Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall December 3, 2015 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 15-56. ROLL CALL The meeting convened at 4:01 p.m. with Chairman Grant presiding and Councilors Perry, Henderson and Sandoval being present. Staff present: Devin Graham, DeAnna Phillips, Janice Self, Deanna Garcia, Toni Reeves, Jonathan Phillips and Monica Garcia. Guests present: Amanda King, John Mulcahy, Carolyn Mitchell, Fred Moran, Larry Connolly and Alan Trever. APPROVAL OF AGENDA Councilor Perry moved to approve the December 3, 2015 Finance Committee Meeting Agenda as presented with the exception of moving Regular Item 4. Resolution 15-79 – Rich Glo and Regular Item 5. Ordinance 15-25 to the beginning of Regular Items. Councilor Sandoval was the second. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES Councilor Perry moved to approve the minutes of the November 5, 2015 regular Finance Committee meeting. Councilor Sandoval was the second. A voice vote was unanimous and the motion passed. REGULAR ITEMS Resolution No. 15-79 – Rich Glo. Mr. Mulcahy discussed Resolution 15-79 requesting from the State of New Mexico Economic Development $75,000 from FY2016 LEDA Capital Outlay Funds. Mr. Moran explained the corporation’s products and goals. Councilor Henderson moved to send to full City Council Resolution 15-79 – Rich Glo. Councilor Sandoval was the second. A voice vote was unanimous and the motion passed. Proposed Ordinance No. 15-25 – Requesting Authorization to Advertise for Public Hearing for approval of a project, authorizing an agreement and accepting from the NM Economic Development Department $75,000 for Rich Glo. Mr. Mulcahy discussed Proposed Ordinance 15-25. Councilor Perry moved to send to full City Council Proposed Ordinance 15-25 requesting advertising for a Public Hearing to approve a project, authorizing an agreement and accepting from the NM Economic Development $75,000, with the condition to sign a lien prepared by the City Attorney. Councilor Sandoval was the second. A voice vote was unanimous and the motion passed. Lodgers’ Tax Request – Pecos Valley Quilt Show 2016 “Galaxy of Stars.” Ms. Phillips discussed the Pecos Valley Quilt Show 2016 “Galaxy of Stars” Lodgers’ Tax Request is in the amount of $2,500. Carolyn Mitchell shared history of the Pecos Valley Quilter’ Guild. Councilor Henderson moved to approve Lodgers’ Tax Request – Pecos Valley Quilt Show 2016 “Galaxy of Stars” in the amount of $2,000 on Consent Items at the next City Council meeting. Councilor Perry was the second. A voice vote was unanimous and the motion passed. Lodgers’ Tax Request – Roswell Filmfest and Cosmicon. Ms. Phillips discussed the Roswell Filmfest and Cosmicon Lodgers’ Tax Request is in the amount of $48,100. Alan Trever mentioned the event has grown year after year and foresee being able to sustain themselves in the future. Councilor Grant moved to approve Lodgers’ Tax Request – Roswell Filmfest and Cosmicon as contract, in the amount of $35,000 with advanced funding on the Consent Agenda at the next City Council meeting. Councilor Henderson was the second. A voice vote was unanimous and the motion passed. Lodgers’ Tax Request – Revision of “Policy” and Forms. Ms. Phillips discussed the Revision of “Policy” and Forms Lodgers’ Tax Request. The item was deferred to next meeting. Resolution No. 15-78 – Budget Amendment-Marketing & Promotion efforts for Air Service to Phoenix. Ms. Garcia discussed Resolution 15-78 stating the City has entered into agreement with American Airlines to provide service beginning March 2016. Councilor Perry moved to send to full City Council Resolution 15-78 – Budget Amendment-Marketing & Promotion efforts for Air Service to Phoenix. Councilor Sandoval was the second. A voice vote was unanimous and the motion passed. Authorization to amend the current contract with HK Advertising in an amount not to exceed $179,000. Ms. Garcia discussed amendments being made to the contract are the following:  Additional amount of up to $179,000  Include advertising and marketing services for the Roswell to Phoenix flight Councilor Sandoval moved to send to full City Council authorization to amend the current contract with HK Advertising in an amount not to exceed $179,000. Councilor Henderson was the second. A voice vote was unanimous and the motion passed. Resolution No. 15-80 – Authorizing the Certification of Correctness of the Physical Inventory of Assets for FY2015. Ms. Garcia discussed Resolution 15-80 stating at the end of each fiscal year, a physical inventory of fixed assets shall be conducted according to Section 2.20.1.16 NMSA. Councilor Sandoval moved to send to full City Council Resolution 15-80 – Authorizing the Certification of Correctness of the Physical Inventory of Assets for FY2015. Councilor Henderson was the second. A voice vote was unanimous and the motion passed. NON-ACTION ITEMS NONE Councilor Grant requested in a previous meeting that City staff reach out to the Roswell Invaders and find out ways the City can help marketing. Ms. Phillips stated that Mr. Dunn mentioned they need help with their fundraising ticket program. Ms. Garcia stated OpenGov will go live January and Executime in February. ADJOURN The meeting adjourned at 5:05 p.m.