Finance Committee

City of Roswell Finance Committee Thursday, October 2, 2014 8:00 a.m. City Hall Conference Room Committee Members present: Caleb Grant, Chairman Art Sandoval, Councilor Jason Perry, Councilor Committee Members absent: None Other Elected Officials present: Mayor Kintigh Staff Present: Larry Fry Monica Garcia Tim Williams William Brown Joe Peeples Sharon Coll Art Torrez Jennifer Brady Devin Graham Jetta Miles Sylvia Casarez Others Present: Larry Connelly The meeting was called to order at 8:02 a.m. by Chairman Grant. Committee members Caleb Grant and Art Sandoval were present, with Councilor Perry was conferenced in by phone which represented a quorum. Councilor Sandoval moved to approve the minutes from September 4 & 9, 2014, Councilor Perry seconded, a voice vote was unanimous and the motion carried. Councilor Grant asked Mr. Fry about the DWI ads that had been discussed at the previous meeting. Mr. Fry stated he was still working on getting this done. Councilor Sandoval move to approve the agenda listing each item. Councilor Perry seconded, a voice vote was unanimous and the motion carried. Regular Items: 1 1. Resolution No. 14-45 – ICIP Aersale Hanger Mayor Kintigh spoke on behalf of the resolution which would be promoting economic development through the expansion of aviation maintenance. The mayor spoke of the fact that this project was not added on the ICIP list. Larry Fry spoke let the committee know that the project could be added to the ICIP list. After further discussion Councilor Sandoval moved to recommend too full City Council Resolution No. 14-45 ICIP Aersale Hanger. Councilor Perry seconded, a voice vote was unanimous and the motion was carried. 2. Resolution No. 14-46 A resolution directing the City of Roswell Human Resources Department to implement a Veterans Initiative Policy for the Purpose of Increasing Opportunities for Veterans to Obtain City Employment Jetta Miles, Human Resources Director, spoke on behalf of the resolution of implementing certain criteria for Veterans when applying for jobs with the City of Roswell. After further discussion Councilor Sandoval moved to recommend to full City Council Resolution No. 14-46 a Resolution directing the City of Roswell Human Resources Department to implement a Veterans intiative policy for the purpose of increasing opportunities for Veterans to obtain City employment. Councilor Perry seconded, a voice vote was unanimous and the motion was carried. 3. Audited Lodger’s Tax for the Period Between January 1, 2013 to December 31, 2013 Councilor Grant spoke about the audit performed for Lodger’s tax collection and reminded the committee that the previously had discussed the audit. The committee needs to approve the audit. Councilor Sandoval moved to approve the audit, Councilor Perry seconded, a voice vote was unanimous and the motion was carried. 4. Lodger’s Tax Funding Request – Roswell North Entry Sign Mr. Fry spoke on behalf of the Roswell north entry sign and the need to repair it. Councilor Grant asked about all entry signs at all directions coming into Roswell and in what kind of shape the signs were in. He would hope to get all the signs repaired as a group instead of trying to band aide the north entry side. After further discussion the Committee decided to look at other options to repairs. Other Business/Non-Action Items/Reports: 1.Airport – Reallocating Funds for Roof Repairs – Jennifer Brady Ms. Brady spoke on behalf of the airport reallocation of funds for roof repairs. This would be simply moving funds from the airport budget to cover the cost to repair several buildings at the airport that need repairs to the roofs. Mr. Fry let the Committee know that he has the authority to reallocate the 2 funds but wanted the Finance Committee to be aware of the issues when they arise. Councilor Grant would like to continue these items presented to Committee in the future. 2.Update on the Classification and Compensation Study performed in March 2014 – Jetta Miles Ms. Miles updated the Committee on the Classification and Compensation Study. She and Mr. Fry had meant with the company that performed the study. They hope to have the job descriptions soon. 3.Parks & Rec – Reallocating Funds for Software – Tim Williams Mr. Williams presented the need for reallocating funds to add software to recreation. Damian presented to the Committee how the software would be used to help the reaction department. 4.Update Website, Email, and Other IT Information – Larry Alsup Mr. Alsup spoke of issues to the Committee with the City’s Website and email system. Ms. Garcia spoke of issues with Click2Gov, as well as other members of the IT Task Force. There was also discussion of the City Councilor Chambers and about adding speakers to the Chambers. Ms. Garcia did not add the Director’s report to the agenda but went over Gross Receipts Tax and Lodgers Tax and Convention Fee dollars collected from the previous month. She also did a presentation of industries driving the Gross Receipts Tax. There was also a brief discussion of the hold harmless. Meeting adjourned at 9:11 a.m. 3