Finance Committee

Regular Meeting of the Finance Committee Held in the Roswell Public Library Bondurant Room Tuesday, December 3, 2019 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 19-37. ROLL CALL The meeting convened at 8:03 a.m. with Chairman Grant presiding; Councilors Henderson and Stubbs being present, and Councilor Roebuck being absent. Staff present: Monica Garcia, Sharon Coll, Russell Hardy, Chanel Rey, Steven Martinez, Becky Hicks, Deanna Garcia, and Juan Fuentes. Guests present: Larry Connolly, Rita Kane-Doerhoefer, and Margaret Kennard. APPROVAL OF AGENDA Councilor Henderson moved to approve the December 3, 2019, regular Finance Committee meeting agenda as presented. Councilor Stubbs was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. APPROVAL OF MINUTES Councilor Stubbs moved to approve the November 8, 2019 regular Finance Committee meeting minutes as presented. Councilor Stubbs requested that future minutes include more detail. Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. NON-ACTION ITEMS Information Reports: Reports were included in the agenda packet. Ms. Garcia handed out the Salaries Analysis Report. Staff was present to answer questions. Tyler Update (HCM): Ms. Garcia presented the information for the Human Capital Management Tyler update. Staff was present to answer questions. ACTION ITEMS Resolution 19-XX November Monthly Budget Amendment: Ms. Rey presented the request of Resolution 19-XX to amend the FY2020 approved budget. The amendment included the following:  $9,385 for the HIDTA Grant in expense and revenue to fund the purchase of equipment.  $40,759 for the Worker’s Compensation Fund in expense and revenue for the Audit refund for FY2019 Payroll Expenses.  $204,000 for the Zoo from Restricted Donations Fund in expense out of cash for use in the Cat exhibit.  $1,218,750 for the Air Center Fund in expense and revenue for grant funds received for two taxiways. The total amendment to the FY2020 approved budget is $1,268,894 in revenue and $1,472,894 in expense. Councilor Stubbs moved to send to full City Council on the consent agenda approval of Resolution 19-XX amending the FY2020 approved budget with the following changes:  Include more detail in the title of the Resolution  Add the fund name to each fund Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. Resolution 19-XX Budget Amendment Worker’s Compensation Liability Fund: Ms. Garcia presented the request of Resolution 19-XX to amend the FY2020 approved budget for the Worker’s Compensation Liability Fund in the amount of $400,000. The amendment is an increase to expense out of cash from the General Fund. Councilor Stubbs moved to send to full City Council on the consent agenda approval of Resolution 19-XX amending the FY2020 approved budget with the following changes:  Include more detail in the title of the Resolution Councilor Henderson was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. Set Transfer Limits within Departments: Ms. Garcia presented the request to Set Transfer Limits within Departments. The City Manager would be able to approve budget transfer requests up to $250,000. Councilor Henderson moved to send the request to set transfer limits within departments to full City Council on the consent agenda. After discussion Councilor Henderson withdrew his motion. The request will be presented at the January regular Finance Committee meeting. Certification of Correctness of Inventory (Fixed Assets): Ms. Garcia presented the request for Resolution 19-XX the certification of the physical inventory of the fixed assets for FY2019. The Department of Finance of New Mexico requires the certification. Councilor Henderson moved to send to full City Council on the consent agenda approval of Resolution 19-XX the certification of the physical inventory of the fixed assets for FY2019. Councilor Stubbs was the second. A voice vote was unanimous, and the motion passed 3-0, with Councilor Roebuck being absent. PUBLIC PARTICIPATION Mr. Connolly expressed his appreciation to the Finance Committee and Finance staff. He also inquired about the internet sales portion of GRT. Ms. Kane-Doerhoefer expressed her appreciation to the Finance staff. Councilor Henderson and Ms. Kane-Doerhoefer inquired about the stage being used for an event in Carlsbad. ADJOURN The meeting adjourned at 8:35 a.m.