Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Thursday, January 4, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 17-49. ROLL CALL The meeting convened at 8:04 a.m. with Chairman Grant presiding; Councilors Henderson, Denny, and Perry being present. Staff present: Monica Garcia, Elizabeth Gilbert, Chanel Rey, Joe Neeb, Juanita Jennings, Sharon Coll, Allison Gray, Frank Montoya, Deanna Garcia, Nettie Loya, and Jeff Bechtel. Guests present: Larry Connolly, Alison Penn, Rita Kane-Doerhoefer, Barbara Gomez, Del Jurney, and Dennis Kinitgh. APPROVAL OF AGENDA Councilor Perry moved to approve the January 4, 2018 Finance Committee meeting agenda as presented. Councilor Henderson was the second. A voice vote was unanimous and the motion passed 4-0. APPROVAL OF MINUTES Councilor Perry moved to approve the minutes from the December 5, 2017 regular Finance Committee meeting as presented. Councilor Henderson was the second. A voice vote was unanimous and the motion passed 4-0. NON-ACTION ITEMS Informational Reports: Reports were included in the agenda packet and the Investment Portfolio handed out, Ms. Garcia presented the reports and answered questions. Mid-Year Budget Update: Mr. Montoya handed out and presented the information for the mid- year budget, and answered questions. ACTION ITEMS Request for waiver of special event fees for Walk for Hope (May 11, 2018): Ms. Gray presented the request for waiver of special event fees for Walk for Hope. Ms. Kane-Doerhoefer was present to answer questions. Ms. Kane-Doerhoefer explained that this is a 5 hour event aimed to raise funds for the Chaves County Cancer Fund. She said the Walk for Hope is held at Cielo Grande Recreation Complex, and has already been reserved with Cielo Grande for May 11, 2018. Councilor Perry moved to approve the waiver of special event fees for Walk for Hope. Councilor Denny was the second. A voice vote was unanimous and the motion passed 4-0. FOR THE RECORD: Councilor Perry stepped out of the meeting at 8:42 a.m. FOR THE RECORD: Councilor Perry stepped back in to the meeting at 8:43 a.m. Resolution 18-05 Roswell Convention Center Fee Schedule Revised: Ms. Jennings presented the request for approval of Resolution 18-05 Roswell Convention Center Fee Schedule Revised. The Roswell Convention & Civic Center will have additional square footage and an expansion in the fall of 2018. Current fees have not been revised since April 5, 2011. Councilor Grant moved to send to full City Council approval of Resolution 18-05 Roswell Convention Center Fee Schedule Revised with the following amendments:  Strike item #3  Strike Item #5  Strike Item #23  Update the amount on Item # 9 to $3,500  Create items 10a and 10b  10a to read Entire Exhibit Hall $2,250  10b to reflect the original Item #10  Update the amount on Item #18 to $1,250 Councilor Henderson was the second. A voice vote was unanimous and the motion passed 4-0. PUBLIC PARTICIPATION Mr. Connolly expressed his appreciation to Councilors and Staff. Barbara Gomez inquired about the new process of reserving the Convention Center. ADJOURN The meeting adjourned at 9:12 a.m.