Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Thursday, October 13, 2016 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 15-56. ROLL CALL The meeting convened at 5:06 p.m. with Chairman Grant presiding; Councilors Perry and Denny being present and Councilor Henderson being absent. Staff present: Tim Williams, Rod Hogan, Monica Garcia, Janice Self, Juanita Jennings, Scott Stark, Elizabeth Stark- Rankins, Sharon Coll, Kevin Dillon and Louis Najar. Guests present: Kerry Moore and Jacob Roebuck APPROVAL OF AGENDA and MINUTES Councilor Perry moved to approve the October 13, 2016 Finance Committee Meeting agenda and the minutes from the September 1, 2016 Finance Committee meeting. Councilor Denny was the second. A voice vote was unanimous and the motion passed with Councilor Henderson being absent. NON-ACTION ITEMS Informational Reports: Staff and committee members discussed the reports. Councilor Grant would like to see Lodgers’ Tax along with other reports clarified at the next Finance Committee meeting. Bonding Information: Ms. Garcia stated that the comparison information has not been turned in to her yet. Councilor Grant informed the rest of the committee that the Bonding Information consists of getting together a financial packet regarding all options and bonding/GRT capacities. ACTION ITEMS Lodgers’ Tax Funding Request – Christmas Railway: Ms. Self discussed the Lodgers’ Tax request. The event is scheduled for the weekend of November 25-27, December 2-4, 9-11 and 16-24. The event will feature a journey by way of the Roswell Christmas Railway to St. Nichols Station. The location of the event will be at the Spring River Park and Zoo. Mr. Roebuck shared more in depth information concerning the event. Councilor Perry moved to send on Consent agenda Lodgers’ Tax request – Christmas Railway in the amount not to exceed $10,000. Councilor Denny was the second. A voice vote was unanimous and the motion passed with Councilor Henderson being absent. Resolution 16-71 – Budget amendment for roof work at Roswell Adult Center: Ms. Garcia discussed with the committee Resolution 16-71 stating that the roof is in need of repair. The total roof repair is estimated at $350K plus GRT is $376,250. The building is very vital to recreational programming for the City of Roswell. Councilor Perry moved to approved and send to full City Council Resolution 16-71. Councilor Denny was the second. A voice vote was unanimous and the motion passed with Councilor Henderson being absent. RFP-17-001 – Roswell International Airport Restaurant Food and Beverage Concession: Ms. Garcia and Ms. Stark- Rankins discussed RFP-17-001. Staff recommendation is for Council to reject RFP-17-001 – Roswell International Airport Restaurant Food and Beverage Concession. No action was taken therefore the item died for lack of motion. PUBLIC PARTICIPATION None ADJOURN The meeting adjourned at 5:36 p.m.