Cemetery Board

ROSWELL SOUTH PARK CEMETERY BOARD AGENDA- AMENDED Tuesday, March 17, 2015 at 4:00 p.m. CONFERENCE ROOM at South Park Cemetery 3101 S. Main Street A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of the Minutes 1. Consider approval of the February 17, 2015 minutes. E. Public Participation on Agenda Items F. Sexton’s Report G. Bookkeeper’s Report H. Regular Items 2. Discussion regarding the State Statute and Regulations I. Old Business 3. Update regarding the General Douglas McBride Veteran’s Cemetery J. New Business 4. Discussion on Cemetery Operations 5. Discussion on current cost of plots K. Public Participation on Non-Agenda Items L. Adjourn Next Meeting: April 21, 2015 Notice of this meeting have been given to the public in compliance with Sections 10-15-1 through Section 10-15-4 NMSA 1978 and Resolution 14-36 If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 3/12/2015  Minutes of the Cemetery Board Meeting February 17, 2015 REGULAR MEETING 4:00 P.M. CALL TO ORDER AND WELCOME- The regular meeting of the Cemetery Board was called to order at 4:00 p.m. by President Jake Trujillo. ROLL CALL Those present: President Jake Trujillo, Vice President Jack Ferguson, Secretary Rita Kane-Doerhoefer, Board Member Tommy Weathers, and Board Member Jim Bloodhart. Staff present included Cemetery Supervisor Ruben Esquivel, Cemetery Bookkeeper Dena Flores, and Parks and Recreation Clerk Lisa Rosales. APPROVAL OF AGENDA Mr. Bloodhart moved to approve the agenda as presented. Mr. Ferguson was the second. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES Mr. Ferguson moved to approve the minutes of the January 20, 2015 meeting. Mr. Weathers was the second. A voice vote was unanimous and the motion passed. PUBLIC PARTICIPATION OF AGENDA ITEMS None SEXTON’S REPORT Cemetery Supervisor Ruben Esquivel reported that as of February 17, 2015 there had been twenty interments at South Park Cemetery with seven more scheduled throughout the rest of the week. The General Douglas McBride Veteran’s Cemetery had three interments as of February 17, 2015 with one scheduled for the rest of the week. President Jake Trujillo asked Mr. Esquivel if he would update the Cemetery Board at the next meeting with the number of Veterans that have been interred at the General Douglas McBride Veteran’s Cemetery. BOOKKEEPER’S REPORT Cemetery Bookkeeper Dena Flores reported that as of February 17, 2015 there had been eighteen spaces purchased, six contracts paid off, and one new contract started. Ms. Flores mentioned to the board that February 27, 2015 would be her last day at South Park Cemetery. A few of the Board Members voiced their concerns regarding the replacement of Ms. Flores. REGULAR ITEMS 2. Discussion regarding the two Cemetery Board Members whose terms will expire in April 2015 Secretary Rita Kane-Doerhoefer informed the Cemetery Board that she and Vice President Jack Ferguson’s terms would expire in April 2015. Ms. Kane-Doerhoefer explained her job functions as the Secretary of the Cemetery Board so that the other Board Members would have an idea of what the Secretary position entails. 3. Discussion for the possible preparation of a new block for future cremation spaces Cemetery Supervisor Ruben Esquivel informed the Cemetery Board Members that South Park Cemetery currently has eighty-three cremation spaces left within Block 58. Mr. Esquivel would like to start the preparation of a new cremation block in the near future to ensure that South Park Cemetery continues to have spaces for future use. OLD BUSINESS 4. Update regarding the General Douglas McBride Veteran’s Cemetery Cemetery Board Member Jim Bloodhart gave his update in regards to the master plan at the General Douglas McBride Veteran’s Cemetery. Mr. Bloodhart stated that some changes have been made to the current plans already. The gazebo would be moved closer to the flags and it would be a six-sided structure. Due to expenses, the decision was made to forgo the columbariums around the columns but the addition of columbariums are still in the plans. The wall that would have been behind the gazebo will now be replaced by greenery. Mr. Bloodhart also stated there is discussion regarding having a cremation location for services animals at the General Douglas McBride Veteran’s Cemetery. This addition is still in talks, and nothing has been decided as of yet. Mr. Weathers wanted to ensure all future and current changes have been approved by the City of Roswell, and Mr. Bloodhart assured him both sides are working together to get the projects completed. Ms. Kane-Doerhoefer asked how long before the gazebo project would be completed, and Mr. Bloodhart stated that it should be only months before it would be completed and ready for use at services. It was stated that South Park Cemetery would be allowed to use the gazebo for their services as well. New Business None Public Participation on Non-Agenda Items Mr. Gary Hardwick discussed his interest in joining the Cemetery Board as well as his qualifications. ADJOURN President Jake Trujillo adjourned the meeting at 4:47 p.m. The next scheduled meeting will be March 17, 2015.