Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall June 4, 2015 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 14-36. ROLL CALL The meeting convened at 8:06 a.m. with Chairman Grant presiding, Councilor Henderson present; Councilor Perry participated by telephone and Councilor Sandoval was absent. Staff present: Steve Polasek, Rusty Brisco, Levi Moody, Robert Scribner, Martha Morales, Paul Sanchez and William Zarr. Guests present: Cindy Wilson, Alice Eppers and Jared Hembree. APPROVAL OF AGENDA Councilor Henderson moved to approve the June 4, 2015 regular Finance Committee Meeting Agenda with the exception of removing Regular Items three, four and five (Support for Roswell Chamber of Commerce, the Hispano Chamber of Commerce and the Roswell Boys and Girls Club). Councilor Perry was the second. A voice vote was unanimous and the motion passed. Councilor Perry participated by telephone and Councilor Sandoval was absent. APPROVAL OF MINUTES Councilor Henderson moved to approve the May 21, 2015 Special Finance Committee meeting minutes. Councilor Perry was the second. A voice vote was unanimous and the motion passed. Councilor Perry participated by telephone and Councilor Sandoval was absent. REGULAR ITEMS Lodger’s Tax Request – Rotary Desert Sun Golf Classic. Ms. Garcia gave a presentation on Lodger’s Tax Request – Rotary Desert Sun Golf Classic. The request is in the amount of $1,700.00. The event is scheduled for July 17-19, 2015 at Nancy Lopez Golf Course at Spring River in Roswell. Jared Hembree briefly discussed the Rotary Desert Sun Golf Classic. Councilor Henderson moved to approve Lodger’s Tax Request – Rotary Desert Sun Golf Classic. Councilor Perry was the second. A voice vote was unanimous and the motion passed. Councilor Perry participated by telephone and Councilor Sandoval was absent. Agreement to Renew Contract – Attorney Paul Sanchez. Ms. Garcia gave a presentation on the agreement to renew contract – Attorney Paul Sanchez. The City entered into agreement for public safety legal services with Mr. Paul Sanchez in June, 2013. The scope of work included police, fire, code enforcement and animal control whereas the contractor agreed to 16 to 20 hours on services defined by the City, with the option to renew for three years. In 2014 the City opted to renew the contract for services, for 28 to 30 hours with an increase in the cost to $108,000.00 plus gross receipts tax. Mr. Sanchez shared employment history. Councilor Henderson moved to approve Agreement to renew contract – Attorney Paul Sanchez. Councilor Perry was the second. A voice vote was unanimous and the motion passed. Councilor Perry participated by telephone and Councilor Sandoval was absent. The Roswell Refuge Sane Program – Request for Support. Ms. Garcia gave a presentation on the Roswell Refuge Sane Program – Request for Support. The request is in the amount of $35,000.00 from the general fund. The Roswell Refuge SANE Program respectfully seeks the City’s continued financial support. The financial investment provided by the City of Roswell is critical to ongoing services provided by the Roswell Refuge. The City’s contribution last year enabled the SANE program to help a total of 62 adults and child victims, of which 33 are from the Roswell and Chaves County. The City supported the program last year from September 2014 to now in the amount of $15,000.00. Ms. Wilson discussed the programs background, services and statistics. Councilor Henderson moved to approve the Roswell Refuge Sane Program – Request for Support. Councilor Perry was the second. A voice vote was unanimous and the motion passed. Councilor Perry participated by telephone and Councilor Sandoval was absent. ADJOURN The meeting adjourned at 8:46 a.m.