Finance Committee

City of Roswell Finance Committee Thursday, November 6, 2014 8:00 a.m. City Hall Conference Room Committee Members present: Caleb Grant, Chairman Jason Perry, Councilor Committee Members absent: Art Sandoval Other Elected Officials present: None Staff Present: Larry Fry Monica Garcia Tim Williams Michael Hall Michael Mayes Toni Reeves Deanna Garcia Rhonda Wilson Others Present: Larry Connelly The meeting was called to order at 8:04 a.m. by Chairman Grant. Committee members Caleb Grant and Jason Perry were present, with Councilor Sandoval absent. Councilor Perry moved to approve the agenda, Councilor Grant seconded and the motion passes. Councilor Perry moved to approve the minutes from October 2 & 9, 2014, with one amendment to the October 9 minutes. Councilor Grant seconded and the motion passes. Regular Items: 1. Fixed Asset Inventory Certification Toni Reeves, budget supervisor presented the fixed asset inventory to the committee. She talked about having to certify the correctness of the asset inventory stemming from an audit finding in the previous years that included not having the inventory certified by the governing body of the City. She went on to talk about how the information is gathered and how each department is responsible for inventorying their departments. Each department will receive a list of their assets and they must sign to the correctness of the inventory. Toni explained that two departments are still needed to turn in their department lists, transit and the garage. Chairmen Grant noted that he would not vote since the information was not complete. Councilor Perry asked if we could hold a special meeting the following week so that the inventory would be complete. Larry Fry spoke about the changes over the years with Gasby 34 changing the rules of the asset inventory. After further discussing the committee decided to hold a special finance meeting next week so that the departments are finished and we are sure to correctness of the inventory. Other Business/Non-Action Items/Reports: 1 1. Open.Gov Presentation – Mike Pinkel We were unable to present the presentation due to technical difficulties. This presentation included a conference call and we could not reach the other party. 2. Director’s Report Ms. Garcia went over the director’s report, reporting on the gross receipts and lodgers tax and room fee collections for the month. Reorganization Museum, Michael Hall presented ideas on employee reorganization in his department. Since arriving as Executive Director of the Museum the Assistant Director resigned thus prompting the discussing of reallocating funds since he feels the position does not need to be filled at this time. Chairmen Grant thanked Mr. Hall for sharing his visions and said with the new City Manager arriving in another week this would be a discussion for him. He also stated that he welcomes this kind of information coming before the Finance Committee. Reorganization Parks & Rec, Tim Williams presented ideas on employee reorganization in his department. Ms. Garcia updated the committee on Municipal Court’s move and the cost thus far. Ms. Wilson updated the committee on the City’s accounts receivable. Meeting adjourned at 9:05 a.m. 2