Finance Committee

Special Finance Committee Meeting Held in the Conference Room at City Hall May 21, 2015 at 4:00 p.m. Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 14-36 ROLL CALL The meeting convened with Chairman Grant presiding and Councilors Henderson, Perry and Sandoval being present. Staff present: Sharon Coll, Mayor Kintigh, Louis Najar, Monica Garcia, Phillip Smith, Mike Mathews, Jeff Bechtel, Steve Miko, Steve Polasek, Jennifer Brady, Devin Graham, Toni Reeves and Deanna Garcia. APPROVAL OF AGENDA Councilor Perry moved to approve the May 21, 2015 Special Finance Committee meeting agenda. Councilor Sandoval was the second. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES Councilor Perry moved to approve the April 29, 2015, Special Finance Committee meeting minutes. Councilor Sandoval was the second. A voice vote was unanimous and the motion passed. REGULAR ITEMS Resolution No. 15-31 – Adopting & Approving a Preliminary Budget for the City of Roswell for fiscal year ending June 30, 2016. Mr. Polasek gave a presentation on Resolution No. 15-31 – Adopting and approving a preliminary budget for the City of Roswell for fiscal year ending June 30, 2016. The overview of the presentation was as follows: budget assumptions, budget process, major fund overview, revenues vs. expenditures, budget detail highlights and the next steps going forward for final budget. New ICIP projects are not included in the budget process, preliminary budget. Councilor Perry moved to approved Resolution No. 15-31. Councilor Henderson was the second. A voice vote was unanimous and the motion passed. Resolution No. 15-32 – Budget Amendment for the design, setup, installation and testing of the camera system and the AV, microphone and voting system for the City Council. Ms. Garcia gave a presentation on Resolution No. 15-32 – Budget amendment for the design, setup, installation and testing of the camera system and the AV, microphone and voting system for the City Council. Action items requested are approval of funds for the replacement of the City’s antiquated audio and visual technology related to public meeting presentations, recordings, broadcasting, agenda management and archiving. Funding is available from existing FY 2015 budget. Councilor Perry moved to approve Resolution No. 15-32. Councilor Henderson was the second. A voice vote was unanimous and the motion passed. The meeting was adjourned at 5:45 p.m.