Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Thursday, March 7, 2019 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 18-55. ROLL CALL The meeting convened at 8:02 a.m. with Chairman Grant presiding; Councilors Henderson, Roebuck, and Stubbs being present. Staff present: Monica Garcia, Chanel Rey, Juanita Jennings, Becky Hicks, Sharon Coll, Mike Matthews, Juan Fuentes, Joe Neeb, Frank Montoya, Eric Mann, Devin Graham, Kevin Dillon, Renee Trujillo, Jim Burress, Jeff Bechtel, Roger Buckley, Scott Stark, and Deanna Garcia. Guests present: Alison Penn, Rita Kane-Doerhoefer, and Mayor Kintigh APPROVAL OF AGENDA Councilor Stubbs moved to approve the March 7, 2019, Finance Committee meeting agenda as presented, updated page numbers were provided during the meeting. Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 4-0. APPROVAL OF MINUTES Councilor Stubbs moved to approve the minutes from the February 7, 2019, regular Finance Committee meeting as presented. Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 4-0. NON-ACTION ITEMS Informational Reports: Reports were included in the agenda packet. Ms. Garcia and Ms. Hicks were present to answer questions. Tyler Update: Ms. Garcia discussed the Tyler update. Staff was present to answer questions. ACTION ITEMS Resolution 19-XX – Adopting and Approving a Fund for Intergovernmental Grants: Ms. Hicks presented the request for approval of Resolution 19-XX adopting and approving a new fund for Intergovernmental Grants previously reported in the General Fund. Staff was present to answer questions. Councilor Henderson moved to send to full City Council approval of Resolution 19-XX adopting and approving a new fund for Intergovernmental Grants. Councilor Stubbs was the second. A voice vote was unanimous and the motion passed 4-0. Resolution 19-XX – Adopting and Approving an Amendment to the DFA Beginning Cash Balance: Ms. Hicks presented the request for approval of Resolution 19-XX adopting and approving a budget amendment to the DFA’s Beginning Cash Balances. Staff was present to answer questions. Councilor Stubbs moved to send to full City Council approval of Resolution 19- XX adopting and approving an amendment to the DFA’s Beginning Cash Balances with the following change:  Replace the word “by” with “that” Councilor Henderson was the second. A voice vote was unanimous and the motion passed 4-0. Resolution 19-XX – Adopting and Approving a Budget Amendment for Building 1083 at the Airport: Ms. Garcia presented the request for approval of Resolution 19-XX which details a budget amendment for the purchase and installation of a transformer along with the rental of a generator for Building 1083 in the amount of $132,627.27 which includes GRT. Staff was present to answer questions. Councilor Henderson moved to send to full City Council approval of Resolution 19-XX adopting and approving a budget amendment for Building 1083 at the Airport with the following change:  Replace the word “by” with “that” Councilor Roebuck was the second. A voice vote was unanimous and the motion passed 4-0. Approval of the Purchase of a New Fire Engine via HGAC Pricing Agreement: Mr. Graham presented the request for approval of the purchase of a new fire engine via HGAC pricing agreement. Staff was present to answer questions. Councilor Henderson moved to send to full City Council approval of the purchase of a new fire engine via HGAC pricing agreement. Councilor Roebuck was the second. A voice vote was unanimous and the motion passed 4-0. FY2020 Revenue Projections Continued Discussions: Ms. Garcia presented the information for the FY2020 Revenue Projections continued discussions. Staff was present to answer questions. No motion was made. FY2020 Personnel Continued Discussion: Mr. Neeb presented the information for the FY2020 Personnel continued discussions. Staff was present to answer questions. No motion was made. PUBLIC PARTICIPATION Councilor Stubbs requested the April Regular Finance Committee Meeting be rescheduled to April 3, 2019 due to a New Mexico Municipal League conference being held. ADJOURN The meeting adjourned at 10:03 a.m.