Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Thursday, June 4, 2020 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 20-26. ROLL CALL The meeting convened at 9:12 a.m. with Chairman Perry presiding; Councilors Roebuck, Kennard and Oropesa being present. Staff present: Monica Garcia, Juanita Jennings, Juan Fuentes, Chanel Rey, Steven Martinez, Jeff Bechtel, Joe Neeb and Renee Trujillo, Guests present: Mayor Kintigh, Judy Stubbs, Barry Foster, Nancy Fleming and Rita Kane- Doerhoefer APPROVAL OF AGENDA Councilor Roebuck moved to approve the June 4, 2020, regular Finance Committee meeting agenda as presented. Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. APPROVAL OF MINUTES Councilor Roebuck moved to approve the May 7, 2020 regular Finance Committee meeting minutes as presented. Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. NON-ACTION ITEMS Information Reports: Reports were included in the agenda packet. Ms. Garcia reviewed the reports and referred Councilors to department staff to answer questions. Tyler Update: Ms. Rey discussed updates on the utilization of Tyler. FY2021 Budget Discussion: Mr. Neeb discussed the upcoming FY2021 Budget ACTION ITEMS Review and ranking of Public Affairs and Information Technology Capital Projects: Mr. Fuentes discussed the capital projects lists while highlighting Public Affairs and Information Technology ranking of projects. Ms. Jennings presented her list of projects to the committee;  Convention Center o Courtyard o Office Renovation o LED Lighting o AV Equipment o Exterior Signage  o Kitchen - Stove o Alcohol Store Room o Window Tinting  Public Affairs (Visitor Center) o LED Sign o Expansion o Tourism Office (athletic) o Visitor Center Improvements o Tourism trolley & bus o Community branding o Water feature Mr. Bechtel presented his list of projects to the committee;  Information Technology o Consolidated Dispatch (911) o Workstations o Fiber Connectivity o Switch Replacement EOL o MPLS Routing o Server Replacement No action was taken by the committee. Resolution 20-XX Adopting new funds for Museum, Spring River Zoo and Golf Fund: Mr. Martinez presented the Resolution adopting new funds for the Museum, Zoo and Golf Fund. Councilor Roebuck moved to send to full City Council on the consent agenda acceptance of Resolution 20-XX with the amendment to add fund numbers (2611, 2612 & 2613), Councilor Kennard was the second. A voice vote was taken with Councilor’s Perry, Roebuck and Kennard voting yes and Councilor Oropesa voting no, the motion passed 3-1. Consider Scope of Service for RFP-20-00X Wayfinding: Ms. Jennings presented the scope of work for Wayfinding to the Committee Councilor Roebuck moved to send to full City Council recommendation to approve the scope of service for Wayfinding, Councilor Kennard was the second. A voice vote was unanimous, and the motion passed 4-0. Consider Scope of Service for RFP-20-00X District MRA: Ms. Jennings presented the scope of work for engineering plans within the railroad district. Councilor Kennard moved to send to full City Council on the consent agenda recommendation to approve the scope of service for District MRA, Councilor Roebuck was the second. A voice vote was unanimous, and the motion passed 4-0. PUBLIC PARTICIPATION Nancy Fleming, Anderson Museum discussed the Museum Rita Kane-Doehoefer, discussed the Museum and programming GOTOMEETING PARTICIAPTION Lori Ruff, former Museum Director, discussed the Museum and Zoo ADJOURN The meeting adjourned at 11:54 a.m.