Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Thursday, December 1, 2016 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 16-69. ROLL CALL The meeting convened at 8:01 a.m. with Chairman Grant presiding and Councilors Perry, Denny and Henderson being present. Staff present: Rebecka Hicks, Elizabeth Stark-Rankins, Arthur Torrez, Sharon Coll, Danny Renshaw, Kevin Dillon, Roger Buckley, Louis Najar, Stephanie Garay, Tara Tave, Monica Garcia, Juanita Jennings, Toni Reeves, Deanna Garcia, Anna Aragon, and Rod Hogan. Guests present: Scott Griffith, Cody Griffith, Chris Muirhead, Erik Harrigan, Lisa Dunlap, and Larry Conolly. APPROVAL OF AGENDA and MINUTES Councilor Denny moved to approve the December 1, 2016 Finance Committee Meeting agenda and the minutes from the November 3, 2016 Finance Committee meeting as presented. Councilor Henderson was the second. A voice vote was unanimous and the motion passed. NON-ACTION ITEMS Informational Reports: Committee members had no questions. New Recreation Center: No new information. Presentation will be updated for the upcoming City Council meeting. ACTION ITEMS Request for One Time Waiver of Lodger’s Tax Fee Penalty: Ms. Garcia provided confidential letters to the committee members from the property owner requesting that the late penalty fee be waived. Councilor Henderson moved to deny the request to waive the Lodger’s Tax penalty fee. Councilor Perry was the second. A voice vote was unanimous and the motion passed. ITB-17-003 48” Water Line Replacement Project 2016: Mr. Najar discussed ITB-17-003 – 48” Water Line Replacement Project 2016. Bids were also reviewed by the New Mexico Environment Department. The recommendation is to award Smith Co Construction the project in the amount of $2,728,436.00. Councilor Perry moved to approve to send to full City Council on the Consent agenda ITB-17-003 to award Smith Co Construction. Councilor Denny was the second. A voice vote was unanimous and the motion passed. ITB-17-008 – Chlorine Cylinder Automatic Shutoffs: Mr. Najar discussed ITB-17-008 – Chlorine Cylinder Automatic Shutoffs. The bid is for materials only. The recommendation is to award Pure Operations LLC in the amount of $153,687.50. Councilor Denny moved to approve to send to full City Council on the Consent agenda ITB-17-008 – Chlorine Cylinder Automatic Shutoffs. Councilor Perry was the second. A voice vote was unanimous and the motion passed. ITB-17-009 – Annual Maintenance Contract: Mr. Najar discussed ITB-17-009 – Annual Maintenance Contract. This project was bid as a multiple vendor project. The recommendation is to award Bullseye Constuction LLC in the amount of $20,999.11 as primary awardee and Abraham’s Construction Inc. in the amount of $21,629.00 as secondary awardee. Councilor Henderson moved to approve to send to full City Council on the Consent agenda ITB-17-009 – Annual Maintenance Contract. Councilor Denny was the second. A voice vote was unanimous and the motion passed. Resolution No. 16-77 - Budget Amendment – Large Bus Purchase for Pecos Trails Transit: Ms. Stark-Rankins presented the request for a budget amendment to purchase a large bus for Pecos Trails Transit. The purchase will be made through the NMDOT State Price Agreement. The adjustment is in the amount of $6,000.00. Councilor Henderson moved to recommend to full City Council the approval of Resolution No. 16-77, budget amendment in the amount of $6,000.00 to purchase a large bus for the Pecos Trails Transit. Councilor Perry was the second. A voice vote was unanimous and the motion passed. Resolution No. 16-78 – Authorizing the Certification of Correctness of the Physical Inventory of Assets for FY2016: Ms. Garcia discussed Resolution 16-78 authorizing the Certification of Correctness of the Physical Inventory of Assets for FY2016 according to Section 2.20.1.16 NMSA. Councilor Henderson moved to recommend to full City Council the approval of Resolution No. 16-78 authorizing the Certification of Correctness of the City’s physical inventory of assets for FY2016. Councilor Perry was the second. A voice vote was unanimous and the motion passed. Request Approval to Purchase and Proceed with the Smart Water Meter Project System: Mr. Dillon and Mr. Griffith presented information in regards to the process and benefits of the Smart Water Meter System. The information included the cost-savings and revenue that the City will acquire through this system. Mr. Harrigan discussed the funding for the project. Councilor Denny moved to recommend to full City Council the approval to purchase and proceed with the Smart Water Meter Project with Resolution 16-80. Councilor Henderson was the second. PUBLIC PARTICIPATION None ADJOURN The meeting adjourned at 8:54 a.m.