Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Thursday, July 6, 2017 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 16-69. ROLL CALL The meeting convened at 8:00 a.m. with Chairman Grant presiding; Councilors Henderson, Denny, and Perry being present. Staff present: Monica Garcia, Sharon Coll, Steve Miko, Juanita Jennings, Allison Gray, Joe Neeb, Lupita Everett, Arthur Torrez, Dennis Kintigh, and Elizabeth Stark-Rankins. Guests present: Kerry Moore and Larry Connolly. APPROVAL OF AGENDA Councilor Perry moved to approve the July 6, 2017 Finance Committee meeting agenda as presented. Councilor Henderson was the second. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES Councilor Perry moved to approve the minutes from the May 24, 2017 Special Finance Committee meeting and the June 1, 2017 Regular Finance Committee meeting as presented. Councilor Henderson was the second. A voice vote was unanimous and the motion passed. NON-ACTION ITEMS Informational Reports: Committee members had no questions. Mr. Neeb discussed the content of the City Council Workshop scheduled for Monday, July 10, 2017. He stated the workshop would not be much on number crunching but more on operational discussion. ACTION ITEMS Solid Waste Collection Services Agreement: Ms. Garcia presented the request to authorize the City Manager to sign the new franchise agreement between the City of Roswell and Waste Management of New Mexico for roll-off and compactor service from commercial locations. Mr. Miko was available to answer questions. After brief discussion, Councilor Henderson moved to table the Solid Waste Collection Services Agreement until the information requested by committee members is provided. Councilor Denny was the second. A voice vote was unanimous and the motion passed. Lodgers’ Tax Event Use Policy: Ms. Garcia presented the request for approval of the Lodgers’ Tax Event Use Policy. Ms. Jennings discussed the policy and was available for questions. Ms. Moore provided input on behalf of the Occupancy Tax Board. Councilor Denny moved to approve the Lodgers’ Tax Event Use Policy with the following changes:  Section 5.2 to read, “A separate allocation of Lodgers’ Tax funds may be recommended for labor from City personnel for Police, Fire, EMS, or Sanitation services by the Occupancy Tax Board and City Council.   Section 6.4, a-i to adjust the point system by priority.  Section 6.5 and 6.6 to be removed or spell out the process.  Section 7.2, change to reflect that the applicant must come before the Occupancy Tax Board and the Finance Committee, and possibly the City Council. Councilor Henderson was the second. The motion failed with Councilors Denny and Henderson voting yes, and Councilors Grant and Perry voting no. Special Events and Film Policy: Ms. Garcia presented the request for approval of the Special Events and Film Policy. Ms. Stark-Rankins discussed the policy and was available for questions. Committee members addressed their concerns. After brief discussion, Councilor Henderson moved to table the Special Events and Film Policy. Councilor Perry was the second. A voice vote was unanimous and the motion passed. RFP Procedures Guide: Ms. Garcia presented the request for approval of the RFP Procedures Guide. Ms. Everett discussed the guide and was available for questions. Committee members addressed their concerns with the information included or lack of information presented. Councilor Denny suggested that the font and presentation of the document be adjusted to be consistent with all the other City of Roswell policies. Councilor Perry made a motion to table the RFP Procedures Guide. Councilor Denny was the second. A voice vote was unanimous and the motion passed. PUBLIC PARTICIPATION Mr. Connolly discussed future progress of policies. ADJOURN The meeting adjourned at 9:34 a.m.