City Council

SPECIAL MEETING CITY OF ROSWELL COUNCIL - AGENDA TUESDAY, MARCH 18, 2025, at 3:00 p.m. CITY HALL- COUNCIL CHAMBER 425 N. Richardson Ave. Roswell, New Mexico 88201 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution No. 24-23. Except for emergency matters, the City Council shall take action only on the specific items listed on the Agenda. MARCH 18, 2025 MAYOR - Timothy Z. Jennings 3:00 p.m. Ward 1 Ward II Ward III Ward IV Ward V Cristina A. Arnold Juliana Halvorson Edward L. Heldenbrand Robert B. Corn Angela G. Moore Juan Oropesa Will Cavin Christopher Cortez Darrell Johnson Carlos Marrujo Jr. WELCOME! We are very glad you have joined us for the Roswell City Council meeting. If you wish to speak, please sign up at the podium before 3:00 p.m. In compliance with Resolution 24-23, all matters listed under Consent Items/Consent Agenda are considered routine by the City Council and will be approved by one motion. There will be no separate discussion on these items. If any member of the council desires to discuss the matter, that item will be removed from the consent agenda and will be considered separately. Any item approved as part of the consent agenda is not an agenda item for the purpose of public participation. The Council is pleased to hear relevant comments; however, a 3-minute limit is set in accordance with Resolution 17-65 (Governing Body Rules of Order). Large groups are asked to name a spokesperson. Robert's Rules of Order govern the conduct of the meeting. "THANK YOU" for participating in your City Government. OP E N IN G C E R E MON IE S Call to Order by Presiding Officer Roll Call & Determination of Quorum A P P R OV A L OF T H E A GE N D A P U B LIC P A R T IC IP A T ION ON A GE N D A IT E MS R E GU LA R IT E MS 1. Resolution 25-15: adoption of Resolution 25-15 for application through the New Mexico Finance Authority in the amount of up to $100,000.00 for a Critical Hydrant Issue Management Plan to reconcile the locations of all the hydrants, input into GIS System, test water flows and identify work needed at each hydrant. (Halvorson/Chavez/Prichard) 2. Resolution 25-16: Accepting a Deed of Release for Land at the Roswell Air Center via resolution for land sold under Ordinance 24-04 for modular home construction. (Halvorson/Yntema A D JOU R N ME N T If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575- 624-6700 if a summary of another type of accessible format is needed. Please join my meeting from your computer, tablet or smartphone. https://meet.goto.com/554948949 You can also dial in using your phone. Access Code: 554-948-949 United States: +1 (224) 501-3412 Get the app now and be ready when your first meeting starts: https://meet.goto.com/install Printed and posted: Friday, March 14, 2025 Special City Council 1 of 12 Roswell, NM  R OS W E L L N E W ME X IC O A GE N D A IT E M A B S T R A C T S p e ci a l C o u n ci l Me e ti n g 1. Meeting Date: 03/18/2025 COMMITTEE: N/A CONTACT: Amalia Martinez CHAIR: Mayor Pro Tem ACTION REQUESTED: Resolution 25-15: adoption of Resolution 25-15 for application through the New Mexico Finance Authority in the amount of up to $100,000.00 for a Critical Hydrant Issue Management Plan to reconcile the locations of all the hydrants, input into GIS System, test water flows and identify work needed at each hydrant. (Halvorson/Chavez/Prichard) BACKGROUND: In i ti a te d b y: F i re C h i e f S te ve C h a ve z The Roswell Fire Department seeks to submit an application to the New Mexico Finance Authority for the purpose to fund a Critical Hydrant Issue Management Plan and providing professional services from Waterway of New Mexico for hydrant inspections and maintenance. The document serves as a comprehensive fire hydrant evaluation, addressing a thorough examination of the hydrant's exterior to identify any signs of damage or wear, which can compromise the hydrant's integrity and functionality. Waterway of New Mexico will provide the professional service to inspect all fire hydrants and maintenance needed. Initial inspection and maintenance for every fire hydrant utilized by the Roswell Fire Department. Subsequent years for maintenance - 20% of fire hydrants will be inspected and maintained and placed on a 5-year rotation for maintenance and inspections. FINANCIAL CONSIDERATION The application to NMFA has the potential to fund up to $100,000.00 towards the Critical Hydrant Issue Planning document. The remainder of the funds will come from the Roswell Fire Department's fire protection fund and Water Departments Maintenance and Transmission GL No. 53004354-654830. A budget adjustment is not required to cover the costs totaling $127,942.20. LEGAL REVIEW: No legal review is required at this time. BOARD AND COMMITTEE ACTION: This item was not brought to a board or a committee. Recommended by Mayor Jennings. STAFF RECOMMENDATION: Proceed as presented. Attachments LGBMS Quarterly Reporting Recap - FY25 Q2 Waterway Estimate No. 3825 Special City Council 2 of 12 Roswell, NM  Quarterly Reporting Recap - FY2025 Q2 - Roswell (City) - Approved - Printed from LGBMS on 2025-03-10 16:48:06 State of New Mexico Local Government Budget Management System (LGBMS) Report Recap - Roswell (City) - FY2025 Q2 Printed from LGBMS on 2025-03-10 16:48:06 Fund Cash Investments Revenues Transfers Expenditures Adjustments Balance Reserve Adjusted Balance 11000 General Operating Fund 2,173,855.00 21,767,072.24 22,153,861.82 -563,207.00 28,459,689.78 -511,321.77 16,560,570.51 2,371,640.82 14,188,929.69 20100 Corrections 42,222.00 0.00 0.00 214,606.00 112,321.06 0.40 144,507.34 0.00 144,507.34 20600 Emergency Medical Services 47,662.00 0.00 148,000.00 0.00 4,613.70 -0.79 191,047.51 0.00 191,047.51 20900 Fire Protection 440,424.00 0.00 547,546.02 0.00 678,915.48 165.56 309,220.10 0.00 309,220.10 21100 Law Enforcement Protection 129,408.00 0.00 222,500.00 0.00 227,159.65 53,999.57 178,747.92 0.00 178,747.92 21221 Law of FY24 Recruitment- 137,797.00 0.00 0.00 0.00 137,797.08 0.08 0.00 0.00 0.00 LER-(YEAR 2) Special City Council 21400 Lodgers' Tax 2,001,690.00 0.00 1,384,208.39 0.00 1,021,095.17 6.42 2,364,809.64 0.00 2,364,809.64 21600 Municipal Street 3,280,189.00 0.00 8,729,965.94 0.00 7,705,547.26 70,425.59 4,375,033.27 0.00 4,375,033.27 21700 Recreation 3,016,258.00 0.00 2,561,735.37 0.00 1,260,314.84 10,730.29 4,328,408.82 0.00 4,328,408.82 26000 American Rescue Plan Act 7,476,707.00 0.00 0.00 0.00 0.00 -0.14 7,476,706.86 0.00 7,476,706.86 28000 Cannabis Regulation Act 74,635.00 0.00 134,655.90 0.00 4,039.68 -0.46 205,250.76 0.00 205,250.76 3 of 12 29900 Other Special Revenue 1,376,351.00 0.00 1,023,729.91 0.00 1,151,938.88 -0.24 1,248,141.79 0.00 1,248,141.79 30100 Bond Proceeds Project 3,575.00 0.00 3.29 0.00 0.00 0.84 3,579.13 0.00 3,579.13 40200 GRT Revenue Bond Debt Service 960,236.00 0.00 678,882.95 348,601.00 1,419,383.03 -0.47 568,336.45 0.00 568,336.45 50100 Water Enterprise 7,291,116.00 3,109,581.75 15,984,332.42 0.00 6,806,257.59 -2,447,473.79 17,131,298.79 0.00 17,131,298.79 50200 Solid Waste Enterprise 2,265,521.00 3,109,581.75 5,155,911.04 0.00 3,537,995.13 -2,060,658.42 4,932,360.24 0.00 4,932,360.24 50400 Airport Enterprise 4,513,121.00 3,109,581.75 9,784,641.79 0.00 3,010,264.45 -1,153,472.20 13,243,607.89 0.00 13,243,607.89 50500 Ambulance Enterprise 1,334,018.00 0.00 4,317,408.26 0.00 855,404.52 -0.60 4,796,021.14 0.00 4,796,021.14 50600 Cemetery Enterprise 2,446,492.00 0.00 184,472.36 0.00 392,124.01 -0.61 2,238,839.74 0.00 2,238,839.74 79900 Other Trust & Agency 1,299,722.00 0.00 0.00 0.00 0.00 695,728.37 1,995,450.37 0.00 1,995,450.37 Totals 40,310,999.00 31,095,817.49 73,011,855.46 0.00 56,784,861.31 -5,341,872.37 82,291,938.27 2,371,640.82 79,920,297.45 Roswell, NM 1/1 Powered by TCPDF (www.tcpdf.org)  Waterway of New Mexico LLC Estimate 1182 PO Box Moriarty, NM 87035 USA +15058005298 ahenry@waterwayinc.com www.waterwayinc.com ADDRESS Roswell Fire Department 200 S Richardson Ave Roswell, NM 88203 ESTIMATE # DATE 3825 01/15/2025 ACTIVITY SERVICE QTY RATE AMOUNT Hydrants Inspection Hydrants are inspected and flowed to insure 1,956 60.60 118,533.60T and Maintenance proper functionality, GPM testing is also Package performed on each hydrant according to NFPA 291 standards. Lubing/oiling the bonnet and anti-seizing each hydrant port is included in maintenance and inspections. SUBTOTAL 118,533.60 TAX 9,408.60 TOTAL $127,942.20 Accepted By Accepted Date Special City Council 4 of 12 Thank you for your business! Roswell, NM  R OS W E L L N E W ME X IC O A GE N D A IT E M A B S T R A C T S p e ci a l C o u n ci l Me e ti n g 2. Meeting Date: 03/18/2025 COMMITTEE: N/A CONTACT: Hessel Yntema CHAIR: Mayor Pro Tem ACTION REQUESTED: Resolution 25-16: Accepting a Deed of Release for Land at the Roswell Air Center via resolution for land sold under Ordinance 24-04 for modular home construction. (Halvorson/Yntema BACKGROUND: In i ti a te d b y: L e g a l / A i rp o rt Ordinance 24-04 provided for the sale of approximately 45 acres of land to a modular home manufacturer at the old millennium bus site. FAA has granted the Release necessary to sell the land. As an administrative matter, the FAA requests a Resolution accepting the Deed of Release. Ordinance 24-04 already allows for the acceptance of the release FINANCIAL CONSIDERATION N/A LEGAL REVIEW: Legally Sufficient. Acceptance is required per Ordinance 24-04. BOARD AND COMMITTEE ACTION: Direct from Mayor Jennings. STAFF RECOMMENDATION: Staff supports this resolution. Attachments Resolution 25-16 Accepting Deed of Release 45 acres Exhibit A - Deed of Release Special City Council 5 of 12 Roswell, NM  RESOLUTION 25-16 ACCEPTING A DEED OF RELEASE FOR LAND AT THE ROSWELL AIR CENTER WHEREAS, Pursuant to Ordinance 24-04, the City of Roswell entered into an agreement to sell 45.23 acres of airport land located in the Roswell Air Center, and WHEREAS, this land was subject to an indenture dated January 24, 1968, pursuant to the authority contained in the provisions of the Federal Property and Administrative Services Act of 1949, and the Surplus Property Act of 1944, as amended, and regulations and orders promulgated thereunder, and WHEREAS, as part of the sale process, the City requested a release of the land in question from the Federal Aviation Administration in accordance with the provisions of Federal Aviation Administration (FAA) Order 5190.6B, and WHEREAS, the FAA determined that the land in question was not needed for present or foreseeable airport purposes and such release will not materially or adversely affect the use, operation, or maintenance of the airport, and thus released the land. NOW, THEREFORE, BE IT HEARBY RESOLVED BY THIS GOVERNING BODY, As provided under Ordinance 24-4, the City of Roswell gratefully receives and accepts the Deed of Release attached hereto as Exhibit A. PASSED, ADOPTED, SIGNED, and APPROVED the ______ day of _________________, 2025. CITY SEAL _____________________________ Timothy Jennings, Mayor ATTEST: ______________________ Amalia Martinez, City Clerk Special City Council 6 of 12 Roswell, NM Special City Council 7 of 12 Roswell, NM Special City Council 8 of 12 Roswell, NM Special City Council 9 of 12 Roswell, NM Special City Council 10 of 12 Roswell, NM Special City Council 11 of 12 Roswell, NM Special City Council 12 of 12 Roswell, NM