Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Tuesday, December 4, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 18-55. ROLL CALL The meeting convened at 8:00 a.m. with Chairman Grant presiding; Councilors Henderson, Roebuck, and Stubbs being present. Staff present: Monica Garcia, Chanel Rey, Juanita Jennings, Becky Hicks, Sharon Coll, Mike Matthews, Elizabeth Gilbert, Kevin Dillon, Juan Fuentes, Joe Neeb, Allison Gray, and Aaron Holloman. Guests present: Alison Penn, Larry Connolly, Jack Fox, and MaryAnn Murphy. APPROVAL OF AGENDA Councilor Henderson moved to approve the December 4, 2018, Finance Committee meeting agenda as presented. Councilor Roebuck was the second. A voice vote was unanimous, and the motion passed 4-0. APPROVAL OF MINUTES Councilor Henderson moved to approve the minutes from the November 1, 2018, regular Finance Committee meeting as presented. Councilor Roebuck was the second. A voice vote was unanimous, and the motion passed 4-0. NON-ACTION ITEMS Informational Reports: Reports were included in the agenda packet. Ms. Garcia and Ms. Hicks were present to answer questions. Tyler Update: Ms. Hicks presented the information and handed out an updated list of Tyler accounts. ACTION ITEMS Resolution 18-60 – Budget Amendment Request to Replace Rocket Slide: Ms. Gilbert presented the request for approval of Resolution 18-60 to amend the Lodgers’ Tax budget to allocate funding to replace the rocket play structure currently located at Spring River Park & Zoo. Staff was present to answer questions. An updated copy of the resolution was provided during the meeting. Councilor Stubbs moved to send to full City Council approval of Resolution 18-60 Budget Amendment Request to Replace Rocket Slide as revised. Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 4-0. Resolution 18-61 – Budget Amendment Request to Relocate Rocket Slide: Ms. Gilbert presented the request for approval of Resolution 18-61 to amend the Lodgers’ Tax budget to allocate funding to relocate and improve the rocket play structure currently located at Spring River Park & Zoo. Staff was present to answer questions. Councilor Roebuck moved to recommend to full City Council approval of Resolution 18-61 Budget Amendment Request to Relocate Rocket Slide, with staff providing three possible locations for the Committee to choose from, for the February regular Finance Committee Meeting. Councilor Stubbs was the second. A voice vote was unanimous, and the motion passed 4-0. Request for Waiver of Special Event Fees – Patriot Guard Riders Wreaths Across America Commemoration: Ms. Jennings presented the request for a waiver of all special event fees for Patriot Guard Riders Wreaths Across America commemoration. The event is scheduled for December 15, 2018. Ms. Murphy and Mr. Fox were present to answer questions. Councilor Henderson moved to approve the Request for Waiver of Special Event Fees for Patriot Guard Riders Wreaths Across America commemoration in the amount of $1,468.08. Councilor Roebuck was the second. A voice vote was unanimous, and the motion passed 4-0. Request – Lodgers’ Tax Policy Revision: Ms. Jennings presented the request for approval of an amendment to the Lodgers’ Tax Event Use Policy that includes a different option for event organizers to allow the City of Roswell’s Public Affairs/Agency to purchase media on behalf of the event organizer for their awarded amount funded through Lodgers’ Tax. Staff was present to answer questions. After discussion Councilor Henderson moved to table the item until the January regular Finance Committee Meeting. Councilor Roebuck was the second. A voice vote was unanimous, and the motion passed 4-0. Request – Real Cost’s Special Event Policy Revision: Ms. Jennings presented the request for approval of proposed RealCost based on equation and to amend the special event policy to eliminate waiver to Finance Committee language and adopt proposed RealCost. Staff was present to answer questions. After discussion Councilor Henderson moved to table the item until the January regular Finance Committee Meeting. Councilor Roebuck was the second. A voice vote was unanimous, and the motion passed 4-0. PUBLIC PARTICIPATION Mr. Connolly thanked staff for making the presentation large enough to read and inquired about a patch of ice on Main Street. ADJOURN The meeting adjourned at 9:43 a.m.