, President Jack Ferguson, Vice President Rita Kane-Doerhoefer, Secretary Tommy Weathers, Member Committee Members Absent: None Other Elected Officials Present: None Staff Present: Mike Kirk, Cemetery Sexton Dena Flores, Cemetery Bookkeeper Others Present: Randal Seyler Larry Connolly Gabriel Casaus The meeting was called to order at 4:00 p.m. by President, Jake Trujillo. Committee members Trujillo, Ferguson, Kane-Doerhoefer, and Weathers were present. It was announced by Ms. Kane-Doerhoefer that Mr. Wooley had resigned from the Cemetery Board. Mr. Ferguson moved to approve the agenda as presented. Mr. Weathers was the second. A voice vote was unanimous and the motion carried. Ms. Kane-Doerhoefer moved to approve the September 16, 2014 minutes. Mr. Ferguson was the second. A voice vote was unanimous and the motion carried. Public Participation on Agenda Items: None Sexton’s Report: Sexton Kirk reported there were a total of 27 interments for the month of September. As of October 21, 2014 there had been 14 interments with four more scheduled throughout the rest of the week. Sexton Kirk also stated that Block 70 in the new section had been completed, and the Grounds Supervisor, Ruben Esquivel would continue to work on the completion of Block 71. The public will be able to purchase spaces in the new sections sometime in the near future. Bookkeeper’s Report: Ms. Flores reported there had been a total of 12 spaces sold, and two contracts that had been paid off as of October 21, 2014. Ms. Flores mentioned that out of the 12 spaces sold, six of them were placed on new contracts. Regular Items: A) Discussion of the General McBride Veteran’s Cemetery Rules and Regulations Ms. Kane-Doerhoefer made the motion to approve the General McBride Veteran’s Cemetery Rules and Regulations as presented. Mr. Ferguson was the second. A voice vote was unanimous and the motion carried. Ms. Kane-Doerhoefer stated she would try to get the approved General McBride Veteran’s Cemetery Rules and Regulations to be added to the agenda for the Buildings and Lands meeting scheduled for Monday, October 27, 2014. B) Discussion regarding the approval of the new term limits at the Buildings and Lands Meeting. Ms. Kane-Doerhoefer mentioned to the cemetery board that the Buildings and Lands meeting in September had been cancelled. Ms. Kane-Doerhoefer stated she would try to get the approved term limits that were discussed at the last cemetery board meeting to be added to the agenda for the Buildings and Lands meeting scheduled for Monday, October 27, 2014. Old Business: None New Business: Mr. Weathers brought up his concerns with regards to the attendance rules in the bylaws. Ms. Kane-Doerhoefer stated that the bylaws state “Any Board Member failing to attend three (3) consecutive meetings without just cause shall be replaced”. The board members agreed that all should be in attendance unless there is “just cause”, as stated in the bylaws. Public Participation on Non-Agenda Items: None Next Meeting Date: It was discussed that there would be no meetings scheduled for the months of November and December, 2014. If items needed to be discussed it would be done so by email, or if necessary, a meeting would be scheduled. The next scheduled meeting will be January 20, 2015 at 4:00 p.m. Adjourn: The meeting adjourned at 4:23 p.m.