Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Thursday, June 2, 2016 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 15-56. ROLL CALL The meeting convened at 8:02 a.m. with Chairman Grant presiding and Councilors Henderson, Denny and Perry present. Staff present: Janice Self, Monica Garcia, DeAnna Phillips, Jonathan Phillips and Bill Morris. Guests present: Larry Connolly, Juliana Halvorson, Tom Blake, Bill Flynt, Molly Boyles and Peggy Sesky. APPROVAL OF AGENDA and MINUTES Councilor Denny moved to approve the June 2, 2016 Finance Committee Meeting agenda and the Finance Committee meeting minutes from May 5, 2016 and May 17, 2016. Councilor Henderson was the second. A voice vote was unanimous and the motion passed. NON-ACTION ITEMS Informational Reports: Finance Committee members discussed the informational reports and suggested additional reports be added to the packet. Update – Fisk Building Bathroom: Mr. Morris gave an update on the Fisk Building bathrooms. Currently it has been reauthorized by the ICIP process to relocate the bathrooms to the downtown area in the amount of $250,000. The state will issue bonds at the end of June and the City will begin to receive contracts late fall. Options for the bathrooms include rehabbing into a current building or using a stand-alone precast bathroom system. ACTION ITEMS Lodgers’ Tax Funding Request – 15th Annual Bitter Lake National Wildlife Refuge Dragonfly Festival: Ms. Self discussed the Lodgers’ Tax request for the 15th Annual Bitter Lake National Wildlife Refuge Dragonfly Festival and stated it is in the amount of $1,000. The Dragonfly Festival has been funded since at least 2008. The date of the event is September 10-11, 2016 and will be held at the Bitter Lake National Wildlife Refuge. Councilor Henderson moved to send to full City Council on consent agenda the Lodgers’ Tax Funding Request – 15th Annual Bitter Lake National Wildlife Refuge Dragonfly Festival. Councilor Denny was the second. A voice vote was unanimous and the motion passed. Mainstreet Roswell – Scope of Service Agreement: Mr. Morris discussed the Mainstreet Roswell – Scope of Service Agreement. The contract is for one year between the City of Roswell and Roswell Mainstreet. The agreement is in the amount of $40,000 and expectations are based on the Mainstreet system of the “4-Points”: Organization, Promotions, Design and Economic Vitality. After discussion between Finance Committee members and Mainstreet Roswell members, Chairman Grant recommended the item be tabled for further discussion. Councilor Denny moved to table Mainstreet Roswell – Scope of Service Agreement to next Finance Committee meeting. Councilor Henderson was the second. A voice vote was unanimous and the motion passed. PUBLIC PARTICIPATION None ADJOURN The meeting adjourned at 9:01 a.m.