Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Tuesday December 5, 2017 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 17-49. ROLL CALL The meeting convened at 3:00 p.m. with Chairman Grant presiding; Councilors Henderson, Denny, and Perry being present. Staff present: Monica Garcia, Elizabeth Gilbert, Bill Morris, Chanel Rey, Joe Neeb, Juanita Jennings, Jetta Miles, Aaron Holloman, Mike Mathews, Dennis Kinitgh, and Jim Burress. Guests present: Larry Connolly, Alison Penn, and Jacob Roebuck. APPROVAL OF AGENDA Councilor Perry moved to approve the December 5, 2017 Finance Committee meeting agenda removing item 4 – Proposed Ordinance 17-25 and item 5 – Proposed Ordinance 17-26 and all other items to keep the same numbering and to approve the remaining agenda as presented. Councilor Henderson was the second. A voice vote was unanimous and the motion passed 4-0. APPROVAL OF MINUTES Councilor Perry moved to approve the minutes from the November 2, 2017 regular Finance Committee meeting as presented. Councilor Henderson was the second. A voice vote was unanimous and the motion passed 4-0. NON-ACTION ITEMS Informational Reports: Reports were included in the agenda packet, Ms. Garcia presented the reports and answered questions. ACTION ITEMS Lodgers’ Tax Funding Request-John Chisum’s Cowtown: Ms. Jennings presented the request for funding for the John Chisum’s Cowtown in the amount of $3,300. The event is scheduled March 23-April 8, 2018. The Occupancy Tax Board recommends funding for the John Chisum’s Cowtown in the amount of up to $3,300, on a 50% reimbursement basis. Councilor Denny moved to send to full City Council on consent agenda proposed funding up to $3,300 on a reimbursement basis at 50% eligible expenses for the John Chisum’s Cowtown. Councilor Henderson was the second. A voice vote was unanimous and the motion passed 4-0. Consider Amending the Lodgers’ Tax Policy: Ms. Jennings presented the request to amend the Lodgers’ Tax Event Use Policy to include free t-shirts for registered participants to be considered as an eligible advertising and marketing expense. The Lodgers’ Tax Event Use Policy was adopted by City Council on August 10, 2017. Event organizers requested consideration for a proposed amendment in a letter addressed to City Council in October. In addition, event organizers asked for consideration of a proposed amendment during the presentation at the November 2, 2017 Finance Committee Meeting. Councilor Perry moved to include the following amendments:  Create a new item number 3 under Eligible Expenses moving items e. and f. under this new item  Original item number 3 to become item number 4 Councilor Denny was the second. A voice vote was unanimous and the motion passed 4-0. Councilor Perry moved to send to full City Council approval of amendment of the Lodgers’ Tax Event Use Policy as amended. Councilor Denny was the second. A voice vote was unanimous and the motion passed 4-0. Resolution 17-69 Consider approval to allocate revenue from the sale of the Fisk Building for use in Wayfinding projects: Mr. Morris presented the request for approval to allocate revenue from the sale of the Fisk Building for use in Wayfinding projects. In November, 2017, the City of Roswell sold the Fisk Building to Mason Holdings, LLC, for $30,000. The Wayfinding program is an official plan of the City to provide better signage and directional means to help visitors to better navigate the City, and particularly the downtown. These funds would help initiate some components of the Wayfinding plan. This would allocate $30,000 towards the Wayfinding program. Councilor Perry moved to send to full City Council approval of Resolution 17-69 to allocate sales revenues of the Fisk Building for use in Wayfinding projects. Councilor Henderson was the second. A voice vote was unanimous and the motion passed 4-0. Resolution 17-59 Consider approval of the Special Events Fee Schedule: Ms. Jennings presented the request for approval of the Special Events Fee Schedule. A fee schedule allows for the proper management of the proposed policy and will allow for the replacement and upkeep of various equipment and services to enable these events to be supported into the future. Many of these fees originate from the existing fees previously approved by Council in 2015, but others are new fees that are needed. Each event will have fees assessed depending on their needs and requests. Councilors expressed their concerns with the fee schedule. After discussion, the item died for lack of a motion. PUBLIC PARTICIPATION Mr. Connolly expressed his appreciation to Councilors and Staff. ADJOURN The meeting adjourned at 4:01 p.m.