Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Tuesday, July 2, 2019 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 19-37. ROLL CALL The meeting convened at 8:00 a.m. with Chairman Grant presiding; Councilors Henderson and Stubbs being present, and Councilor Roebuck being absent. Staff present: Monica Garcia, Mike Matthews, Joe Neeb, Sharon Coll, Chanel Rey, Ana Nieto, Becky Hicks, Lupita Everett, Deanna Garcia, Russell Hardy, Jim Burress, and Juan Fuentes. Guests present: Larry Connolly and Rita Kane-Doerhoefer. APPROVAL OF AGENDA Councilor Henderson moved to approve the July 2, 2019, Finance Committee meeting agenda with the following change:  Remove item 8 Resolution 19-62 – Budget Amendment Fund 290. Councilor Stubbs was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. APPROVAL OF MINUTES Councilor Stubbs moved to approve the June 6, 2019 regular Finance Committee meeting minutes as presented. Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. NON-ACTION ITEMS Informational Reports: Reports were included in the agenda packet. Ms. Garcia was present to answer questions. Tyler Update: Ms. Garcia discussed the Tyler update. ACTION ITEMS Resolution 19-58 – Budget Amendment Administration Fee: Ms. Hicks presented the request for approval of Resolution 19-58 to amend fiscal year ending June 30, 2019 approved budget. Staff was present to answer questions. Councilor Henderson moved to send to full City Council on consent agenda approval of Resolution 19-58 amending the fiscal year ending June 30, 2019 approved budget with the following amendment:  Under the first “whereas” replace the word “developed” with “approved”. Councilor Stubbs was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. Resolution 19-59 – Budget Amendment Transit Bus Purchase (NMDOT): Ms. Hicks presented the request for approval of Resolution 19-59 to amend fiscal year ending June 30, 2019 approved budget. Staff was present to answer questions. Councilor Stubbs moved to send to full City Council on consent agenda approval of Resolution 19-59 amending the fiscal year ending June 30, 2019 approved budget with the following amendment:  Under the first “whereas” replace the word “developed” with “approved”. Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. Resolution 19-60 – Budget Amendment Cemetery Perpetual Care Funds: Ms. Hicks presented the request for approval of Resolution 19-60 to amend fiscal year ending June 30, 2019 approved budget. Staff was present to answer questions. Councilor Stubbs moved to send to full City Council on consent agenda approval of Resolution 19-60 amending the fiscal year ending June 30, 2019 approved budget with the following amendment:  Under the first “whereas” replace the word “developed” with “approved”. Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. Resolution 19-61 – Budget Amendment Gifts and Donations: Ms. Hicks presented the request for approval of Resolution 19-61 to amend fiscal year ending June 30, 2019 approved budget. Staff was present to answer questions. Councilor Henderson moved to send to full City Council on consent agenda approval of Resolution 19-61 amending the fiscal year ending June 30, 2019 approved budget with the following amendment:  Under the first “whereas” replace the word “developed” with “approved”. Councilor Stubbs was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. Resolution 19-63 – Budget Amendment Lodgers’ Tax, Investments, and Misc.: Ms. Hicks presented the request for approval of Resolution 19-63 to amend fiscal year ending June 30, 2019 approved budget. Staff was present to answer questions. Councilor Stubbs moved to send to full City Council on consent agenda approval of Resolution 19-63 amending the fiscal year ending June 30, 2019 approved budget with the following amendment:  Under the first “whereas” replace the word “developed” with “approved”. Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. Resolution 19-64 – Budget Amendment Miscellaneous Revenue Funds: Ms. Hicks presented the request for approval of Resolution 19-64 to amend fiscal year ending June 30, 2019 approved budget. Staff was present to answer questions. Councilor Henderson moved to send to full City Council on consent agenda approval of Resolution 19-64 amending the fiscal year ending June 30, 2019 approved budget with the following amendment:  Under the first “whereas” replace the word “developed” with “approved”. Councilor Stubbs was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. Resolution 19-65 – Budget Amendment Grants: Ms. Hicks presented the request for approval of Resolution 19-65 to amend fiscal year ending June 30, 2019 approved budget. Staff was present to answer questions. Councilor Stubbs moved to send to full City Council on consent agenda approval of Resolution 19-65 amending the fiscal year ending June 30, 2019 approved budget with the following amendment:  Under the first “whereas” replace the word “developed” with “approved”. Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. Resolution 19-66 – Budget Amendment Spectra: Ms. Hicks presented the request for approval of Resolution 19-66 to amend fiscal year ending June 30, 2019 approved budget. Staff was present to answer questions. Councilor Henderson moved to send to full City Council approval of Resolution 19-66 amending the fiscal year ending June 30, 2019 approved budget with the following amendment:  Under the first “whereas” replace the word “developed” with “approved”. Councilor Stubbs was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. Resolution 19-67 – Budget Amendment Insurance Claims: Ms. Hicks presented the request for approval of Resolution 19-67 to amend fiscal year ending June 30, 2019 approved budget. Staff was present to answer questions. Councilor Stubbs moved to send to full City Council on consent agenda approval of Resolution 19-67 amending the fiscal year ending June 30, 2019 approved budget with the following amendment:  Under the first “whereas” replace the word “developed” with “approved”. Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. PUBLIC PARTICIPATION Mr. Connolly thanked staff. ADJOURN The meeting adjourned at 8:30 a.m.