Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Wednesday, April 3, 2019 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 18-55. ROLL CALL The meeting convened at 8:05 a.m. with Chairman Grant presiding; Councilors Henderson, Roebuck, and Stubbs being present. Staff present: Monica Garcia, Chanel Rey, Juanita Jennings, Becky Hicks, Mike Matthews, Juan Fuentes, Joe Neeb, Devin Graham, Kevin Dillon, Jim Burress, Allison Gray, Danny Renshaw, Laurie Dudek, Steve Miko, Marge Woods, Michael Mayes, Deanna Garcia, Lisa Rosales, Damian Cheatem, Ana Nieto, and Enid Costley. Guests present: Alison Penn, Rita Kane-Doerhoefer, Larry Connolly, Kenny Valenzuela, and Mayor Kintigh. APPROVAL OF AGENDA Councilor Henderson moved to approve the April 3, 2019, Finance Committee meeting agenda as presented. Councilor Roebuck was the second. A voice vote was unanimous, and the motion passed 4-0. APPROVAL OF MINUTES Councilor Henderson moved to approve the minutes from the February 26, 2019, special Finance Committee meeting as presented. Councilor Roebuck was the second. A voice vote was unanimous, and the motion passed 4-0. Councilor Henderson moved to approve the minutes from the March 7, 2019 regular Finance Committee meeting as presented. Councilor Roebuck was the second. A voice vote was unanimous, and the motion passed 4-0. NON-ACTION ITEMS Informational Reports: Reports were included in the agenda packet, the Investment Portfolio was handed out during the meeting. Ms. Garcia and Ms. Hicks were present to answer questions. Tyler Update: Ms. Garcia discussed the Tyler update. Staff was present to answer questions. ACTION ITEMS Resolution 19-33 – Adopting and Approving Fund 2690 Donations: Ms. Hicks presented the request for approval of Resolution 19-33 adopting and approving a new fund for donations. Staff was present to answer questions. Councilor Henderson moved to send to full City Council approval of Resolution 19-33 adopting and approving Fund 2690 for Donations subject to wording changes. Councilor Roebuck was the second. A voice vote was unanimous, and the motion passed 4-0. Request for Approval of the Audited Financial Statement for Fiscal Year Ending June 30, 2018: Ms. Garcia presented the request for approval of the Audited Financial Statement for Fiscal Year Ending June 30, 2018. Staff was present to answer questions. Councilor Stubbs moved to send to full City Council acceptance of the Audited Financial Statement for Fiscal Year Ending June 30, 2018. Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 4-0. FY2020 Revenue Projections Continued Discussions: Ms. Garcia presented the information for the FY2020 Revenue Projections continued discussions. Staff was present to answer questions. No motion was made. FY2020 Operations Discussion (Public Relations, Recreation, Zoo, Sanitation, and Fleet Management): Ms. Jennings presented the information for the Public Relations Operations Discussion. Ms. Dudek presented the information for the Recreation Operations Discussion. Ms. Woods presented the information for the Zoo Public Relations Operations Discussion. Staff was present to answer questions. Councilor Grant requested that Recreation, Sanitation, and Fleet Management be presented in a special Finance Committee Meeting on April 17, 2019 at 8:00 a.m. No motion was made. PUBLIC PARTICIPATION Councilor Grant stated the May regular Finance Committee would be held on May 1, 2019. Ms. Kane-Doerhoefer inquired about restrooms in public buildings. ADJOURN The meeting adjourned at 10:51 a.m.