Finance Committee

Special Meeting of the Finance Committee Held in the Conference Room at City Hall July 25, 2016 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 15-56. ROLL CALL The meeting convened at 4:34 p.m. with Chairman Grant presiding and Councilor Perry being present. Councilor Denny participated by telephone and Councilor Henderson was absent. Staff present: Arthur Torrez, Jonathan Phillips, Debra Morsey, Sylvia Casarez, Bill Morris, Louis Najar, Sharon Coll, Steve Polasek, Kevin Dillon, Devin Graham, Mike Mathews, Toni Reeves, Scott Stark, Monica Garcia and Deanna Garcia. Guests present: Natasha Mackey, Jeanine Best, Savino Sanchez and Jeff Tucker APPROVAL OF AGENDA Councilor Perry moved to approve the July 25, 2016 Special Finance Committee meeting agenda by removing the approval of minutes. Councilor Grant was the second. A voice vote was unanimous and the motion passed with Councilor Denny participating by telephone and Councilor Henderson being absent. REGULAR ITEMS Resolution 16-48 – Adopting & approving a Final Quarter Financial Report for the City of Roswell for fiscal year ending June 30, 2016. Ms. Garcia discussed Resolution 16-48 stating that the report is required by the State of New Mexico, Department of Finance to verify beginning balances from fiscal year ending June 30, 2016 to fiscal year beginning July 1, 2017. Councilor Perry moved to approve and send to full City Council Resolution 16-48 – Adopting & approving a Final Quarter Financial Report for the City of Roswell for fiscal year ending June 30, 2016. Councilor Grant was the second. A voice vote was unanimous and the motion passed with Councilor Denny participating by telephone and Councilor Henderson being absent. Resolution 16-49 – Adopting and approving a Year-End Budget for the City of Roswell for fiscal year ending June 30, 2016. Ms. Garcia gave a presentation on Resolution 16-49. The resolution is required by the State of New Mexico, Department of Finance for budget adjustments from mid-year to the year-end for fiscal year ending June 30, 2016. Councilor Perry moved to approve and send to full City Council Resolution 16-49 – Adopting & approving a Year-End Budget for the City of Roswell for fiscal year ending June 30, 2016. Councilor Grant was the second. A voice vote was unanimous and the motion passed with Councilor Denny participating by telephone and Councilor Henderson being absent. Resolution 16-50 – Adopting and approving a Final Budget for the City of Roswell for fiscal year ending June 30, 2017. Ms. Garcia discussed Resolution 16-50 and Mr. Phillips gave a presentation on the proposed resolution. The Final Budget is required by the State of New Mexico, Department of Finance and is developed on a basis of need and through corporation between City Manager, user departments, Mayor and City Council for the good of the City. Councilor Perry moved to approve and send to full City Council Resolution 16-50 – Adopting & approving a Final Budget for the City of Roswell for fiscal year ending June 30, 2017 with the following amendments:  Tab 5, Page 2, Section Judicial, Line 24.1 – change amount from $13,502 to $10,000  Tab 5, Page 2, Section Judicial, Line 29.1 – change amount from $1,000 to $0  Tab 5, Page 2, Section Judicial, Line 56.1 – change amount from $8,000 to $4,000  Tab 5, Page 2, Section Judicial, Line 56.2 – change amount from $7,430 to $4,500  Tab 5, Page 3, Section Judicial, Line 58.1 – change amount from $9,000 to $7,000 Councilor Grant was the second. A voice vote was unanimous and the motion passed with Councilor Denny participating by telephone and Councilor Henderson being absent. Resolution 16-51 – Authorizing the Mayor to submit the 2018-2022 Five Year Infrastructure Capital Improvement Plan (I.C.I.P.) Ms. Garcia gave a presentation on Resolution 16-51 stating that last year’s I.C.I.P. listing received legislative allocations for all of the top five requests. Councilor Perry moved to approve and send to full City Council Resolution 16-51 – Authorizing the Mayor to submit the 2018-2022 Five Year Infrastructure Capital Improvement Plan (I.C.I.P.) Councilor Grant was the second. A voice vote was unanimous and the motion passed with Councilor Denny participating by telephone and Councilor Henderson being absent. Airport – Consider to authorize Constructors Inc., under a CES Contract to mill, clean, sweep and repave 2.5 inches of asphalt mix on 7,662 sq. yards of ramp in front of buildings 1535 and 1536. Mr. Stark discussed the airport request. The asphalt in front of the buildings has deteriorated to a condition that may cause damage to aircraft if the asphalt is ingested into the engine. The State Aviation Division has issued a grant to assist in pavement maintenance at RIAC in the amount of $278,174 with the cost to improve the section of ramp at $139,246. Councilor Perry moved to approve and send to full City Council to authorize Constructors Inc., under a CES Contract to mill, clean, sweep and repave 2.5 inches of asphalt mix on 7,662 sq. yards of ramp in front of buildings 1535 and 1536. Councilor Grant was the second. A voice vote was unanimous and the motion passed with Councilor Denny participating by telephone and Councilor Henderson being absent. ADJOURN The meeting adjourned at 5:15 p.m.